How to integrate Zoom with Microsoft Teams to notify Microsoft Teams of Zoom meeting information daily

When you receive a lot of emails every day, it can be quite a hassle to save files to Dropbox each time.
Moreover, many people might have experienced the struggle of missing a file save or saving a file in the wrong folder, making it difficult to find later.

In this article, we will introduce a method to automatically save files received in Gmail to Dropbox!

By using no-code tools, you can easily set up automation between Gmail and Dropbox.
You can start using it right away, so be sure to give it a try!

Recommended for

Those who want to automatically upload files attached to Gmail to Dropbox
Those who want to integrate Gmail and Dropbox to facilitate smooth file sharing within the team
Those who want to prevent the loss of attachments and ensure proper document storage

For those who want to try it immediately

In this article, we will introduce the integration method using the no-code tool "Yoom".

No complicated settings or operations are required, and even non-engineers can easily achieve it.

You can start right away using the template below, so please give it a try!

In workplaces with many Zoom meetings, does it often take time to share information and prepare, leading to decreased work efficiency?
To address this, there is a method to integrate Zoom with Microsoft Teams and notify Microsoft Teams of daily Zoom meeting information.
This integration allows meeting information to be automatically delivered to Microsoft Teams, enabling team members to access information in one place. By reducing confirmation errors before meetings and facilitating smoother preparation and communication, team communication and productivity are expected to improve.
This article introduces the specific benefits and integration methods of this integration.

Recommended for

・Managers and leaders who have many meetings and are busy managing schedules

・People collaborating with members in different time zones in international teams

・Teams working remotely or in a hybrid work environment

Benefits and Examples of Integrating Zoom and Microsoft Teams

Benefit 1: Speeding Up Information Sharing

By integrating Zoom with Microsoft Teams, meeting information notifications are automated, allowing members to quickly access the necessary information. Previously, there was a need to manually copy and paste meeting links and agendas into Microsoft Teams, but with this integration, notifications are automated with a single setup. For example, the hassle of sending links to all participants before a morning meeting is eliminated, making it easier to prepare. Especially in workplaces where meetings are frequently held, reducing the hassle of notifications is expected to improve work efficiency. Additionally, reducing information sharing errors and delays will make the overall progress of projects smoother.

Benefit 2: Centralized Information Management

By integrating Zoom meeting information into Microsoft Teams, meeting data and links are managed in one place, making it easier to find the necessary information quickly. When using multiple apps and messaging tools in daily work, information dispersion becomes an issue, but centralized management in Microsoft Teams makes it easier to utilize the search function.
For example, when past meeting materials or minutes are needed, simply entering "Zoom meeting" or "date" in the Microsoft Teams search function will easily retrieve the necessary information.
With meeting-related information not being dispersed, team productivity is expected to improve.

Benefit 3: Building a Smooth Remote Work Environment

As remote work increases, ensuring smooth communication means is important. With Zoom meeting information being notified to Teams, remote workers can quickly receive consistent information, maintaining a work environment equivalent to the office. For example, even in overseas teams with time differences, they can grasp meeting links and agendas in a timely manner, allowing for speedy meeting participation and preparation. This enables smooth team collaboration regardless of distance, further enhancing the remote work environment.

[What is Yoom]

How to Create a Zoom and Microsoft Teams Integration Flow

Now, let's create a flow together using a template to "notify Microsoft Teams of Zoom meeting information daily"!

The template used this time can be copied by clicking "Try it" on the banner below.

Before Getting Started

If you do not have a Yoom account, please create one from the "Yoom Account Creation Page" below.
For basic operations of Yoom, please check "Getting Started with Yoom".

Yoom Account Creation Page

Getting Started with Yoom

Now, let's get started together!

Step 1: Integrate Zoom and Microsoft Teams with My Apps

(1) After logging into Yoom, select "My Apps" from the left column and click "＋New Connection".

(2) From the list of new connections in My Apps, click on Zoom.
(3) On the "New Zoom (OAuth) Registration" screen, enter the Client ID and Client secret, then click "Add".
For instructions on obtaining the Client ID and Client secret, please refer to the following site.

How to Register My Apps for Zoom (OAuth) and Zoom Phone

(4) Next, integrate Microsoft Teams. Similarly, click on Microsoft Teams from the list of new connections in Yoom.
※Microsoft365 (formerly Office365) has both personal and business plans (Microsoft365 Business). If you are not subscribed to a business plan, authentication may fail.
(5) From the Microsoft Teams sign-in screen, enter your account and log in.

Once the integration is complete, Zoom and Microsoft Teams will be registered in Yoom's My Apps.

This completes the My Apps registration.
Next, let's set up triggers using templates!

Step 2: Set Notification Time

(1) We will use the template introduced earlier. Click "Try it" on the banner below.

Click on "At 9 AM every day" in the app trigger.

(2) From the "Specify Execution Time" screen, specify the date and time for notification from the schedule settings.
In this case, it is set to send notifications at 9 AM from Monday to Friday.

Once the settings are complete, click "Save" at the bottom.

Step 3: Integrate with Zoom to Retrieve Meeting List

(1) Next, integrate with Zoom to retrieve the meeting list.
Click on "Retrieve Meeting List".

(2) From the Zoom "Select Integration Account and Action" screen, check for any errors in the account information linked with Zoom (OAuth), keep the action as "Retrieve Meeting List", and click "Next".

(3) From the "API Connection Settings" screen, enter the email address of the Zoom account.
Enter or select the start and end dates for retrieval.
The red frame in the image is set to retrieve from the beginning of the month.

Step 4: Integrate with Microsoft Teams to Set Up Messages

(1) Next, integrate with Microsoft Teams to set up sending messages to a channel.
Click on "Send Message to Channel".

(2) From the Microsoft Teams "Select Integration Account and Action" screen, check for any errors in the account information linked with Microsoft Teams, keep the action as "Send Message to Channel", and click "Next".

(3) From the "API Connection Settings" screen, select the team ID and channel ID from the options.
The content entered in the message will be the content notified to Microsoft Teams.

The following items are not mandatory. Please enter information where necessary.
Once the input is complete, click "Test", and if no errors occur, click "Save" at the bottom.

(4) Finally, click "Turn ON Trigger".

This completes the flow bot for "Notify Microsoft Teams of Zoom meeting information every day".

Other Automation Examples Using Zoom and Microsoft Teams

At Yoom, we have many other examples of automation using Zoom and Microsoft Teams, so let me introduce a few.

1. Transcribe and summarize meeting minutes when a Zoom meeting ends, and notify Microsoft Teams

After the meeting ends, it automatically transcribes and summarizes the content, then notifies Microsoft Teams. This is expected to save manual work time. It is recommended for those who frequently hold online meetings using Zoom.

2. Notify Microsoft Teams with the recording URL after a Zoom meeting ends

By utilizing this flow, you can prevent the omission of sharing the recording URL with the entire team. This allows members who could not attend the meeting to smoothly share information. You can freely arrange the notification destination and message.

3. Create a Zoom meeting at the specified date and time, and notify Microsoft Teams with the meeting information

By utilizing this flow, you can eliminate the manual effort of creating meetings and prevent missing or failing to communicate meeting details. It is especially recommended for those who frequently create Zoom meetings or have many regular meetings.

For those who want to check templates using Zoom and Microsoft Teams, please visit the following site.

List of Flowbot Templates Using Zoom

List of Flowbot Templates Using Microsoft Teams

Summary

The integration of Zoom and Microsoft Teams seems to help improve team communication by enabling centralized management of meeting information and rapid information sharing. Automated notifications reduce the effort required for meeting preparation, improve attendance rates and participation quality, and for teams using remote work or multiple tools, links and agendas are consolidated in Microsoft Teams, reducing oversights and confusion. Additionally, being able to check necessary information in one place before meetings is expected to allow the entire team to efficiently advance projects with a shared understanding. The integration of Zoom and Microsoft Teams can be considered a means to enhance business productivity.