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When using both Microsoft Teams and Google Workspace, do you ever feel that "sharing information is cumbersome" or "managing different tools is complicated"? Especially, manually migrating data and switching between multiple tools can become burdensome. However, these challenges can be easily resolved by utilizing the right tools.
In this article, we will introduce how to seamlessly integrate Microsoft Teams and Google Workspace using the no-code tool Yoom.
By automating the integration, you can reduce the hassle of data entry and achieve greater efficiency in your work!
If you want to make better use of Microsoft Teams and Google Workspace, be sure to read to the end.
By using Yoom, you can easily integrate Microsoft Teams and Google Workspace without any coding.
Yoom provides templates for integrating Microsoft Teams and Google Workspace, so you can achieve integration immediately just by signing up, even without any API knowledge.
■Overview
The flow "Adding members to a group in Google Workspace from content posted on Microsoft Teams" is a business workflow that facilitates smooth team communication and group management. When information about new members is posted on Microsoft Teams, it is automatically reflected in a specific group in Google Workspace, eliminating the need for manual additions. This helps maintain consistency of information while improving the efficiency of group management.
■Recommended for
■Benefits of using this template
Since members are automatically added to Google Workspace groups based on content posted on Microsoft Teams, the hassle of manually adding members is eliminated.
By automatically adding members to groups based on Microsoft Teams posts, member management can be streamlined.
Automation prevents human errors in the member addition process, enabling accurate member management.
By integrating the APIs of Microsoft Teams and Google Workspace, you can automatically sync Microsoft Teams data with Google Workspace!
Simply click "Try it out" for the automation example you're interested in and register an account to immediately experience the integration of Microsoft Teams and Google Workspace. Registration takes just 30 seconds, so feel free to give it a try!
This is recommended for those who use both Microsoft Teams and Google Workspace for work and want to streamline group management.
■Overview
The flow "Adding members to a group in Google Workspace from content posted on Microsoft Teams" is a business workflow that facilitates smooth team communication and group management. When information about new members is posted on Microsoft Teams, it is automatically reflected in a specific group in Google Workspace, eliminating the need for manual additions. This helps maintain consistency of information while improving the efficiency of group management.
■Recommended for
■Benefits of using this template
Since members are automatically added to Google Workspace groups based on content posted on Microsoft Teams, the hassle of manually adding members is eliminated.
By automatically adding members to groups based on Microsoft Teams posts, member management can be streamlined.
Automation prevents human errors in the member addition process, enabling accurate member management.
You can extract necessary details from the posted message content and use it to automatically update Google Workspace user information.
This seems to prevent any omissions in updates.
■Overview
The "Update Google Workspace User Information from Content Posted on Microsoft Teams" workflow leverages information sharing within the team to automatically update user information in Google Workspace. This eliminates the need for manual data management, improving operational efficiency.
Since the content posted on Microsoft Teams is automatically reflected in Google Workspace, you can always maintain the latest user information.
■Recommended for
■Benefits of Using This Template
Since user information in Google Workspace is automatically updated from content posted on Microsoft Teams, you can save the effort of manually updating information.
Additionally, because the content posted on Microsoft Teams is reflected in Google Workspace, you can check the latest user information.
Automation prevents human errors in the information updating process, allowing you to maintain accurate user information.
Now, let's actually
create a flow that integrates Perplexity and Notion!
We will proceed with the integration of HubSpot and kintone using the no-code tool Yoom.
If you don't have a Yoom account yet, you can create one from this registration form.
[What is Yoom]
This time, we will create a flow bot that "automatically responds to inquiry form content with Perplexity and accumulates Q&A history in Notion"!
The creation process is broadly divided into the following steps.
Let's get started by creating a flow that integrates Microsoft Teams and Google Workspace!
This time, we will proceed with the integration of Microsoft Teams and Google Workspace using Yoom without any code. If you do not have a Yoom account yet, please issue one from this registration form.
[What is Yoom]
This time, we will create a flow bot to add members to a group in Google Workspace based on content posted in Microsoft Teams!
The creation process is broadly divided as follows:
■Overview
The flow "Adding members to a group in Google Workspace from content posted on Microsoft Teams" is a business workflow that facilitates smooth team communication and group management. When information about new members is posted on Microsoft Teams, it is automatically reflected in a specific group in Google Workspace, eliminating the need for manual additions. This helps maintain consistency of information while improving the efficiency of group management.
■Recommended for
■Benefits of using this template
Since members are automatically added to Google Workspace groups based on content posted on Microsoft Teams, the hassle of manually adding members is eliminated.
By automatically adding members to groups based on Microsoft Teams posts, member management can be streamlined.
Automation prevents human errors in the member addition process, enabling accurate member management.
Connecting My App first will make the subsequent settings proceed smoothly.
First, let's connect your current Microsoft Teams with Yoom. From the left side of the Yoom page, select My Apps → Add.
When the app menu list appears, search for Microsoft Teams.
When the sign-in screen appears, please enter your email address and password.
*Microsoft 365 (formerly Office 365) has both a home plan and a general business plan (Microsoft 365 Business), and if you are not subscribed to the general business plan, authentication may fail.
Next, connect with Google Workspace.
Similarly, from the left side of the Yoom page, select My Apps → New Connection.
Proceed with the login, and when you reach this screen, click Continue if there are no issues.
Once the connection with Microsoft Teams and Google Workspace is complete and displayed in My Apps, it's OK.
From here, we will create the flow.
Open the template page and click 'Try this template'.
■Overview
The flow "Adding members to a group in Google Workspace from content posted on Microsoft Teams" is a business workflow that facilitates smooth team communication and group management. When information about new members is posted on Microsoft Teams, it is automatically reflected in a specific group in Google Workspace, eliminating the need for manual additions. This helps maintain consistency of information while improving the efficiency of group management.
■Recommended for
■Benefits of using this template
Since members are automatically added to Google Workspace groups based on content posted on Microsoft Teams, the hassle of manually adding members is eliminated.
By automatically adding members to groups based on Microsoft Teams posts, member management can be streamlined.
Automation prevents human errors in the member addition process, enabling accurate member management.
As you proceed, the template will be automatically copied to your workspace, and the following screen will be displayed.
Select OK and proceed to the next step. The template will be saved in My Projects.
You can change the template name if necessary.
Click on My Projects on the left to display the copied template, then click on the ellipsis (...) on the right and select Edit.
Now, let's set up the app trigger.
Select "When a message is sent to a channel".
You can change the title as desired.
Check the account information that was linked earlier, do not change the trigger action, and proceed to the next step.
Enter the required fields.
This setting determines how many minutes after a message is sent to a Microsoft Teams channel the trigger will activate.
Here, make a test post to the channel you specified earlier.
Return to the Flowbot and click Test.
If the integration is successful, the message content will be displayed in the output at the bottom of the screen.
By quoting this output during the subsequent action settings, you will achieve data integration between Microsoft Teams and Google Workspace!
Once this is done, save your work.
Next, click "Extract data from text".
Please also verify the account information.
Select the conversion type from the options below and proceed to the next step.
Note that tasks within parentheses will be consumed.
About counting "Task Execution Number"
Set the required fields as shown in the image.
※ Items selected from the output will be displayed as {{〇〇}}.
This indicates that the value is being quoted, allowing you to use the value obtained by the trigger as is.
If you set fixed text here, the extraction result of that text will appear every time the flow is activated, so be sure to select from the output.
About Output | Yoom Help Center
As the items to be extracted, specify the name and email address.
Once the settings are complete, test it, and if the extraction result is displayed in the output, save it.
Next, using the items extracted from the Microsoft Teams message content, set up adding members to a Google Workspace group by clicking "Add members to group".
※【Google Workspace】 is only available for Team Plan and Success Plan. Please note that setting it up on other plans will result in an error.
Paid plans offer a 2-week free trial, during which restricted apps can also be used. →About Yoom's Plans
As before, verify the linked account information and proceed to the next step.
Set the required fields.
Once the settings are complete, test and save.
※ Please note that testing will add the member to Google Workspace.
When the following image is displayed, turn on the trigger.
With this, all settings are complete, so post a message on Microsoft Teams and check if it is added to Google Workspace.
This concludes the method for "Adding members to a Google Workspace group from content posted on Microsoft Teams".
This time, we introduced how to integrate data from Microsoft Teams to Google Workspace, but if you want to integrate data from Google Workspace to Microsoft Teams, please also use the following template.
The addition of new member information will be automatically notified, making subsequent tasks proceed smoothly.
■Overview
The "Notify Microsoft Teams when a new user is registered in Google Workspace" workflow is a business workflow that enhances user management and communication efficiency. When a new member is added to Google Workspace, a notification is sent to Microsoft Teams.
Additionally, by automating the notification process, it reduces the burden on administrators and prevents errors.
This enables quick information sharing with the entire team, allowing for a smooth welcome and necessary support for new members.
■Recommended for
■Benefits of using this template
Since notifications are automatically sent to Microsoft Teams when a new user is registered in Google Workspace, it eliminates the hassle of manual notification tasks.
With notifications, additional information about new members is quickly communicated to the team, enabling smooth onboarding.
Automation prevents human errors such as missed notifications or misdelivery, allowing efficient management of user information and communication tools.
Automatically notifies you of user information updates in Google Workspace.
This helps prevent any information from being overlooked.
■Overview
The flow "Notify Microsoft Teams when user information is updated in Google Workspace" is a business workflow that supports the efficiency of user management and information sharing.
It is essential to communicate changes in user information quickly and accurately to the entire team. By integrating Google Workspace with Microsoft Teams, updates are automatically notified to Teams, preventing manual notification tasks and information omissions.
■Recommended for
■Benefits of using this template
When user information is updated in Google Workspace, it is automatically notified to Microsoft Teams, eliminating the need for manual notification tasks.
Notifications in Microsoft Teams allow the entire team to quickly grasp the latest information.
Automation prevents information leakage and miscommunication, improving the accuracy of information.
Beyond integration with Google Workspace, leveraging the Microsoft Teams API can streamline various tasks. If any of these pique your interest, feel free to give them a try!
Facilitate information sharing by forwarding Microsoft Teams messages to Slack or registering events in the Outlook calendar.
Additionally, achieve automation in tasks such as creating tickets in Zendesk, notifying form responses, and integrating with Harvest and labor management.
■ Overview
The "Notify Microsoft Teams when a user is added in Harvest" flow is a business workflow that streamlines team member management and communication. When a new user is added to Harvest, a notification is automatically sent to Microsoft Teams, enabling quick information sharing. This strengthens team collaboration and facilitates prompt responses.
■ Recommended for
・Administrators managing team time using Harvest
・Team leaders who want to streamline information sharing in Microsoft Teams
・HR personnel who wish to immediately inform the team when a new user is added
■ Benefits of using this template
・Quick information sharing through instant notifications: As soon as a user is added in Harvest, a notification is sent to Microsoft Teams, allowing the entire team to quickly understand the situation.
・Efficiency improvement and workload reduction: Automatic integration eliminates the need for manual notification tasks, reducing the burden on administrators.
・Error prevention and centralized information management: Automation prevents human errors and ensures data consistency by managing information in one place.
■Overview
The flow "Register events in Outlook calendar based on Microsoft Teams posts" is a business workflow that centralizes communication and schedule management. By automatically reflecting important posts and meeting information from Microsoft Teams into the Outlook calendar, it reduces the need for manual input and allows for smoother schedule management.
This is expected to improve the overall efficiency of the team.
■Recommended for
■Benefits of using this template
Since events are automatically registered in the Outlook calendar based on Microsoft Teams posts, it eliminates the hassle of manual event registration.
Events are registered in Outlook based on Microsoft Teams posts, ensuring the accuracy of information.
Automation prevents human errors in event registration tasks, enabling accurate calendar management.
◼️Overview
When a message is sent to a specific channel in Microsoft Teams, the content of that message is notified to Slack.
You can automatically share information to another chat without accessing Microsoft Teams.
◼️Setup Instructions
① Select the app trigger from the trigger, press Microsoft Teams, and perform the following settings, then save.
・Trigger Action: When a message is sent to the channel
・Launch Interval: Typically set to a minimum of 5 minutes.
・Team ID: Select the specified team ID from the options.
・Channel ID: Select the specified channel ID from the options.
・Test: Send a message to the target channel and press test.
② Select the operation to integrate with the app from the plus mark, press Slack, and perform the following settings, then save.
・Action: Send a message to the channel
・Channel ID to post: Select the specified channel ID from the options.
・Message Content: Embed the output of the message content obtained in step ① as {{message content}}.
※ For how to embed the output obtained in the previous step into subsequent operations, see here.
◼️Notes
・It is necessary to set up account integration for both Microsoft Teams and Slack.
・For integration (My App registration), see here.
・Feel free to replace the Slack notification channel ID and message content with any values you prefer.
・Microsoft365 (formerly Office365) has both a home plan and a general business plan (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail.
■Overview
This is a flow that notifies Microsoft Teams when a new response is submitted to the Yoom form.
By automatically notifying Microsoft Teams of the responses submitted to the form, it makes information management easier and prevents omissions.
Feel free to change the channel and notification content in Microsoft Teams as needed.
You can also create this by changing the Yoom form trigger to a Google form trigger.
For information on how to obtain response content when using Google Forms as a trigger, please refer to the link below.
https://intercom.help/yoom/ja/articles/6807133
■Notes
・Please integrate Microsoft Teams with Yoom.
・Microsoft365 (formerly Office365) has a home plan and a general business plan (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail.
Automatically reflect Google Workspace user registration information in Smartsheet or SharePoint to streamline management. Achieve real-time information sharing by synchronizing data with Notion and Slack and utilizing spreadsheet updates.
■Overview
The "Notify Slack when user information is updated in Google Workspace" flow integrates Google Workspace with Slack to automatically notify the team when changes to user information occur.
By utilizing this flow, updates to user information in Google Workspace are automatically notified to Slack, allowing the latest information to be shared with the entire team.
■Recommended for
■Benefits of using this template
■ Overview
The flow "Add users to Smartsheet when they are registered in Google Workspace" is a business workflow that automates the integration between Google Workspace and Smartsheet. When a new user is registered in Google Workspace, their information is automatically added to Smartsheet at the same time, eliminating the need for manual data entry and management. By utilizing Yoom's API integration feature, smooth and accurate data synchronization is achieved.
■ Recommended for
・IT administrators in companies that use Google Workspace and Smartsheet on a daily basis
・Team leaders looking to streamline user management and reduce manual tasks
・Executives who want to optimize business processes through data integration automation
■ Benefits of using this template
・Efficient user management: Users are automatically added to Smartsheet at the same time they are registered in Google Workspace, saving the effort of manual entry.
・Ensuring data consistency: Data is automatically synchronized between both platforms, preventing discrepancies and errors.
・Simplification of business processes: With Yoom's integration feature, data management across multiple apps can be performed seamlessly.
■Overview
This is a flow to add a user in Google Workspace when a row is added in Google Sheets.
■Recommended for
1. Those who conduct business using Google Sheets
・Back office personnel who centrally manage member information using Google Sheets
・Team managers who want to automatically execute multiple processes using the information entered in Google Sheets
2. Those who regularly use Google Workspace
・HR personnel who find it cumbersome to register users in Google Workspace
・Those who have forgotten to invite new team members to Google Workspace
■Benefits of using this template
Google Workspace is an effective tool for collaborative work among multiple members.
However, you may want to improve efficiency as it requires action each time a user is added.
This template allows you to automatically add users to Google Workspace when user information is added to Google Sheets.
This eliminates the need for manual intervention in Google Workspace, allowing you to focus on important tasks.
Additionally, by integrating with communication tools, it is possible to automate the sharing of added user information.
■Notes
・Please integrate both Google Sheets and Google Workspace with Yoom.
・Google Workspace is an app available only with the Team Plan and Success Plan. For Free Plan and Mini Plan, the operations and data connections set in the flow bot will result in errors, so please be careful.
・Paid plans such as Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use apps that are subject to restrictions.
■Overview
This is a flow that creates a folder for each employee in Microsoft SharePoint when an employee is registered in Google Workspace.
By using Yoom, you can easily connect apps without the need for programming.
■Recommended for
1. Those who manage employees using Google Workspace
・Those who want organized folders for each employee when they are registered
2. Companies using Microsoft SharePoint
・Those who want to automate the creation of employee folders to save time
■Benefits of using this template
By connecting Google Workspace and Microsoft SharePoint, folders can be automatically created when an employee is registered.
This eliminates the need to manually create folders, improving work efficiency.
Additionally, since individual folders are automatically created for each employee, it becomes easier to organize information and manage it.
■Notes
・Please connect both Google Workspace and Microsoft SharePoint with Yoom.
・Google Workspace is an app available only with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations and data connections set in the flow bot will result in errors, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use apps that are normally restricted.
・Microsoft365 (formerly Office365) has both a home plan and a general business plan (Microsoft365 Business). If you are not subscribed to the general business plan, authentication may fail.
■Overview
The workflow "Update Notion when user information is updated in Google Workspace" reduces the hassle of updating information.
Since manual tasks are reduced, it will lead to a reduction in the risk of human error.
■Recommended for
■Benefits of using this template
By integrating Google Workspace and Notion, user information can be managed quickly.
Updating information in one system automatically reflects it in the other, speeding up the update process.
Implementing this flow reduces the burden of management tasks and improves operational efficiency.
Additionally, manual update errors are reduced, improving data accuracy.
Furthermore, by reducing the hassle of checking information each time, you can focus on other important tasks.
By integrating Microsoft Teams and Google Workspace, you can expect improved work efficiency. You will be able to share information more smoothly without the hassle of manual data migration and management between tools!
In this article, we introduced a method that can be easily set up without programming knowledge. Especially with Yoom, you can start automation immediately without any specialized skills.
If you feel like "I want to work more easily" or "I want to reduce hassle and focus on my core tasks," please register for Yoom for free and experience convenient data integration!
