During the season when new employees increase or when transfers become more frequent, don't you find yourself doing more tasks like registering for Google Workspace or notifying the relevant department via Slack? Also, if you need to add or edit employee information regularly, you might find yourself on edge trying not to miss any employee data change requests made via Slack.
If you're thinking, "I wish I could automate notifications and additions/changes by integrating Google Workspace and Slack at times like this," then let's use Yoom for API integration without the need for programming!
That said, when it comes to integration, you might feel that "the setup seems difficult" or "won't I need an engineer's help?" However, by utilizing the no-code tool Yoom, anyone can easily integrate Google Workspace and Slack!
In this article, we will explain in detail what can be done by integrating Google Workspace and Slack, as well as the specific setup procedures. If you want to reduce manual work and improve operational efficiency, please read to the end!
For those who want to try it quickly
By using Yoom, you can easily integrate Google Workspace and Slack without any code. Yoom provides templates for integrating Google Workspace and Slack in advance, so you can achieve integration immediately just by registering, even without API knowledge.
Notify Slack when user information is updated in Google Workspace.
■Overview The "Notify Slack when user information is updated in Google Workspace" flow connects Google Workspace with Slack to automatically notify your team when changes to user information occur. By using this flow, updates to user information in Google Workspace are automatically notified to Slack, allowing you to share the latest information with the entire team.
■Recommended for - IT personnel using Google Workspace who want to streamline user management - Team leaders who want to use Slack to facilitate information sharing within the team - Executives or managers who want to communicate changes in user information to their team - Organizational administrators who are currently spending too much time on manual information sharing and are considering automation
■Notes - Connect both Google Workspace and Slack with Yoom. - Google Workspace is an application available only for Team Plans and Success Plans. Please note that with the Free Plan or Mini Plan, operations or data connections set up with Flowbots will result in errors. - Paid plans like Team Plan or Success Plan offer a 2-week free trial where you can use restricted applications.
What You Can Do by Integrating Google Workspace and Slack
By integrating the APIs of Google Workspace and Slack, you can automatically link Google Workspace data to Slack! For example, you can automatically perform data integration like the following without human intervention.
Notify Slack When User Information is Updated in Google Workspace
When there is a change in user information in Google Workspace, it can automatically notify the team, making it an ideal flow for those who want to share the latest information with the entire team!
Notify Slack when user information is updated in Google Workspace.
■Overview The "Notify Slack when user information is updated in Google Workspace" flow connects Google Workspace with Slack to automatically notify your team when changes to user information occur. By using this flow, updates to user information in Google Workspace are automatically notified to Slack, allowing you to share the latest information with the entire team.
■Recommended for - IT personnel using Google Workspace who want to streamline user management - Team leaders who want to use Slack to facilitate information sharing within the team - Executives or managers who want to communicate changes in user information to their team - Organizational administrators who are currently spending too much time on manual information sharing and are considering automation
■Notes - Connect both Google Workspace and Slack with Yoom. - Google Workspace is an application available only for Team Plans and Success Plans. Please note that with the Free Plan or Mini Plan, operations or data connections set up with Flowbots will result in errors. - Paid plans like Team Plan or Success Plan offer a 2-week free trial where you can use restricted applications.
Notify Slack When a New User is Registered in Google Workspace
Automatically notify Slack with new user information, allowing you to quickly share registration completion within the team. This flow is recommended for those who want to eliminate manual work and achieve efficient communication!
Notify Slack when a new user is registered in Google Workspace.
Add Employees to Google Workspace and Notify on Slack Based on Form Responses
When a form is submitted, the process of adding employee information and sending notifications can be automated, preventing manual registration tasks and missed notifications. This flow is recommended for those who want to achieve smooth onboarding!
Add employees to Google Workspace from form responses and notify on Slack.
■Overview The "Add employees to Google Workspace from form responses and notify Slack" workflow streamlines the hiring process. With Yoom, you can easily achieve this flow without programming, enabling seamless integration between apps.
■Recommended for ・HR personnel collecting new employee information using forms ・Small business owners or managers spending time on manual employee registration and team notifications ・HR team members looking to automate the hiring process and improve operational efficiency ・Startup companies aiming for smooth onboarding of new employees ・Those who have already implemented Google Workspace and Slack and want to optimize their workflow by integrating them
■Notes ・Please integrate Yoom with both Google Workspace and Slack. ・Google Workspace is available only with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations and data connections set in the flow bot will result in errors, so please be careful. ・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use the restricted apps.
Let's Create a Google Workspace and Slack Integration Flow
Now, let's create a flow that integrates Google Workspace and Slack! This time, we will use Yoom to proceed with the integration of Google Workspace and Slack without any code. If you don't have a Yoom account yet, please issue one from the Yoom registration form.
[What is Yoom]
This time, we will create a flow bot that notifies Slack when user information is updated in Google Workspace!
The creation process is broadly divided as follows.
Integrate Google Workspace and Slack with My Apps
Copy the template
Set the trigger in Google Workspace and the action in Slack
Set the trigger to ON and complete the preparation for flow operation
Notify Slack when user information is updated in Google Workspace.
■Overview The "Notify Slack when user information is updated in Google Workspace" flow connects Google Workspace with Slack to automatically notify your team when changes to user information occur. By using this flow, updates to user information in Google Workspace are automatically notified to Slack, allowing you to share the latest information with the entire team.
■Recommended for - IT personnel using Google Workspace who want to streamline user management - Team leaders who want to use Slack to facilitate information sharing within the team - Executives or managers who want to communicate changes in user information to their team - Organizational administrators who are currently spending too much time on manual information sharing and are considering automation
■Notes - Connect both Google Workspace and Slack with Yoom. - Google Workspace is an application available only for Team Plans and Success Plans. Please note that with the Free Plan or Mini Plan, operations or data connections set up with Flowbots will result in errors. - Paid plans like Team Plan or Success Plan offer a 2-week free trial where you can use restricted applications.
Step 1: Integrating My Apps with Google Workspace and Slack
1. How to Register Google Workspace
Press "My Apps" in the left column to display the My Apps registration screen. Click "Add" and a search window will appear, then enter Google Workspace.
Click "Sign in with Google".
Next, select the account you want to link.
Check the notes and press "Next".
Review the content, check it, and click "Continue".
This completes the integration of My Apps with Google Workspace!
2. How to Register Slack Return to the My Apps registration screen, click "Add" again, and this time search for Slack.
Enter the Slack URL of your workspace and click "Continue".
Set the Yoom posting channel from the dropdown and press "Allow". ※ For details on how to register the Slack app, please refer to here.
This completes the integration of My Apps with Slack!
Step 2: Copy the Template
Now, let's proceed with the explanation using a template. Open the template page below and click "Try this template".
Notify Slack when user information is updated in Google Workspace.
■Overview The "Notify Slack when user information is updated in Google Workspace" flow connects Google Workspace with Slack to automatically notify your team when changes to user information occur. By using this flow, updates to user information in Google Workspace are automatically notified to Slack, allowing you to share the latest information with the entire team.
■Recommended for - IT personnel using Google Workspace who want to streamline user management - Team leaders who want to use Slack to facilitate information sharing within the team - Executives or managers who want to communicate changes in user information to their team - Organizational administrators who are currently spending too much time on manual information sharing and are considering automation
■Notes - Connect both Google Workspace and Slack with Yoom. - Google Workspace is an application available only for Team Plans and Success Plans. Please note that with the Free Plan or Mini Plan, operations or data connections set up with Flowbots will result in errors. - Paid plans like Team Plan or Success Plan offer a 2-week free trial where you can use restricted applications.
A confirmation screen will appear, click "OK". Now, let's start editing the flow!
Step 3: Set up a trigger to activate when user information is updated in Google Workspace
Click on the Google Workspace icon "When user information is updated" to set it up.
The above items are set by default. If you can confirm there are no errors in the settings, proceed to the next page as is.
Click on Test, and if successful, proceed to the next page.
Update the test user information in Google Workspace. (For testing purposes, the changes can be anything!)
Once the update is complete, run the test. If the output is correctly obtained, please save the settings.
Step 4: Send a message to a Slack channel
Next, click on "Send a message to a channel" to set it up.
The above items are set by default. If you can confirm there are no errors in the settings, proceed to the next page as is.
Enter the channel ID for posting, referring to the annotation outside the frame.
You can freely set the message according to your needs!
For example, by setting it as shown above, you can automatically obtain the "user's email address" and "user ID" when user information is updated in Google Workspace and notify Slack.
Once the setup is complete, click Test. A test message will be sent to Slack, and if you can confirm it, save the settings!
Step 5: Turn on the trigger
Click the "Turn on trigger" button to automatically start the flow bot. Let's check the operation immediately.
This completes the flow of "Notify Slack when user information is updated in Google Workspace"!
If you want to integrate Slack with Google Workspace
This time, we introduced how to integrate data from Google Workspace to Slack, but if you want to implement data integration from Slack to Google Workspace, please also use the following template.
Add members to a group in Google Workspace from content posted in Slack
Since members can be automatically added from Slack posts, accurate member management becomes possible. This flow is recommended for those who want to centralize team communication and management tasks to improve work efficiency!
Add members to a group in Google Workspace from content posted on Slack.
■Overview The "Add a member to a group in Google Workspace from content posted on Slack" workflow is a business workflow that automatically adds members to a specified group in Google Workspace triggered by a specific post on Slack. This flow enables accurate member management and contributes to improving work productivity.
■Recommended for ・IT personnel who use Slack regularly and want to strengthen integration with Google Workspace ・Administrators who want to efficiently manage team members, saving time from manual addition tasks ・Business users who want to automate group management in Google Workspace and optimize business flows ・Individuals who want to introduce further automation into existing business workflows using Yoom ・Executives who want to unify team communication and management tasks to enhance operational efficiency
■Notes ・Please integrate each of Slack and Google Workspace with Yoom. ・Google Workspace is an app available only with the team plan and success plan. In the case of the free plan or mini plan, operations and data connections set in flowbot will result in an error, so please be aware. ・Paid plans such as team plans and success plans offer a 14-day free trial. Restricted apps can be used during the free trial.
Update User Information in Google Workspace from Slack Posts
This flow is recommended for those who want to manage information efficiently and accurately, as it allows automatic reflection of user information changes made on Slack to Google Workspace!
Update user information in Google Workspace from content posted on Slack.
■Overview The flow 'Update user information in Google Workspace from content posted on Slack' is a business workflow that automatically reflects changes in user information made on Slack to Google Workspace. The content posted on Slack is reflected in Google Workspace, enabling efficient and accurate information management.
■Recommended for - IT personnel who regularly use Slack and Google Workspace and feel challenges in managing user information - Team leaders who find manual information updates time-consuming and wish to improve business efficiency - Administrators of companies looking to achieve seamless integration while maintaining information consistency - Those aiming to optimize business processes through workflow automation
■Notes - Please connect Yoom with both Slack and Google Workspace. - Google Workspace is an application available only for Team and Success plans. If you are on the Free or Mini plan, the operation or data connection of the flow bot set will result in an error, so please be careful. - Paid plans such as Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use the restricted application.
Other Automation Examples Using the API of Google Workspace and Slack
By leveraging the API of Google Workspace and Slack, various automations can be achieved! How about considering the following automations?
Automation Examples Using Google Workspace
In addition to adding employees, you can automatically send onboarding guides and create dedicated folders, which may reduce the burden of onboarding procedures!
Invite employees to Confluence once they are registered in Google Workspace.
■ Overview The "Add employees to Google Workspace from Google Form responses" workflow automates the registration process for new employees smoothly. With Yoom, integration between apps can be achieved without programming, making it easy to implement this flow.
■ Who we recommend this template for: - HR personnel collecting new employee information using Google Forms - Team leaders who want to streamline operations by linking Google Workspace and Google Forms - Business owners who want to standardize and automate the new employee registration process
■ Note - Please integrate Yoom with both Google Workspace and Google Forms. - Google Workspace is an app available only in the Team Plan and Success Plan. In the Free Plan or Mini Plan, operations or data connections set with Flowbots will result in errors, so please be careful. - Paid plans like Team Plan and Success Plan offer a two-week free trial. Restricted apps can be used during the free trial period. - For instructions on how to obtain response content when using Google Forms as a trigger, please refer to the link below. https://intercom.help/yoom/ja/articles/6807133 - Triggers can be set to operate at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. - Please note that the minimum operational interval varies depending on the plan.
■Overview The flow 'When an employee is added in Google Workspace, add to Google Spreadsheet' is a business workflow that smoothens the management of employee information. With Yoom, you can link between apps without programming, making it easy to achieve this flow.
■Recommended for ・HR managers who manage employees using Google Workspace ・Team leaders manually entering multiple employee info into spreadsheets ・Executives who want to streamline the process of adding new employees
■Notes ・Please link both Google Workspace and Google Spreadsheet to Yoom. ・Google Workspace is an app available only in the Team Plan and Success Plan. For Free Plan and Mini Plan, operations and data connects set in the Flowbot will result in an error, so please be aware. ・You can have a 2-week free trial of paid plans such as the Team Plan or Success Plan. During the free trial, you can use apps subject to restrictions.
Automatically store files received on Slack and automate message translation by integrating with AI. Additionally, integration with CRM and task management tools is also possible!
Receive a file on Slack and upload it to OneDrive.
■Overview The workflow 'Translate incoming emails with DeepL and notify results via Slack' is a business workflow designed to facilitate smooth communication in an international business environment. It enables quick and accurate information sharing overcoming language barriers in companies or teams with frequent international interactions.
■Recommended for - Business persons frequently dealing with overseas and spending time on email translation - Users of Slack as a primary communication tool who want to share translation results quickly within the team - Project managers requiring multilingual support and seeking efficient information sharing methods - Companies aiming to automate business workflows using Yoom for daily operations efficiency - Marketing teams wanting to improve information transmission speed while maintaining translation quality - Customer support representatives dealing with international clients and wanting to achieve quick and accurate communication
■Notes - Please integrate DeepL and Slack with Yoom respectively.
■Overview Do you want to manage task requests and important reports from Slack in Trello without missing them? Manually picking out tasks from messages posted in the channel and creating cards is time-consuming and can lead to missed follow-ups. By using this workflow, you can detect Slack messages that contain specific keywords and automatically create cards in Trello, improving task management efficiency and preventing omissions.
■Who we recommend this template for - Project managers who manually copy requests and reports from Slack into Trello - Support representatives who want to manage customer inquiries and bug reports posted in Slack - Team leaders who want to streamline task management within the team and prevent missed responses
■Notes - Connect Yoom with both Slack and Trello. - You can choose the trigger interval from 5, 10, 15, 30, or 60 minutes. - The shortest trigger interval varies by plan.
■Overview The "Notify Slack when an event is created in Google Calendar" flow is a business workflow that streamlines schedule management and team communication.
■Recommended for ・Teams that use Google Calendar and Slack on a daily basis ・Business professionals who want to automate schedule sharing and notifications ・Managers and team leaders who want to improve the efficiency of information sharing ・Anyone spending time on manual notification tasks
■Notes ・Please connect Yoom with both Google Calendar and Slack. ・You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum trigger interval varies by plan.
We introduced a method to automatically integrate data by connecting Google Workspace and Slack! By implementing automation using Google Workspace and Slack, not only can the addition of new employees be automated, but it also increases the likelihood of quickly responding to changes in employee information.
If you want to implement the kind of automation introduced here, please make use of Yoom, which requires no programming! With Yoom, you can smoothly implement automation without specialized knowledge like an engineer, which can be beneficial for those new to app integration.
You can create a free account, allowing you to immediately check the actual usability! Registration takes just 30 seconds to complete! You can experience automatic integration right away.
I have previously gained experience in sales and sales administration within the human resources industry. Based on my past experience, I have realized that the challenges faced by various companies can be alleviated through "automation of operations." Through Yoom, I will continue to share information daily to help address your concerns as much as possible.
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