To streamline data management and information sharing, many businesses and teams use Google Sheets. However, those responsible for managing these sheets are likely always cautious to ensure no updates are missed. When multiple team members are editing a Google Sheet simultaneously, it can be difficult to quickly identify which rows have been updated.
To address this issue, implementing an automated system that notifies you on Slack whenever there’s an update in Google Sheets can make tracking updates much smoother, enabling quicker responses. In this article, we will explain in detail how to integrate Google Sheets with Slack to receive notifications in Slack whenever a row is updated. This will help prevent missing important changes and improve work efficiency.
Additionally, in the second half of the article, we’ll also introduce some advanced integrations for both apps. Since everything can be done using no-code tools, it’s a great resource for those who want to automate their workflows without needing to code.
Recommended for:
Those who want to receive Slack notifications when they update a Google Sheet.
Those looking to improve efficiency using Google Sheets and Slack.
Those who want to automate update notifications from Google Sheets to Slack.
For those who want to try it now:
This article introduces how to integrate Google Sheets and Slack using the no-code tool "Yoom." No complicated settings or operations are required, so even non-engineers can easily set it up. You can start right away with the template below, so feel free to give it a try!
Notify Slack when a row is updated in Google Sheets.
How to Create a Workflow Connecting Google Sheets and Slack
Let's get started by connecting the two apps we'll be using with Yoom! Before that, if you don't have a Yoom account, please issue one from theYoom Account Issuance Page. You can start in 30 seconds! For basic operations of Yoom, please refer toGetting Started with Yoom. Once registration is complete, let's create a flow bot that "Notifies Slack when a row is updated in Google Sheets". With images!
Step 1: Connect My Apps
First, let's connect Slack and Yoom. Select My Apps → New Connection → Slack from the left side of the Yoom page. Search for it in the app list or by app name. When the following screen appears, sign in to the desired channel.
Next, connect Google Sheets. As you proceed with the login, you will see this screen, so click confirm and continue.
You're done when both apps appear in My Apps.
Notify Slack when a row is updated in Google Sheets.
This time, we will use the template provided above. Once you open the template page, click Try this template. If you are using Yoom, please log in, and if you are new, please register. As you proceed, the template will be copied to your workspace. You can also change the name of the template. Click on My Projects on the left to see the template you just copied. Click the ellipsis (...) on the right and select Edit.
This time, there are two steps. Let's set it up together!
First, let's prepare the Google Spreadsheet. This time, we have prepared the following items and responses. It's an image of managing the progress of application content.
Now, let's set up the app trigger. Select "When a row is updated". Check the account information to be linked. Keep the action as it is and proceed to the next step. On the next screen, set the following items. Please note that there is a limit to the range of tables that can be set for each plan. For details, please refer to the setting method in the image.
Trigger Interval: You can choose from intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, and 60 minutes. ※ The selection of intervals varies depending on the plan.
Spreadsheet ID and Sheet ID: Please select from the candidates.
Table Range (Start): If you want the table range to be from A to H, specify "A".
Table Range (End): If you want the table range to be from A to H, specify "H".
Column with Unique Values: Select the column name that contains unique values, such as email addresses or IDs, which do not duplicate within the column (the column that becomes the unique key). Example: A
Column to Detect Updates: Specify the column name to detect updates. When the value in the specified column is updated, the flow bot will be activated. Example: D
Test → Save if the test is successful. Next, click Send a message to the channel. Again, check the account information to be linked. Keep the action as it is and proceed to the next step. On the next screen, set the following items.
Channel ID to Post: You can select from the candidates. The channel ID will be something like "C02U49NMLQ4". ※ Please refer to here to add Yoom in the "Integration" section of the relevant channel in advance.
Message: This time, we quoted the output and set it as follows. By writing <@Member ID>, you can also add a mention.
Once selected, test it. Let's take a look at Slack.
You can see the message properly! Finally, turn on the app trigger to complete. Thank you for your hard work. Even I, who am not familiar with programming, was able to do it!
Notify Slack when a row is updated in Google Sheets.
Other Automation Examples Using Google Sheets and Slack
In addition to the integrations introduced today, various automations can be achieved by utilizing the APIs of Google Sheets and Slack.
If you find something interesting, please give it a try!
Automation Examples Integrating Google Sheets and Slack
You can set up notifications in Slack when a row is added in Google Sheets or retrieve records from Google Sheets that match today's date and notify Slack. Additionally, it's possible to integrate so that when a row is added in Google Sheets, it is summarized with Gemini and notified to Slack.
Retrieve records from Google Sheets that correspond to today's date and send a batch notification to Slack daily.
■Overview The flow "When a row is added to Google Sheets, summarize with Gemini and notify in Slack" is a business workflow that automates data management and communication. By automating this process, you can quickly share new data added to Google Sheets daily with team members by automatically summarizing its content.
■Recommended for ・Business persons who regularly use Google Sheets and feel burdened with data management ・Administrators or leaders who want to share information quickly and effectively within their team ・Companies or individuals who want to automate and streamline their business processes by utilizing AI ・Organizations using Slack as their primary communication tool
■Note ・Please integrate Google Sheets, Gemini, and Slack with Yoom.
Overview Are you manually sending notifications to Slack every time you update information managed in Google Sheets? Such routine reporting tasks not only require effort but can also lead to errors such as delayed or missed notifications. By using this workflow, you can use row additions in Google Sheets as a trigger to automatically send a message to a specified Slack channel, streamlining information sharing.
Who this template is recommended for - Those who report each update made in Google Sheets to their team on Slack - Those who want to prevent human errors such as notification time lags and missed reports caused by manual work - Those who want to automate information-sharing processes within a team or department and improve operational efficiency
Notes - Please connect Yoom with both Google Sheets and Slack. - For the trigger, you can choose a run interval of 5, 10, 15, 30, or 60 minutes. - Please note that the minimum run interval varies by plan.
This is a flow to store survey results received in Gmail into Google Spreadsheet.
■ Notes ・Please connect both Gmail and Google Spreadsheet with Yoom. ・The trigger interval can be selected from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest trigger interval differs depending on the plan. ・AI operation is a feature available only in the Team Plan and Success Plan. In the case of the Free Plan or Mini Plan, operations of the flow bot you set will result in errors, so please be cautious. ・Paid plans such as Team Plan and Success Plan can be tried for free for two weeks. During the free trial, you can use restricted apps and AI features (operations).
This is a flow to store survey results received in Outlook into Google Sheets.
■Notes ・Please connect both Outlook and Google Sheets to Yoom. ・Triggers can be set to activate at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest activation interval may vary depending on your plan. ・Microsoft365 (formerly Office365) has home plans and business plans (Microsoft365 Business), and authentication may fail if you are not subscribed to the business plan. ・AI operations are features available only in the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, operations set in the flowbot will result in errors, so please be aware of that. ・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations).
Use OCR to Read Documents Stored in Cloud Storage and Add Them to Google Sheets
When files are uploaded to services like Google Drive or Dropbox, the content is read using OCR functionality and automatically added to Google Sheets.
Files added to Box are read by OCR and automatically added to Google Sheets.
■Overview Manually checking and re-entering the contents of files such as invoices and application forms uploaded to Box is time-consuming and prone to input errors. By using this workflow, when a file is added to Box, OCR automatically reads the text information and adds the data to the specified Google Sheets. This eliminates manual re-entry and improves accuracy and efficiency.
■Recommended for ・Those who manually enter the contents of files saved in Box into Google Sheets ・Those who want to streamline visual checks and re-entry in form processing such as invoices ・Those who are considering promoting DX by automating data entry using OCR
■Notes ・Please connect both Box and Google Sheets with Yoom. ・The maximum downloadable file size is 300 MB. Depending on the app’s specifications, it may be less than 300 MB; please be aware. ・For details on the file size that can be handled by the trigger and each operation, please refer to the following. https://intercom.help/yoom/en/articles/9413924 ・AI operations that perform OCR or transcribe audio to text are available only on the Team Plan and Success Plan. On the Free Plan and Mini Plan, operations configured in your Flowbot will result in errors. ・Paid plans such as the Team Plan and Success Plan offer a two-week free trial. During the free trial, you can use restricted apps and AI features (operations). ・Please note that OCR may not read data with 6,500 or more characters or when the text is small.
■Overview This is a flow to issue a document and save it to Google Drive when a row in Google Sheets is updated. With Yoom, you can easily connect apps without programming.
■Recommended for 1. Those who manage data with Google Sheets ・If you manage data such as customer information using Google Sheets but find it cumbersome to issue documents manually
2. Companies that use Google Drive for file storage and sharing ・If you use Google Drive regularly and want to utilize it for saving and sharing invoices ・If you want to automate but don't know where to start
■Notes ・Please connect both Google Sheets and Google Drive with Yoom. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan. ・Branching is a feature (operation) available in plans above the mini plan. In the case of the free plan, the operation of the flow bot set will result in an error, so please be careful. ・Paid plans such as the mini plan offer a 2-week free trial. During the free trial, you can use apps and features (operations) that are subject to restrictions.
■Overview The flow 'When customer information in Google Sheets is updated, issue a document and send it to Slack' automates the entire process from customer data management to document creation and sharing with the team. By utilizing this workflow, it becomes possible to automatically generate invoices based on spreadsheet data and smoothly send them to Slack.
■Recommended for ・Business users managing customer information with Google Sheets ・Accounting personnel who want to automate the creation and sending of invoices ・Those who want to improve information sharing within the team using Slack ・Administrators of companies who want to reduce the workload of document creation and improve business efficiency ・Those who want to reduce errors associated with manual invoice management
■Notes ・Please integrate Google Sheets and Slack with Yoom. ・The trigger can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan.
■Overview Isn't it a hassle to share inquiries or survey responses received via Google Forms with stakeholders each time? Manual sharing can lead to delayed handling or missed information. By leveraging this workflow, as soon as a response is submitted to Google Forms, it can automatically notify the specified Slack channel, enabling fast and reliable information sharing and improving the quality of follow-up.
■Recommended for ・Those who want to quickly share responses received via Google Forms with the team on Slack ・Those who find manual information sharing burdensome and want to prevent missed or delayed notifications ・Team leaders who want to speed up the transition to the next action based on the form response content
■Notes ・Please integrate Yoom with both Google Forms and Slack. ・You can choose a trigger run interval of 5, 10, 15, 30, or 60 minutes. ・The shortest run interval depends on your plan. ・For how to retrieve response contents when using Google Forms as a trigger, please see below. https://intercom.help/yoom/en/articles/6807133
■Overview This is a flow that sends an approval request to the person in charge and notifies on Slack when a file is added to Dropbox. With Yoom, you can easily connect apps without programming.
■Recommended for ・Those who want to improve the efficiency of approval operations starting from adding files to Dropbox ・Those who find manual document approval requests cumbersome ・Those who want to improve the speed of confirmation by receiving notifications from Slack after approval is completed
■Notes ・Please connect Yoom with both Dropbox and Slack.
■Overview The flow 'Send approval request when a page is created in Notion and notify Slack after approval' automates the process from creating a new page in Notion to the approval process and notification to Slack.
■Recommended for ・Those who manage tasks using Notion but find the approval process time-consuming ・Team leaders who manually handle approval requests and notifications and want to improve efficiency ・Administrators who want to automate workflows by integrating Notion and Slack ・Those aiming to standardize business processes and reduce errors
■Notes ・Please integrate Yoom with both Notion and Slack. ・Branching is a feature (operation) available in the Mini Plan or higher. In the case of the Free Plan, the operation of the flow bot set will result in an error, so please be careful. ・Paid plans such as the Mini Plan offer a 2-week free trial. During the free trial, you can use restricted apps and features (operations). ・Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan.
■Overview Do you feel that manually copying important information shared on Slack into Microsoft Excel is cumbersome and prone to omissions? In particular, communications that require records, such as reports and requests, should be managed accurately. By leveraging this workflow, you can detect posts to a specific Slack channel and automatically copy the poster, message content, etc., into a specified Microsoft Excel file, resolving these information management challenges.
■Recommended for ・Those who manually copy Slack post content into Microsoft Excel to create business reports, etc. ・Team leaders who receive reports from multiple people on Slack and manage tasks and progress in Microsoft Excel ・Those who want to reduce the time spent on manual information transfer and focus on more important work
■Notes ・Please integrate Slack and Microsoft Excel with Yoom. ・You can select a trigger run interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum run interval varies by plan. ・Microsoft365 (formerly Office365) offers consumer plans and general business plans (Microsoft365 Business), and if you are not subscribed to a general business plan, authentication may fail. ・For the configuration of the operation to manipulate the Microsoft Excel database, please refer to the following. https://intercom.help/yoom/en/articles/9003081
This flow adds the post content to Notion when a message is sent on Slack.
■ Notes - Please link Slack, Notion, and Yoom respectively. - AI operations are a feature available only with the Team Plan and Success Plan. For Free Plan and Mini Plan, operations of the flow bot that you are setting will result in an error, so please be careful. - Paid plans such as the Team Plan and Success Plan offer a two-week free trial. During the free trial, you can use restricted apps and AI features (operations).
By integrating the two, you can easily share information and potentially reduce errors that may occur from manual processes.
Benefit 1: Easy and Smooth Information Sharing
By automatically notifying Slack of updates in Google Sheets, the entire team can access the latest information. Since you only need to check Slack notifications, there's no need to repeatedly check Google Sheets for updates, which can improve overall work efficiency.
Benefit 2: Reduction of Manual Work and Error Prevention
Automating manual notification tasks can prevent human errors and improve the accuracy of operations. This automation can be particularly beneficial when dealing with large amounts of data or frequent updates. By eliminating the need for manual sharing tasks, you can allocate the time saved to other important tasks.
Summary
This time, we introduced a "Flowbot that notifies Slack when a row is updated in Google Sheets." It might be a convenient flow for those who manage information in Google Sheets but find it cumbersome to check manually. With notifications sent to Slack every time there's a change in information, you can save the hassle of checking and avoid manual input errors. While we used Slack to receive messages this time, you can also change it to your preferred app. With Yoom, you can easily integrate apps without coding, reducing manual work and achieving smooth information sharing. Take this opportunity to utilize Yoom and advance your business automation.
With Yoom, you can easily build the kind of collaboration described here without programming knowledge.
I have gained approximately three years of experience in the financial sector since graduating. Due to the nature of the industry, there were many manual tasks, and I often thought that automating them would allow us to focus on other work. It was during this time that I discovered Yoom. As I write blogs, I am continually impressed by the convenience of Yoom. I strive to maintain a clear and understandable structure.
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