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"It's a bit tedious to manually transfer the responses from Google Forms..."
"I forgot to share the form responses!"
Have you ever had such experiences?
Actually, you can automate this task!
For example, you can automatically register data collected from Google Forms into Apollo or send notifications to Slack.
By implementing such automation, you can save the hassle of manual work and prevent human errors.
Moreover, sharing within the team becomes smoother, reducing the chances of missing confirmations!
In this article, we will introduce how to automatically send data by integrating Google Forms with other tools as a trigger!
It's easy to implement without programming, so the barrier is not high.
Yoom offers templates for automating workflows using Google Forms! If you want to try it right away, click the banner below to start!
There are several ways to automatically send and forward data using Google Forms. We've picked out a few methods for you to check out!
Simply click on "Try it out" for the automation example you're interested in, and register an account to immediately experience automatic updates with Google Forms. Registration takes just 30 seconds, so feel free to give it a try!
This flow starts with an input form app like Google Forms and writes/transfers information to CRM services like Apollo.
You can automate everything from collecting customer information to registration, reducing the hassle of routine data entry!
This is a flow that automatically sends notifications to chat tools like Slack, starting from Google Forms.
It's convenient because the information collected in Google Forms can be immediately checked by the entire team!
This is a flow that automatically sends and forwards information using email tools like Gmail, starting from a Google Form.
It is useful when you want to automatically share inquiry details with stakeholders or notify specific recipients!
Now, let's create a flow to automatically send and forward Google Form data!
This time, we'll proceed with the setup using Yoom, a no-code platform!
If you don't have a Yoom account yet, please create one from the registration form here.
[What is Yoom]
This time, we will create a flowbot to create a contact in Apollo when a response is submitted in Google Forms!
The creation process is broadly divided into the following steps.
First, log in to your Yoom account.
If you haven't used Yoom before, please check out Getting Started with Yoom.
1. Click on My Apps and then click on Add.
2. You can search by app name in the input field.
Let's register Google Forms with My Apps!
Enter "Google Forms" in the input field, and when the Google Forms icon appears, click on the icon.
1. The following screen will appear, please click on "Sign in with Google".
2. Select the account to connect with Yoom.
3. The following screen will appear.
If there is no issue with the account to be connected, click "Continue".
4. A confirmation screen like the one below will appear.
Click "Continue" to complete the registration of Google Forms with My Apps.
Search for Apollo in the same way and click on the icon.
1. The following screen will be displayed.
Enter any name for the Account Name.
The Access Token can be created and checked here.
For more details on Apollo's API key, please check this article.
When the registration with My Apps is successful, the following screen will be displayed.
Check if the icons for Google Forms and Apollo are displayed on the My Apps screen.
Click "Try it out" from the link below.
If the following message appears, the template copy was successful.
The copied template will be stored in My Projects.
First, click the icon at the top that says "When a response is submitted to the form".
Set up the account information to integrate with Apollo.
Select the trigger action "When a form response is submitted". Once the setup is complete, click "Next".
For this test, we are using the following form.
Once the setup is complete, click "Test".
If the test is successful, the information obtained from Google Forms will be displayed as retrieved value as shown below.
If you are interested in the details of the retrieved value, please check the following link.
About the Retrieved value
Also, for how to add retrieved values, please refer to this.
After the test is complete, don't forget to click "Save"!
Finally, click the "Create Contact" icon.
Set up the linked account.
Select the action "Create Contact".
Once the setup is complete, click "Next".
Let's set up each item.
When you click the input field, the retrieved value from Google Forms will be displayed as shown below, so please use it when entering!
Once the setup is complete, test to ensure it works properly.
If there are no issues, save and you are done!
Congratulations! All settings are now complete.
Once the setup is complete, the following screen will be displayed.
Click "Turn on Trigger" to activate the flow bot.
This is how you create a contact in Apollo when a response is submitted to Google Forms!
Based on the information submitted via the form, you can register tasks or automatically share attached documents with relevant parties.
You can also upload files to a specified storage location!
By automating the transfer of data collected from Google Forms to other systems, transcription errors can be eliminated, allowing for accurate data registration.
In particular, automating the registration of contact information into Apollo will enable speedy transcription.
<span class="mark-yellow">Manual data transcription can be burdensome and time-consuming, but such burdens can be alleviated.</span>
Additionally, you can automatically notify the contents answered in Google Forms via email, which can be expected to improve the overall performance of the team.
If you are interested in automation using Yoom, please create a free account from here.
It can be easily registered in about 30 seconds, so it can be set up during work!
Set up an environment where you can be freed from transcription work and focus on other tasks!
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