How to add employee information to a Notion database when an employee is registered in Google Workspace

Click on the app trigger "When a user is registered".

‍

‍

(2) From the screen to select the Google Workspace integration account and action, verify that there are no errors in the account information linked with Google Workspace, keep the trigger action as "When a user is registered", and click "Next".

‍

(3) From the app trigger API connection settings, click "Test", and if no error occurs, click "Next".

‍

‍

(4) Similarly to (3), click "Test", and if no error occurs, click "Save".

‍

(5)Next, click on the second button, "Search for users."

‍

(6)Verify the account information you want to link and leave the action as "Search  User".
Let's set up the system to search for users registered in Google Workspace.

Specify an email address in "Search Item" and select the "Keyword" value from the output.

‍

(7)Once you've set it up, click "Test" and if no errors occur, click "Save."

Step 3: Operate the Database

(1) Next, operate the database in conjunction with Notion.
Click "Operate the database".

‍

(2) From the Notion database integration screen, verify the account information linked with Notion, and keep the action as "Add Record".
Select the database ID from the options.

‍

Once the input is complete, click "Next".
(3) From the detailed settings of database operations, select the values of the records to be added from the output.

‍

‍

Once the selection is complete, click "Save" at the bottom.
(4)Finally, click "Turn on the trigger".

‍

‍

This completes the flowbot "Add employee information to Notion's database when an employee is registered in Google Workspace". Well done!

Other Automation Examples Using Google Workspace and Notion

In addition to the flow introduced this time, you can achieve various business automations by using the APIs of Google Workspace and Notion.
All can be used with simple settings, so if you find something interesting, please give it a try!

Automation Examples Using Google Workspace

Create a folder for each employee when an employee is registered in Google Workspace

By automatically creating folders, you can save the effort and time required for manual work and facilitate smooth business progress.

Notify employees of their joining information when they register with Google Workspace

Since an information email is automatically sent as soon as a new employee registers, this reduces the time that HR staff has to manually send emails to each employee.

Add Members to Google Workspace Group from Submitted Content

Members are automatically added to a Google Workspace group from the submitted content, eliminating the need for manual member addition.

Add employees to Google Workspace based on form responses and notify them

Add employees to Google Workspace based on the information entered in the form and notify the information in the communication tool.

Automation Example Using Notion

Notify When Information is Added to Any Notion Database

This is a flow bot that triggers upon registration or update in a Notion database and sends a notification to a communication tool.

Use AI to organize, summarize, and update minutes created with Notion

Using AI should improve the accuracy of summaries and make it easier to check the information you need.

Create a folder when a page is created in Notion

It is expected that the integration of the app will allow for easy access to related information.

Benefits of Integrating Google Workspace with Notion

Benefit 1: Centralized Management of Employee Information!

By integrating Google Workspace with Notion, you can centralize employee information. For example, by synchronizing data from Google Sheets or Google Drive with Notion, you can automate updates and consolidate information scattered across different tools into one place, making it easier to check and modify, which is expected to improve work efficiency.

Benefit 2: Smooth Operations through Automation!

The integration of Google Workspace and Notion allows you to automate tasks related to recruitment and employee management. For instance, when a new employee is registered, you can automatically add them from Google Forms to a task in Notion, reducing manual input work and enabling smoother operations.

Conclusion

With the integration of Google Workspace and Notion, not only can you manage employee information collectively, but you can also improve work efficiency.

With Yoom, you can easily set it up without programming knowledge, so anyone can start right away. Use this article as a reference, and from the form below, implement it for free for two weeks to help improve work efficiency!

Free Registration for Yoom