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In this article, we will introduce how to use the no-code tool Yoom to automatically add information to a Notion database when a new employee is registered in Google Workspace.
This makes it easier to centrally manage employee information and is expected to prevent discrepancies in employee information!
It is especially recommended for HR personnel who utilize Google's tools.
In this article, we will introduce how to integrate using the no-code tool "Yoom".
No complicated settings or operations are required, and even non-engineers can easily achieve it.
You can also start immediately using the template below, so please give it a try!
■Overview
This is a flow to add employee information to a Notion database when an employee is registered in Google Workspace.
■Recommended for
1. Those who use Google Workspace for business operations
・Team members who utilize Google tools to advance their work
・Project managers who use Google tools for progress and task management
2. Those who handle Notion databases in their work
・Data managers who manage employee information in Notion databases
■Benefits of using this template
When managing employee information using Google Workspace and Notion, there may be cases where synchronization is not achieved due to missing employee additions.
Therefore, you might want to automatically synchronize when an employee is added to either tool.
This template allows for automatic addition to Notion when an employee is added in Google Workspace, eliminating the need for manual addition and enabling efficient management operations.
Additionally, by integrating with communication tools, you can notify specific members of added employee information, allowing for speedy information sharing.
■Notes
・Please integrate both Google Workspace and Notion with Yoom.
・Google Workspace is an app available only with the Team Plan and Success Plan. For Free Plan and Mini Plan users, the operations and data connections set in the flow bot will result in errors, so please be cautious.
・Paid plans such as Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use apps that are usually restricted.
[About Yoom]
Now, let's use a template to create a flow together where "when an employee is registered in Google Workspace, their information is also added to a Notion database"!
First, if you don't have a Yoom account, please issue one from the Yoom account issuance page. You can start right away!
Also, please check Getting Started with Yoom for basic operations.
(1) After logging into Yoom, select "My Apps" from the left column and choose "+ Add".
(2) From the new connection list in My Apps, click on Google Workspace.
(3) Click "Sign in with Google" on the screen below.
(4) Select your account and log in with your existing account.
(5) Next, integrate Notion. Click on Notion from the new connection list in Yoom, just like in step (1).
(6) From the access request image, click "Select a Page".
(7) Check the pages you want to allow access to and click "Allow Access".
If Google Workspace and Notion are added to My Apps, the integration is complete!
Next, let's set up triggers using the template.
(1) We will use the template introduced earlier. Click "Try it" on the banner below.
Click on the app trigger "When a user is registered".
(2) From the screen to select the Google Workspace integration account and action, verify that there are no errors in the account information linked with Google Workspace, keep the trigger action as "When a user is registered", and click "Next".
(3) From the app trigger API connection settings, click "Test", and if no error occurs, click "Next".
(4) Similarly to (3), click "Test", and if no error occurs, click "Save".
(5)Next, click on the second button, "Search for users."
(6)Verify the account information you want to link and leave the action as "Search User".
Let's set up the system to search for users registered in Google Workspace.
Specify an email address in "Search Item" and select the "Keyword" value from the output.
(7)Once you've set it up, click "Test" and if no errors occur, click "Save."
(1) Next, operate the database in conjunction with Notion.
Click "Operate the database".
(2) From the Notion database integration screen, verify the account information linked with Notion, and keep the action as "Add Record".
Select the database ID from the options.
Once the input is complete, click "Next".
(3) From the detailed settings of database operations, select the values of the records to be added from the output.
Once the selection is complete, click "Save" at the bottom.
(4)Finally, click "Turn on the trigger".
This completes the flowbot "Add employee information to Notion's database when an employee is registered in Google Workspace". Well done!
In addition to the flow introduced this time, you can achieve various business automations by using the APIs of Google Workspace and Notion.
All can be used with simple settings, so if you find something interesting, please give it a try!
By automatically creating folders, you can save the effort and time required for manual work and facilitate smooth business progress.
Since an information email is automatically sent as soon as a new employee registers, this reduces the time that HR staff has to manually send emails to each employee.
■Overview
This is a flow that notifies employees of their onboarding information via Gmail when they are registered in Google Workspace.
■Recommended for
1. Companies that have adopted Google Workspace as their groupware
・Back-office personnel who want to achieve smooth information sharing when employees join the company
2. People who frequently use Gmail in their daily routine
・Those who want to automate the sending of standardized emails to improve work efficiency
・Recruiters at companies who want to automate the onboarding process by integrating Gmail with Google Workspace
■Benefits of using this template
By implementing the automation flow of "notifying employees of their onboarding information via Gmail when they are registered in Google Workspace," companies can enjoy numerous benefits.
Firstly, it streamlines business processes. Since emails are automatically sent upon the registration of new employees, it reduces the manual effort required by HR personnel to send emails individually.
This allows the HR department to focus on other important tasks.
Additionally, automating email notifications prevents any oversight in communication. As information is reliably conveyed to all employees, they can start smoothly from their first day.
■Notes
・Please integrate Yoom with both Google Workspace and Gmail.
・Google Workspace is an app available only with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations and data connections of the flow bot you have set will result in errors, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a two-week free trial. During the free trial, you can use apps that are subject to restrictions.
■Overview
This is a flow to notify employees of onboarding information via Outlook when they are registered in Google Workspace.
■Recommended for
1. Companies that have implemented Google Workspace as an internal tool
・Back office personnel looking to streamline administrative tasks
2. People who frequently use Outlook in their daily activities
・Those who want to improve work efficiency by eliminating the task of sending routine emails
■Benefits of using this template
Using this template provides several benefits.
Firstly, it enhances work efficiency. Since the onboarding email is automatically sent upon registering a new employee, it reduces the HR personnel's effort to manually send emails to each individual.
As a result, the HR department can focus on other important tasks.
Additionally, automation prevents notification omissions, which is a significant advantage.
Ensuring that all employees receive the information allows for a smooth start to work from the first day of employment.
■Notes
・Please integrate both Google Workspace and Outlook with Yoom.
・Microsoft365 (formerly Office365) has plans for home use and general corporate use (Microsoft365 Business). If you are not subscribed to the general corporate plan, authentication may fail.
・Google Workspace is an app available only with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations and data connections of the flow bot you set up will result in errors, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use apps that are subject to restrictions.
Members are automatically added to a Google Workspace group from the submitted content, eliminating the need for manual member addition.
Add employees to Google Workspace based on the information entered in the form and notify the information in the communication tool.
■Overview
The workflow "Add employees to Google Workspace from Google Form responses" is a business workflow that smoothly automates the registration process for new employees.
With Yoom, you can easily achieve this flow without the need for programming, as it allows for integration between apps.
■Recommended for
■Benefits of using this template
You can automatically add new employees to Google Workspace by utilizing the employee information collected through Google Forms.
This reduces the manual input work for the person in charge and prevents errors, thereby improving the efficiency of administrative tasks. It is a convenient workflow for HR personnel and team leaders to perform daily registration tasks easily and reliably. Consistent procedures also ensure smooth transitions to new administrators.
■Overview
The workflow "Add employees to Google Workspace from form responses and notify Microsoft Teams" is a business workflow that automates the registration process for new employees. Based on the information entered in the form, employees are added to Google Workspace, and that information is notified to Microsoft Teams.
This reduces the effort of manual data entry and notification tasks, enabling quick and accurate employee management.
■Recommended for
■Benefits of using this template
Since employees are added to Google Workspace from form responses and automatically notified to Microsoft Teams, it eliminates the hassle of manual input and streamlines the registration process.
Notifying Microsoft Teams ensures smooth information transmission to the entire team, enhancing business productivity.
Automation prevents human errors in employee registration tasks and allows for consistent employee management, improving the accuracy of information.
■Overview
The workflow "Add employees to Google Workspace from form responses and notify on Slack" streamlines the hiring process.
At Yoom, you can easily achieve this flow without programming, as it allows integration between apps.
■Recommended for
■Benefits of using this template
When new employee information is submitted via the form, it is automatically registered in Google Workspace and the team is notified on Slack.
This prevents manual registration tasks and notification omissions, enabling smooth onboarding.
This is a flow bot that triggers upon registration or update in a Notion database and sends a notification to a communication tool.
■Overview
This is a workflow that notifies Google Chat when new information is added to any Notion database.
The trigger is activated by registration or update in the Notion database, allowing you to create advanced flows that branch routes for registration and updates using creation and update dates.
■Notes
・Please integrate Notion and Google Chat with Yoom.
・Integration with Google Chat is only possible with Google Workspace. For details, please refer to here.
◼️Overview
This is a flow that notifies Teams when information is added to any Notion database.
◼️Notes
・It is necessary to set up account information for integration in the operation of each app.
・Please perform the following processing on the above text.
・Use tags to add line breaks at appropriate places.
・Use tags for the headings.
・Insert two tags between sentences.
・Microsoft365 (formerly Office365) has plans for home use and general corporate use (Microsoft365 Business), and if you are not subscribed to the general corporate plan, authentication may fail.
Using AI should improve the accuracy of summaries and make it easier to check the information you need.
■Overview
The workflow of "Organizing and summarizing meeting minutes created in Notion with Gemini and updating them" is an automated process that streamlines the creation and sharing of meeting minutes after meetings.
Gemini efficiently organizes and summarizes the detailed meeting content recorded in Notion, allowing for automatic updates with the latest information.
■Recommended for
■Benefits of using this template
It eliminates the need for manual organization and summarization tasks in Notion, reducing work time.
With the automatic updating of meeting minutes in Notion, it is possible to share the latest minutes with the entire team at all times.
It contributes to the efficiency of tasks related to creating meeting minutes, allowing you to focus on other important tasks.
■Overview
The flow of "Organizing, summarizing, and updating meeting minutes created in Notion with ChatGPT" is a business workflow that streamlines the creation and management of meeting minutes.
It reduces the burden of creating minutes and enables efficient information sharing.
■Recommended for those who
■Benefits of using this template
By automating the organization and summarization of meeting minutes, you can reduce the time spent on manual tasks.
Since the updating of minutes is completed within Notion, information is no longer dispersed, making it easy to verify.
Additionally, ChatGPT's summarization prevents the omission of important points and allows for efficient organization of the content of the minutes.
■Overview
The flow of "Organizing, summarizing, and updating meeting minutes created in Notion using AI" is a business workflow that streamlines the management of meeting minutes after meetings.
The AI function of Yoom automatically organizes and summarizes the meeting minutes entered in Notion and updates them to the latest state.
This allows you to maintain high-quality meeting minutes without hassle and facilitates smooth information sharing across the team.
■Recommended for
■Benefits of using this template
This flow automates the organization and summarization of meeting minutes, contributing to a reduction in work hours.
By utilizing AI, the accuracy of summaries is improved, making it easier to confirm important information.
Additionally, integration with Notion allows the team to always share the latest meeting minutes.
It is expected that the integration of the app will allow for easy access to related information.
By integrating Google Workspace with Notion, you can centralize employee information. For example, by synchronizing data from Google Sheets or Google Drive with Notion, you can automate updates and consolidate information scattered across different tools into one place, making it easier to check and modify, which is expected to improve work efficiency.
The integration of Google Workspace and Notion allows you to automate tasks related to recruitment and employee management. For instance, when a new employee is registered, you can automatically add them from Google Forms to a task in Notion, reducing manual input work and enabling smoother operations.
With the integration of Google Workspace and Notion, not only can you manage employee information collectively, but you can also improve work efficiency.
With Yoom, you can easily set it up without programming knowledge, so anyone can start right away. Use this article as a reference, and from the form below, implement it for free for two weeks to help improve work efficiency!
