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During the season when new employees increase or when transfers become more frequent, don't you find yourself doing more tasks like registering for Google Workspace or notifying the relevant department via Slack?
Also, if you need to add or edit employee information regularly, you might find yourself on edge trying not to miss any employee data change requests made via Slack.
If you're thinking, "I wish I could automate notifications and additions/changes by integrating Google Workspace and Slack at times like this," then let's use Yoom for API integration without the need for programming!
That said, when it comes to integration, you might feel that "the setup seems difficult" or "won't I need an engineer's help?"
However, by utilizing the no-code tool Yoom, anyone can easily integrate Google Workspace and Slack!
In this article, we will explain in detail what can be done by integrating Google Workspace and Slack, as well as the specific setup procedures.
If you want to reduce manual work and improve operational efficiency, please read to the end!
By using Yoom, you can easily integrate Google Workspace and Slack without any code.
Yoom provides templates for integrating Google Workspace and Slack in advance, so you can achieve integration immediately just by registering, even without API knowledge.
■Overview
The "Notify Slack when user information is updated in Google Workspace" flow integrates Google Workspace with Slack to automatically notify the team when changes to user information occur.
By utilizing this flow, updates to user information in Google Workspace are automatically notified to Slack, allowing the latest information to be shared with the entire team.
■Recommended for
■Benefits of using this template
By integrating the APIs of Google Workspace and Slack, you can automatically link Google Workspace data to Slack!
For example, you can automatically perform data integration like the following without human intervention.
When there is a change in user information in Google Workspace, it can automatically notify the team, making it an ideal flow for those who want to share the latest information with the entire team!
■Overview
The "Notify Slack when user information is updated in Google Workspace" flow integrates Google Workspace with Slack to automatically notify the team when changes to user information occur.
By utilizing this flow, updates to user information in Google Workspace are automatically notified to Slack, allowing the latest information to be shared with the entire team.
■Recommended for
■Benefits of using this template
Automatically notify Slack with new user information, allowing you to quickly share registration completion within the team.
This flow is recommended for those who want to eliminate manual work and achieve efficient communication!
■Overview
This is a flow that notifies Slack when a new user is registered in Google Workspace.
■Recommended for
1. Those who utilize Google Workspace for business
・Those who create and manage accounts for each employee
・Those who want to store data in the cloud to enhance accessibility to information
2. Those who use Slack as their main communication tool
・Those who use it as a means of communication within the team
■Benefits of using this template
Google Workspace is a tool that can be used to improve business efficiency by providing access to information in the cloud.
However, manually notifying the team every time an account is added in Google Workspace makes smooth collaboration within the team difficult.
By utilizing this flow, you can automatically notify Slack with details when a new user is registered in Google Workspace.
By eliminating manual notifications, you can quickly share the completion of registration within the team.
Additionally, by creating notifications with quoted detailed information, you can maintain the accuracy of the shared information.
■Notes
・Please integrate both Google Workspace and Slack with Yoom.
・Google Workspace is an app available only with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations and data connections of the flow bot you set will result in errors, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a two-week free trial. During the free trial, you can use apps that are subject to restrictions.
When a form is submitted, the process of adding employee information and sending notifications can be automated, preventing manual registration tasks and missed notifications.
This flow is recommended for those who want to achieve smooth onboarding!
■Overview
The workflow "Add employees to Google Workspace from form responses and notify on Slack" streamlines the hiring process.
At Yoom, you can easily achieve this flow without programming, as it allows integration between apps.
■Recommended for
■Benefits of using this template
When new employee information is submitted via the form, it is automatically registered in Google Workspace and the team is notified on Slack.
This prevents manual registration tasks and notification omissions, enabling smooth onboarding.
Now, let's create a flow that integrates Google Workspace and Slack!
This time, we will use Yoom to proceed with the integration of Google Workspace and Slack without any code. If you don't have a Yoom account yet, please issue one from the Yoom registration form.
[What is Yoom]
This time, we will create a flow bot that notifies Slack when user information is updated in Google Workspace!
The creation process is broadly divided as follows.
■Overview
The "Notify Slack when user information is updated in Google Workspace" flow integrates Google Workspace with Slack to automatically notify the team when changes to user information occur.
By utilizing this flow, updates to user information in Google Workspace are automatically notified to Slack, allowing the latest information to be shared with the entire team.
■Recommended for
■Benefits of using this template
1. How to Register Google Workspace
Press "My Apps" in the left column to display the My Apps registration screen.
Click "Add" and a search window will appear, then enter Google Workspace.
Click "Sign in with Google".
Next, select the account you want to link.
Check the notes and press "Next".
Review the content, check it, and click "Continue".
This completes the integration of My Apps with Google Workspace!
2. How to Register Slack
Return to the My Apps registration screen, click "Add" again, and this time search for Slack.
Enter the Slack URL of your workspace and click "Continue".
Set the Yoom posting channel from the dropdown and press "Allow".
※ For details on how to register the Slack app, please refer to here.
This completes the integration of My Apps with Slack!
Now, let's proceed with the explanation using a template.
Open the template page below and click "Try this template".
■Overview
The "Notify Slack when user information is updated in Google Workspace" flow integrates Google Workspace with Slack to automatically notify the team when changes to user information occur.
By utilizing this flow, updates to user information in Google Workspace are automatically notified to Slack, allowing the latest information to be shared with the entire team.
■Recommended for
■Benefits of using this template
A confirmation screen will appear, click "OK".
Now, let's start editing the flow!
Click on the Google Workspace icon "When user information is updated" to set it up.
The above items are set by default.
If you can confirm there are no errors in the settings, proceed to the next page as is.
Click on Test, and if successful, proceed to the next page.
Update the test user information in Google Workspace.
(For testing purposes, the changes can be anything!)
Once the update is complete, run the test.
If the output is correctly obtained, please save the settings.
Next, click on "Send a message to a channel" to set it up.
The above items are set by default.
If you can confirm there are no errors in the settings, proceed to the next page as is.
Enter the channel ID for posting, referring to the annotation outside the frame.
You can freely set the message according to your needs!
For example, by setting it as shown above, you can automatically obtain the "user's email address" and "user ID" when user information is updated in Google Workspace and notify Slack.
Once the setup is complete, click Test.
A test message will be sent to Slack, and if you can confirm it, save the settings!
Click the "Turn on trigger" button to automatically start the flow bot.
Let's check the operation immediately.
This completes the flow of "Notify Slack when user information is updated in Google Workspace"!
This time, we introduced how to integrate data from Google Workspace to Slack, but if you want to implement data integration from Slack to Google Workspace, please also use the following template.
Since members can be automatically added from Slack posts, accurate member management becomes possible.
This flow is recommended for those who want to centralize team communication and management tasks to improve work efficiency!
■Overview
The "Add Members to a Google Workspace Group from Slack Posts" workflow is a business workflow that automatically adds members to a specified group in Google Workspace, triggered by specific posts on Slack.
This flow enables accurate member management and contributes to improved business productivity.
■Recommended for
■Benefits of using this template
This flow is recommended for those who want to manage information efficiently and accurately, as it allows automatic reflection of user information changes made on Slack to Google Workspace!
■ Overview
The "Update User Information in Google Workspace from Slack Posts" flow is a business workflow that automatically reflects changes in user information made on Slack into Google Workspace.
The content posted on Slack is reflected in Google Workspace, enabling efficient and accurate information management.
■ Recommended for
■ Benefits of using this template
By leveraging the API of Google Workspace and Slack, various automations can be achieved!
How about considering the following automations?
In addition to adding employees, you can automatically send onboarding guides and create dedicated folders, which may reduce the burden of onboarding procedures!
■Overview
This is a flow to invite employees to Confluence once they are registered in Google Workspace.
By using Yoom, you can easily connect apps without the need for programming.
■Recommended for
1. Those who manage employees using Google Workspace
・Those who want to eliminate the hassle of manually sending invitations to Confluence when a new employee is registered
2. Those who use Confluence for centralized management of internal information
・Those who want to automate the invitation process for newly registered employees and improve work efficiency
■Benefits of using this template
By integrating Google Workspace and Confluence, there is the benefit of quickly inviting employees to Confluence when they are registered in Google Workspace.
This allows employees to immediately access necessary information and resources, facilitating a smooth start to their work.
Quick information sharing can improve project progress and increase the overall productivity of the team.
Additionally, by eliminating manual invitation tasks, you can save time and effort.
This increases the time available to focus on other important tasks, thereby improving work efficiency.
■Notes
・Please integrate Yoom with both Google Workspace and Confluence.
・Google Workspace is an app available only with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations and data connections of the flow bot you set will result in errors, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use apps that are subject to restrictions.
■Overview
The workflow "Add employees to Google Workspace from Google Form responses" is a business workflow that smoothly automates the registration process for new employees.
With Yoom, you can easily achieve this flow without the need for programming, as it allows for integration between apps.
■Recommended for
■Benefits of using this template
You can automatically add new employees to Google Workspace by utilizing the employee information collected through Google Forms.
This reduces the manual input work for the person in charge and prevents errors, thereby improving the efficiency of administrative tasks. It is a convenient workflow for HR personnel and team leaders to perform daily registration tasks easily and reliably. Consistent procedures also ensure smooth transitions to new administrators.
■Overview
The flow "Add employees to Google Sheets when they are added to Google Workspace" is a business workflow that streamlines the management of employee information.
With Yoom, you can easily achieve this flow without any programming, as it allows for integration between apps.
■Recommended for
■Benefits of using this template
Every time a new employee is registered in Google Workspace, they are automatically added to Google Sheets, eliminating the need for manual data entry.
This enhances the efficiency of management tasks and allows for easy centralized management of employee information.
By integrating Google Workspace with Google Sheets, you can streamline employee management and focus on more strategic HR initiatives.
■Overview
This is a flow that creates a folder for each employee in OneDrive when an employee is registered in Google Workspace.
■Recommended for
1. Those who use Google Workspace for business
・Those who advance their work using Google services
2. Those who manage folders in the cloud
・Those who manage folders using OneDrive
■Benefits of using this template
OneDrive allows you to manage folders and files in the cloud, facilitating smooth collaboration within the team.
However, if you manually create folders in OneDrive, there is a risk of omissions or errors in folder names.
This template automatically creates a folder for each employee in OneDrive when they are registered in Google Workspace, reducing errors in manual operations.
By automating folder creation, you can proceed with management tasks smoothly.
■Notes
・Please link both Google Workspace and OneDrive with Yoom.
・Google Workspace is an app available only with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations and data connections set in the flow bot will result in errors, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use apps that are normally restricted.
・Microsoft 365 (formerly Office 365) has both a home plan and a general business plan (Microsoft 365 Business). If you are not subscribed to the general business plan, authentication may fail.
■Overview
This is a flow that notifies employees of their onboarding information via Gmail when they are registered in Google Workspace.
■Recommended for
1. Companies that have adopted Google Workspace as their groupware
・Back-office personnel who want to achieve smooth information sharing when employees join the company
2. People who frequently use Gmail in their daily routine
・Those who want to automate the sending of standardized emails to improve work efficiency
・Recruiters at companies who want to automate the onboarding process by integrating Gmail with Google Workspace
■Benefits of using this template
By implementing the automation flow of "notifying employees of their onboarding information via Gmail when they are registered in Google Workspace," companies can enjoy numerous benefits.
Firstly, it streamlines business processes. Since emails are automatically sent upon the registration of new employees, it reduces the manual effort required by HR personnel to send emails individually.
This allows the HR department to focus on other important tasks.
Additionally, automating email notifications prevents any oversight in communication. As information is reliably conveyed to all employees, they can start smoothly from their first day.
■Notes
・Please integrate Yoom with both Google Workspace and Gmail.
・Google Workspace is an app available only with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations and data connections of the flow bot you have set will result in errors, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a two-week free trial. During the free trial, you can use apps that are subject to restrictions.
Automatically store files received on Slack and automate message translation by integrating with AI. Additionally, integration with CRM and task management tools is also possible!
■Overview
This is a flow that uploads files posted in Slack channels to OneDrive.
■Recommended for
1. Teams using both Slack and OneDrive
・Those who want to automatically save files shared on Slack to OneDrive for centralized management
・Those who want to eliminate the hassle of manually downloading and uploading files
・Those who want to save Slack's file storage capacity
2. Teams that frequently share files on Slack
・Those who want to back up important files to OneDrive to reduce the risk of loss
・Those who want to utilize OneDrive's file sharing features to streamline collaboration with team members
■Benefits of using this template
・Since files posted on Slack are automatically uploaded to OneDrive, there is no need to manually download and upload, greatly improving work efficiency.
・By consolidating files shared on Slack into OneDrive, you can centralize file management and quickly find the files you need.
・Utilizing OneDrive's file sharing can streamline collaboration with team members.
■Notes
・Please integrate both Slack and OneDrive with Yoom.
・Microsoft365 (formerly Office365) has both a home plan and a general business plan (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail.
■Overview
The "Translate Incoming Emails with DeepL and Notify via Slack" workflow is a business workflow designed to facilitate communication in an international business environment.
It enables companies and teams with frequent international interactions to share information quickly and accurately, overcoming language barriers.
■Recommended for
■Benefits of using this template
■Overview
The flow "Create a card in Trello when a message containing a specific keyword is posted in Slack" is a business workflow that seamlessly integrates communication and task management. For example, when a message containing important project-related keywords is posted in Slack, a card is automatically created in Trello, preventing missed information and overlooked tasks. By utilizing this workflow, information sharing and task management within the team are centralized, leading to improved operational efficiency.
■Who should use this template
■Benefits of using this template
Since a card is automatically created in Trello when a message containing a specific keyword is posted in Slack, you can eliminate the hassle of manually adding tasks.
Cards are added based on the content posted in Slack, maintaining the accuracy of information.
Additionally, by creating important information as cards, you can centralize information and make management easier.
Automation prevents human errors in task creation, enabling efficient task management.
■Overview
When a new contact is registered in HubSpot, a notification will be sent to the specified Slack channel.
You can specify any Slack channel as the notification destination.
■Setup Instructions
1. Connect HubSpot and Slack with Yoom. (My App Integration)
2. In HubSpot, select "When a new contact is registered" as the trigger and set up the integration account.
3. In Slack's "Notify Slack" operation, set up the integration account, destination channel, and message content. You can include contact information obtained from HubSpot in the message.
4. When you change the trigger to ON, a notification containing the information will be sent to the specified Slack channel when a new contact is registered in HubSpot.
■Notes
・You need to set up the account information for integration in each app's operation.
・Please replace the Slack channel ID for the posting destination with any desired value.
■Overview
The "Notify Slack when an event is created in Google Calendar" flow is a business workflow that streamlines schedule management and team communication.
■Who should use this template
■Benefits of using this template
We introduced a method to automatically integrate data by connecting Google Workspace and Slack!
By implementing automation using Google Workspace and Slack, not only can the addition of new employees be automated, but it also increases the likelihood of quickly responding to changes in employee information.
If you want to implement the kind of automation introduced here, please make use of Yoom, which requires no programming!
With Yoom, you can smoothly implement automation without specialized knowledge like an engineer, which can be beneficial for those new to app integration.
You can create a free account, allowing you to immediately check the actual usability!
Registration takes just 30 seconds to complete! You can experience automatic integration right away.
Please take this opportunity to try it out!
