[Google Workspace API] Comprehensive Guide: Integration Methods with Various Apps and Use Cases.
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2024/11/14
[Google Workspace API] Comprehensive Guide: Integration Methods with Various Apps and Use Cases.
r.suzuki
What You Can Do with Google Workspace API
By using the Google Workspace API, you can automate the creation, updating, and deletion of user accounts. For example, managing employee information across multiple tools can be tedious with repetitive input. With the Google Workspace API, you can complete tasks with a single input, allowing you to handle busy onboarding periods with ease.
Additionally, by using the Google Workspace API and a chat tool's API, you can automatically send notifications. This is convenient for automatically notifying data updates when different employee management tools are used across departments!
Who Should Consider Using Google Workspace API
Those who use Google Workspace as an internal tool on a daily basis
Those who want to centrally manage employee information while maintaining data consistency
Those who want to streamline employee management
Those who want to reduce manual tasks and improve work efficiency
How to Use Google Workspace API
This time, we will use a service called Yoom to utilize Google Workspace without coding.
[What is Yoom]
First, please access the official Yoom website and create an account. If you have already registered, please log in. Yoom Account Issuance Page
How to Connect Google Workspace with Yoom
Setting Up My App Integration
1) Once logged into your Yoom account, register the app you will use. Click "My Apps" and select "New Connection".
2) A list of apps that can be connected with Yoom will be displayed. Search for "Google Workspace" from the search box at the top.
Once you can select Google Workspace, log in with your Google account.
3) Once registered, an icon will appear in My Apps. Check if the icon of the registered app is displayed.
Now you can use the Google Workspace API from Yoom!
Master Google Workspace API Using Yoom Templates!
Yoom offers many flowbot templates, allowing you to easily use various flowbots with just a click.
For more details on flowbots, please refer to the video below.
From here, we will introduce templates prepared for actual use cases and recommended job types.
Examples of Automation Achievable with Google Workspace API
Yoom allows integration with various services and provides corresponding templates. Utilize templates that can connect with the services you use regularly to automate Google Workspace!
1. Update Information
By using the Google Workspace API and an external application's API, you can automatically reflect updates from external applications in Google Workspace. This not only saves the effort of launching Google Workspace to reflect information but also improves the accuracy of the information.
For example, when employee information is updated in Google Sheets, you can use the Google Workspace API to automatically update user information within Google Workspace. If you change the position of a sales department member, the corresponding row in the spreadsheet is updated, and that information is automatically reflected in the user account within Google Workspace via the API. This eliminates the need for manual information updates, potentially improving work efficiency and consistency.
2. Add or Remove Users
By utilizing the Google Workspace API and external application APIs, you can automatically add or remove users when information is updated.
For example, when the status of a new sales representative in Notion is updated to "Onboarded," you can automatically add a new user account to Google Workspace using the Google Workspace API and Notion API. By triggering the status change in Notion, information such as the sales representative's name and position is automatically reflected in Google Workspace, allowing for quick account creation, streamlining the onboarding process, and preventing delays in operations.
Additionally, you can automatically add users to Google Workspace using a form. Isn't it convenient that it can integrate with various forms, including Google Forms?
Similarly, it is possible to delete users. For example, when an employee leaves the company, if the employee information in freee HR is deleted, the user's account for that employee can be automatically deleted from Google Workspace. This allows related information to be quickly updated upon the completion of the resignation process, eliminating the hassle of manually deleting accounts, which is convenient!
3. Notify
By using the Google Workspace API and the API of external messaging tools, you can automatically notify messaging tools of information from Google Workspace. Automation can help prevent missed notifications and information leaks, potentially streamlining operations.
For example, when a new employee is registered in Google Workspace by the HR department, a notification can be automatically sent to Slack. If a new member joins the sales department, that information is notified to the sales department channel on Slack, allowing the entire department to quickly recognize the addition of the new member. In this way, rapid information sharing within the team and smooth communication should be achieved.
You can not only notify about information updates but also send notifications after account issuance or on specified dates (e.g., 3 days prior).
Summary
We introduced how to integrate Google Workspace API with apps and provided practical examples of its use. By leveraging the Google Workspace API, you should be able to improve the efficiency of daily operations and enhance the accuracy of information management.
Try to achieve accurate and speedy business processes by automating the reflection of employee information and notifications when updates occur. With Yoom, even those without programming knowledge can easily implement automation using the Google Workspace API. There are various templates available, so be sure to give them a try!
The person who wrote this article
r.suzuki
I came across Yoom when I was searching for ways to improve work efficiency on a daily basis at a small and medium-sized enterprise in a region where human resources are limited.
I was casually thinking that it would be nice if this were the case, and by introducing Yoom, we can make it so much more efficient! I'm moved.
Even though I have no knowledge or experience with systems or programming, my work has changed drastically, so I'm writing that I hope I can share it with many people who feel the same way.
Conventional RPA can only automate simple repetitive tasks, and the setup process was very complicated. With “hyperautomation,” which combines various technologies such as AI, API, RPA, and OCR, it is possible to automate many tasks that could not be realized until now more easily than before.
Most tools simply connect one app to another, leaving the complex tasks to you. Yoom goes much further: From document creation and browser automation to OCR and generative AI, Yoom handles it all seamlessly in one platform.
Why settle for basic integrations? Streamline your entire workflow with Yoom’s powerful hyperautomation.
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