When using both Microsoft Teams and Google Workspace, do you ever feel that "sharing information is cumbersome" or "managing different tools is complicated"? Especially, manually migrating data and switching between multiple tools can become burdensome. However, these challenges can be easily resolved by utilizing the right tools.
In this article, we will introduce how to seamlessly integrate Microsoft Teams and Google Workspace using the no-code tool Yoom. By automating the integration, you can reduce the hassle of data entry and achieve greater efficiency in your work!
If you want to make better use of Microsoft Teams and Google Workspace, be sure to read to the end.
For those who want to try it as soon as possible
By using Yoom, you can easily integrate Microsoft Teams and Google Workspace without any coding.
Yoom provides templates for integrating Microsoft Teams and Google Workspace, so you can achieve integration immediately just by signing up, even without any API knowledge.
Add members to a group in Google Workspace from content posted on Microsoft Teams.
■Overview The "Add members to a Google Workspace group from content posted on Microsoft Teams" flow is a business workflow that facilitates smooth team communication and group management. When information about new members is posted on Microsoft Teams, it is automatically reflected in a specific Google Workspace group, eliminating the need for manual addition. This helps maintain information consistency and improve the efficiency of group management.
■Recommended for - Administrators who use Microsoft Teams and Google Workspace daily and find group management cumbersome - IT personnel who want to automate the process of adding team members - Business leaders aiming to improve operational efficiency by integrating multiple SaaS applications - Project managers who want to maintain information consistency while facilitating smooth team communication
■Notes - Please integrate both Microsoft Teams and Google Workspace with Yoom. - Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. - The shortest activation interval varies depending on the plan, so please be aware. - Microsoft365 (formerly Office365) has home and general business plans (Microsoft365 Business), and authentication may fail if you are not subscribed to the general business plan. - Google Workspace is an app available only with the Team Plan and Success Plan. Operations and data connections of flow bots set in the Free Plan and Mini Plan will result in errors, so please be aware. - Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use apps that are subject to restrictions.
What You Can Do by Integrating Microsoft Teams and Google Workspace
By integrating the APIs of Microsoft Teams and Google Workspace, you can automatically sync Microsoft Teams data with Google Workspace!
Simply click "Try it out" for the automation example you're interested in and register an account to immediately experience the integration of Microsoft Teams and Google Workspace. Registration takes just 30 seconds, so feel free to give it a try!
Add Members to a Group in Google Workspace from Content Posted in Microsoft Teams
This is recommended for those who use both Microsoft Teams and Google Workspace for work and want to streamline group management.
Add members to a group in Google Workspace from content posted on Microsoft Teams.
■Overview The "Add members to a Google Workspace group from content posted on Microsoft Teams" flow is a business workflow that facilitates smooth team communication and group management. When information about new members is posted on Microsoft Teams, it is automatically reflected in a specific Google Workspace group, eliminating the need for manual addition. This helps maintain information consistency and improve the efficiency of group management.
■Recommended for - Administrators who use Microsoft Teams and Google Workspace daily and find group management cumbersome - IT personnel who want to automate the process of adding team members - Business leaders aiming to improve operational efficiency by integrating multiple SaaS applications - Project managers who want to maintain information consistency while facilitating smooth team communication
■Notes - Please integrate both Microsoft Teams and Google Workspace with Yoom. - Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. - The shortest activation interval varies depending on the plan, so please be aware. - Microsoft365 (formerly Office365) has home and general business plans (Microsoft365 Business), and authentication may fail if you are not subscribed to the general business plan. - Google Workspace is an app available only with the Team Plan and Success Plan. Operations and data connections of flow bots set in the Free Plan and Mini Plan will result in errors, so please be aware. - Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use apps that are subject to restrictions.
Update Google Workspace User Information from Content Posted on Microsoft Teams
You can extract necessary details from the posted message content and use it to automatically update Google Workspace user information. This seems to prevent any omissions in updates.
Update Google Workspace user information based on content posted in Microsoft Teams.
■ Overview The workflow 'Update Google Workspace User Information from Content Posted on Microsoft Teams' automatically updates Google Workspace user information by leveraging content shared within the team. This eliminates the need for manual data management and improves operational efficiency. The content posted on Microsoft Teams is automatically reflected in Google Workspace, allowing you to maintain the latest user information at all times.
■ Recommended for: - IT personnel in companies that use Microsoft Teams and Google Workspace daily - Managers who find updating user information to be labor-intensive - Those looking to improve efficiency in information sharing and data management within a team - Those aiming to prevent errors caused by manual data entry
■ Notes: - Integrate both Microsoft Teams and Google Workspace with Yoom. - The trigger can be set to activate at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. - The shortest activation interval differs depending on the plan, so please be aware. - Microsoft365 (formerly Office365) has a home plan and a general corporate plan (Microsoft365 Business), and if you're not subscribed to a general corporate plan, authentication may fail. - [Google Workspace] is only available for Team Plans and Success Plans. For Free Plan or Mini Plan users, the operations or data connections you set with Flowbot will result in an error. - Paid plans such as Team Plans and Success Plans offer a 2-week free trial during which you can use restricted apps.
Let's Create a Perplexity and Notion Integration Flow
Now, let's actually
create a flow that integrates Perplexity and Notion! We will proceed with the integration of HubSpot and kintone using the no-code tool Yoom. If you don't have a Yoom account yet, you can create one from this registration form.
[What is Yoom]
This time, we will create a flow bot that "automatically responds to inquiry form content with Perplexity and accumulates Q&A history in Notion"!
The creation process is broadly divided into the following steps.
Register Perplexity and Notion as My Apps
Copy the template
Set triggers for the form and configure actions for Perplexity and Notion
Set the trigger to ON and complete the preparation for flow operation
Let's Create a Flow to Integrate Microsoft Teams and Google Workspace
Let's get started by creating a flow that integrates Microsoft Teams and Google Workspace!
This time, we will proceed with the integration of Microsoft Teams and Google Workspace using Yoom without any code. If you do not have a Yoom account yet, please issue one from this registration form.
[What is Yoom]
This time, we will create a flow bot to add members to a group in Google Workspace based on content posted in Microsoft Teams!
The creation process is broadly divided as follows:
Integrate Microsoft Teams and Google Workspace with My Apps
Copy the template
Set the trigger in Microsoft Teams and the action in Google Workspace
Set the trigger to ON and complete the preparation for flow operation
Add members to a group in Google Workspace from content posted on Microsoft Teams.
■Overview The "Add members to a Google Workspace group from content posted on Microsoft Teams" flow is a business workflow that facilitates smooth team communication and group management. When information about new members is posted on Microsoft Teams, it is automatically reflected in a specific Google Workspace group, eliminating the need for manual addition. This helps maintain information consistency and improve the efficiency of group management.
■Recommended for - Administrators who use Microsoft Teams and Google Workspace daily and find group management cumbersome - IT personnel who want to automate the process of adding team members - Business leaders aiming to improve operational efficiency by integrating multiple SaaS applications - Project managers who want to maintain information consistency while facilitating smooth team communication
■Notes - Please integrate both Microsoft Teams and Google Workspace with Yoom. - Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. - The shortest activation interval varies depending on the plan, so please be aware. - Microsoft365 (formerly Office365) has home and general business plans (Microsoft365 Business), and authentication may fail if you are not subscribed to the general business plan. - Google Workspace is an app available only with the Team Plan and Success Plan. Operations and data connections of flow bots set in the Free Plan and Mini Plan will result in errors, so please be aware. - Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use apps that are subject to restrictions.
Connecting My App first will make the subsequent settings proceed smoothly. First, let's connect your current Microsoft Teams with Yoom. From the left side of the Yoom page, select My Apps → Add.
When the app menu list appears, search for Microsoft Teams. When the sign-in screen appears, please enter your email address and password.
*Microsoft 365 (formerly Office 365) has both a home plan and a general business plan (Microsoft 365 Business), and if you are not subscribed to the general business plan, authentication may fail.
Next, connect with Google Workspace.
Similarly, from the left side of the Yoom page, select My Apps → New Connection. Proceed with the login, and when you reach this screen, click Continue if there are no issues.
Once the connection with Microsoft Teams and Google Workspace is complete and displayed in My Apps, it's OK.
Step 2: Copy the Template
From here, we will create the flow. Open the template page and click 'Try this template'.
Add members to a group in Google Workspace from content posted on Microsoft Teams.
■Overview The "Add members to a Google Workspace group from content posted on Microsoft Teams" flow is a business workflow that facilitates smooth team communication and group management. When information about new members is posted on Microsoft Teams, it is automatically reflected in a specific Google Workspace group, eliminating the need for manual addition. This helps maintain information consistency and improve the efficiency of group management.
■Recommended for - Administrators who use Microsoft Teams and Google Workspace daily and find group management cumbersome - IT personnel who want to automate the process of adding team members - Business leaders aiming to improve operational efficiency by integrating multiple SaaS applications - Project managers who want to maintain information consistency while facilitating smooth team communication
■Notes - Please integrate both Microsoft Teams and Google Workspace with Yoom. - Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. - The shortest activation interval varies depending on the plan, so please be aware. - Microsoft365 (formerly Office365) has home and general business plans (Microsoft365 Business), and authentication may fail if you are not subscribed to the general business plan. - Google Workspace is an app available only with the Team Plan and Success Plan. Operations and data connections of flow bots set in the Free Plan and Mini Plan will result in errors, so please be aware. - Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use apps that are subject to restrictions.
As you proceed, the template will be automatically copied to your workspace, and the following screen will be displayed.
Select OK and proceed to the next step. The template will be saved in My Projects.
You can change the template name if necessary. Click on My Projects on the left to display the copied template, then click on the ellipsis (...) on the right and select Edit.
Step 3:Microsoft Teams Trigger Settings
Now, let's set up the app trigger. Select "When a message is sent to a channel".
You can change the title as desired. Check the account information that was linked earlier, do not change the trigger action, and proceed to the next step. Enter the required fields.
This setting determines how many minutes after a message is sent to a Microsoft Teams channel the trigger will activate.
Trigger Activation Interval: You can choose from intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ※ The available intervals may vary depending on the plan.
Team ID & Channel ID: Click the relevant field to display a menu. Click on the red-framed option and select the channel from the displayed options.
Here, make a test post to the channel you specified earlier.
Return to the Flowbot and click Test. If the integration is successful, the message content will be displayed in the output at the bottom of the screen. By quoting this output during the subsequent action settings, you will achieve data integration between Microsoft Teams and Google Workspace! Once this is done, save your work.
Step 4: Set up data extraction from text
Next, click "Extract data from text".
Please also verify the account information. Select the conversion type from the options below and proceed to the next step. Note that tasks within parentheses will be consumed. About counting "Task Execution Number"
Set the required fields as shown in the image.
Target Text: Select from the form output "When a message is sent to a channel".
※ Items selected from the output will be displayed as {{〇〇}}. This indicates that the value is being quoted, allowing you to use the value obtained by the trigger as is. If you set fixed text here, the extraction result of that text will appear every time the flow is activated, so be sure to select from the output.
As the items to be extracted, specify the name and email address. Once the settings are complete, test it, and if the extraction result is displayed in the output, save it.
Step 5: Set up adding members to a Google Workspace group
Next, using the items extracted from the Microsoft Teams message content, set up adding members to a Google Workspace group by clicking "Add members to group".
※【Google Workspace】 is only available for Team Plan and Success Plan. Please note that setting it up on other plans will result in an error. Paid plans offer a 2-week free trial, during which restricted apps can also be used. →About Yoom's Plans
As before, verify the linked account information and proceed to the next step. Set the required fields.
Group Key: Enter the group key you want to add.
Email Address: Use the output obtained earlier to set this.
Role: Set from the options.
Once the settings are complete, test and save. ※ Please note that testing will add the member to Google Workspace.
Step 6: Turn on the trigger to complete the setup
When the following image is displayed, turn on the trigger. With this, all settings are complete, so post a message on Microsoft Teams and check if it is added to Google Workspace.
This concludes the method for "Adding members to a Google Workspace group from content posted on Microsoft Teams".
If you want to integrate Google Workspace data into Microsoft Teams
This time, we introduced how to integrate data from Microsoft Teams to Google Workspace, but if you want to integrate data from Google Workspace to Microsoft Teams, please also use the following template.
Notify Microsoft Teams when a new user is registered in Google Workspace
The addition of new member information will be automatically notified, making subsequent tasks proceed smoothly.
Notify Microsoft Teams when a new user is registered in Google Workspace.
■Overview The "Notify Microsoft Teams when a new user is registered in Google Workspace" workflow is a business workflow that achieves efficient user management and communication. When a new member is added to Google Workspace, a notification is sent to Microsoft Teams. Additionally, by automating the manual notification work, it reduces the burden on administrators and prevents mistakes. This enables quick information sharing with the entire team, facilitating the welcoming of new members and providing necessary support smoothly.
■Recommended for ・IT personnel who want to streamline user management in Google Workspace ・Team leaders who want to enhance team communication using Microsoft Teams ・Operations personnel who want to automate notification tasks upon new user registration ・IT managers in companies looking to optimize workflows ・Administrators aiming to reduce errors in manual notifications and achieve accurate information sharing
■Notes ・Please connect Yoom with both Google Workspace and Microsoft Teams. ・【Google Workspace】is an app available only with the Team Plan and Success Plan. For Free Plan and Mini Plan, operations and data connections set in Flowbot will result in an error, so please be careful. ・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use apps that are subject to restrictions. ・Microsoft365 (formerly Office365) has both home and general business plans (Microsoft365 Business). If not subscribed to the general business plan, authentication may fail.
■Overview The flow 'Notify Microsoft Teams when user information is updated in Google Workspace' is a business workflow that supports the efficiency of user management and information sharing. Changes in user information must be communicated quickly and accurately to the entire team. By linking Google Workspace and Microsoft Teams, you can automatically notify Teams of updates, thus preventing manual notification tasks and information omission.
■Recommended for Administrators who manage users using Google Workspace Those who use Microsoft Teams but feel that user information updates are not easily conveyed to the team IT personnel who spend time and effort on manual information notification Administrators of companies looking to improve communication efficiency within the team
■Notes Please link Google Workspace and Microsoft Teams each to Yoom. Google Workspace is an app that is available only with team plans and success plans. In the case of free plans or mini plans, the operation and data connect of the flowbot configured will result in an error, so please be careful. Paid plans like team plans and success plans offer a 2-week free trial. During the free trial, you can use restricted apps. Microsoft365 (formerly Office365) has home plans and general corporate plans (Microsoft365 Business), and there is a possibility of authentication failure if you are not subscribed to the general corporate plan.
Other Automation Examples Using Microsoft Teams and Google Workspace APIs
Beyond integration with Google Workspace, leveraging the Microsoft Teams API can streamline various tasks. If any of these pique your interest, feel free to give them a try!
Convenient Automation Examples Using Microsoft Teams
Facilitate information sharing by forwarding Microsoft Teams messages to Slack or registering events in the Outlook calendar. Additionally, achieve automation in tasks such as creating tickets in Zendesk, notifying form responses, and integrating with Harvest and labor management.
Notify Microsoft Teams when a user is added in Harvest.
■Overview The "Notify Microsoft Teams when a user is added in Harvest" flow is a business workflow that streamlines team member management and communication. When a new user is added to Harvest, a notification is automatically sent to Microsoft Teams, enabling quick information sharing. This enhances team collaboration and enables prompt responses.
■Recommended for - Administrators managing team time using Harvest - Team leaders looking to streamline information sharing in Microsoft Teams - HR personnel who want to immediately inform the team when a new user is added
■Notes - Please integrate Yoom with both Microsoft Teams and Harvest. - The trigger can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. - The shortest activation interval varies depending on the plan, so please be aware. - Microsoft365 (formerly Office365) has both home and general business plans (Microsoft365 Business), and authentication may fail if you are not subscribed to the general business plan.
■Overview The "Flow to register events in Outlook's calendar based on Microsoft Teams posts" is a business workflow that centralizes communication and schedule management. By automatically reflecting important posts and meeting information from Microsoft Teams into the Outlook calendar, it reduces manual input tasks and allows for smooth schedule management. This can be expected to enhance the overall team efficiency.
■Recommended for ・Business users who use Microsoft Teams and Outlook regularly ・Team leaders or managers who spend time on manual schedule input ・IT staff of companies seeking to streamline communication and schedule management ・Those looking to automate business processes by integrating multiple SaaS applications
■Notes ・Please integrate with both Microsoft Teams and Outlook to Yoom. ・Trigger intervals can be selected at 5, 10, 15, 30, or 60-minute intervals. ・The shortest trigger interval varies depending on the plan, so please be careful. ・For Microsoft365 (formerly Office365), there are home plans and general corporate plans (Microsoft365 Business). If you are not subscribed to a general corporate plan, authentication might fail.
■Overview In environments where Microsoft Teams and Slack are used together, do you feel burdened by missed information checks or manual re-entry between tools? Missing important messages or sharing by copying and pasting each time causes communication delays and inefficiency. By using this workflow, posting a message to a specific Microsoft Teams channel can trigger an automatic notification to a designated Slack channel, facilitating smooth cross-tool information sharing.
■Who we recommend this template for ・Those who use both Microsoft Teams and Slack and want to eliminate omissions and effort in information sharing ・Those who feel challenges with smooth collaboration because different chat tools are used across departments or teams ・Those who want to automate manual information transfer and prevent communication loss
■Notes ・Please connect Yoom with both Microsoft Teams and Slack. ・Microsoft 365 (formerly Office 365) offers consumer plans and general business plans (Microsoft 365 Business). If you are not subscribed to a business plan, authentication may fail. ・You can select the trigger interval from 5, 10, 15, 30, or 60 minutes. ・The minimum trigger interval varies by plan, so please be aware.
Convenient Automation Examples Using Google Workspace
Automatically reflect Google Workspace user registration information in Smartsheet or SharePoint to streamline management. Achieve real-time information sharing by synchronizing data with Notion and Slack and utilizing spreadsheet updates.
Notify Slack when user information is updated in Google Workspace.
■Overview The "Notify Slack when user information is updated in Google Workspace" flow connects Google Workspace with Slack to automatically notify your team when changes to user information occur. By using this flow, updates to user information in Google Workspace are automatically notified to Slack, allowing you to share the latest information with the entire team.
■Recommended for - IT personnel using Google Workspace who want to streamline user management - Team leaders who want to use Slack to facilitate information sharing within the team - Executives or managers who want to communicate changes in user information to their team - Organizational administrators who are currently spending too much time on manual information sharing and are considering automation
■Notes - Connect both Google Workspace and Slack with Yoom. - Google Workspace is an application available only for Team Plans and Success Plans. Please note that with the Free Plan or Mini Plan, operations or data connections set up with Flowbots will result in errors. - Paid plans like Team Plan or Success Plan offer a 2-week free trial where you can use restricted applications.
■Overview The "Add users to Smartsheet when they are registered in Google Workspace" flow automates the integration between Google Workspace and Smartsheet. When a new user is registered in Google Workspace, their information is automatically added to Smartsheet, eliminating the need for manual data entry and management. By utilizing Yoom's API integration feature, smooth and accurate data synchronization is achieved.
■Recommended for - IT personnel in companies that use Google Workspace and Smartsheet on a daily basis - Team leaders looking to streamline user management and reduce manual tasks - Executives aiming to optimize business processes through data integration automation
■Notes - Please integrate Yoom with both Google Workspace and Smartsheet. - Google Workspace is an app available only with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations and data connections set in the flow bot will result in errors, so please be careful. - Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use apps that are subject to restrictions.
■Overview The workflow 'When user information is updated in Google Workspace, also update Notion' reduces the hassle of information update tasks. Since manual operations decrease, it is expected to reduce the risk of human error.
■Who we recommend this template for ・People using Google Workspace for internal user management ・Those using Notion for information sharing and document management ・People manually updating user information but find it time-consuming and labor-intensive ・Those who want to quickly reflect updates to user information ・Those who aim to improve efficiency by linking multiple tools ・IT administrators aiming for integrated tool management and information centralization within the company
■Cautionary Notes ・Please connect both Google Workspace and kintone with Yoom. ・Google Workspace is an app available only for the Team Plan and Success Plan. For Free Plan or Mini Plan, the operation and data connect set for Flow Bots will result in errors, so please be cautious. ・Paid plans such as Team Plan or Success Plan can be tried for free for two weeks. The apps restricted can be used during the free trial period.
By integrating Microsoft Teams and Google Workspace, you can expect improved work efficiency. You will be able to share information more smoothly without the hassle of manual data migration and management between tools!
In this article, we introduced a method that can be easily set up without programming knowledge. Especially with Yoom, you can start automation immediately without any specialized skills.
If you feel like "I want to work more easily" or "I want to reduce hassle and focus on my core tasks," please register for Yoom for free and experience convenient data integration!
With Yoom, you can easily build the kind of collaboration described here without programming knowledge.
I have gained approximately three years of experience in the financial sector since graduating. Due to the nature of the industry, there were many manual tasks, and I often thought that automating them would allow us to focus on other work. It was during this time that I discovered Yoom. As I write blogs, I am continually impressed by the convenience of Yoom. I strive to maintain a clear and understandable structure.
.avif)
