How to integrate Jira Software with Discord to automatically notify when an issue is added to Jira Software

When you receive a lot of emails every day, it can be quite a hassle to save files to Dropbox each time.
Moreover, many people might have experienced the struggle of missing a file save or saving a file in the wrong folder, making it difficult to find later.

In this article, we will introduce a method to automatically save files received in Gmail to Dropbox!

By using no-code tools, you can easily set up automation between Gmail and Dropbox.
You can start using it right away, so be sure to give it a try!

Recommended for

Those who want to automatically upload files attached to Gmail to Dropbox
Those who want to integrate Gmail and Dropbox to facilitate smooth file sharing within the team
Those who want to prevent the loss of attachments and ensure proper document storage

For those who want to try it immediately

In this article, we will introduce the integration method using the no-code tool "Yoom".

No complicated settings or operations are required, and even non-engineers can easily achieve it.

You can start right away using the template below, so please give it a try!

<span class="mark-yellow">Would you like to integrate Jira Software with Discord to quickly grasp tasks?</span>
Managing and assigning tasks is crucial when working in a team. Task management tools like Jira Software are indispensable for progressing work swiftly and smoothly.
This time, let's integrate Jira Software with Discord to introduce automation into your task management flow!
You can also expect to strengthen team collaboration. Please take a look!

Recommended for

・Teams using both Jira Software and Discord
・Leaders who want to facilitate project management using Jira Software
・Those who want to quickly grasp issues added to Jira Software
・Teams that frequently communicate about Jira Software issues on Discord

Benefits and Examples of Integrating Jira Software with Discord

Benefit 1: Speeding up Task Engagement

With this integration, the speed at which you engage with tasks may increase.
For example, have you ever wasted time because you didn't notice an issue added to Jira Software? By implementing this app integration, notifications will automatically be sent to Discord when an issue is added to Jira Software, making it easier to notice new issues.
This could be a beneficial automation to smoothly manage projects in Jira Software.

Benefit 2: Enhancing Communication

Notifications will be sent to Discord when issues are added, allowing you to start working without checking Jira Software. This can save the hassle of switching between different tools and potentially shorten time.
Additionally, by creating threads for messages received on Discord, you can have detailed discussions about the added issues.
For instance, members mentioned in the issue details can confirm with each other in the thread, or if stuck on a task, they can create a thread and mention others for consultation, which is expected to enhance communication.

Benefit 3: Simplifying Notification Tasks

By adopting this integration, you may be able to reduce the movement between tools and notification tasks.
For example, normally, after adding an issue to Jira Software, you would need to inform members by typing it into Discord. Furthermore, members would have to move to Jira Software to understand the task details and check the issues.
With this app integration, notification tasks can be easily performed, making information sharing smoother and enabling efficient task management.

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Now, let's introduce the flow of integrating apps using Yoom.
First, register with Yoom.
Yoom offers a 2-week trial. You can actually operate it to check the usability.

[What is Yoom]

This time, we will automate "notifying Discord when an issue is created in Jira Software" using the template below.

How to Create an Integration Flow between Jira Software and Discord

The integration flow this time is broadly divided into the following processes.

・Integrate Jira Software and Discord with My Apps
・Set up Jira Software
・Configure settings to send messages to Discord
・Turn on the trigger button and verify the integration operation between Jira Software and Discord

Step 1: Integrate Jira Software and Discord with My Apps

After completing the registration with Yoom, please select "My Apps" from the menu on the left.

Next, click the new connection button at the top right.

Integration between Jira Software and Yoom

1. Search

Search for Jira Software and click the Jira Software icon.

2. Set Account Name and Obtain Access Token

Set the required fields.

For more details, please check the How to Register My Apps for Jira Software.

3. Click Add

Once the two required fields are set, press the add button at the bottom right.
If the above display appears, the integration is complete.

Integration between Discord and Yoom

1. Search

Search for Discord and select the Discord icon.

2. Enter Required Fields

Discord Developer Portal to obtain the Bot Token and enter it in the access token.
For more details, please check the page on Discord My Apps Integration.

3. Click Add

Once the two required fields are set, press the add button at the bottom right.
If the above display appears, the integration is complete.

Step 2: Copy the Template

Next, please copy the template to be used this time.

1. Click "View Details" on the top banner
2. Click "Try this template" at the bottom of the transitioned screen
3. If you haven't registered with Yoom yet, please register‍

※ If you have already completed registration, the login screen will be displayed, so please log in.

When the Flowbot template is copied to "My Projects", the above display will appear.

You will transition to a page like the image, so let's proceed with detailed settings.

Step 3: Jira Software Launch Settings

1. Open My Projects

Open "My Projects" from the menu on the left side of the screen.‍

2. Open the copied template
‍Click "【Copy】Notify Discord when an issue is created in Jira Software".‍

3. Select App Trigger

Click "When an issue is created" on the Jira Software icon.
The title and other settings are complete, so press Next.‍

4. Set Trigger Launch Interval

You will transition to the page in the image. Enter the required fields.
First, set the trigger launch interval.

You can set the launch interval from the dropdown as shown in the image.

The trigger can be set to launch at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
Please note that the shortest launch interval varies depending on the plan.

5. Set Subdomain

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Next, enter the subdomain.

Enter according to the red frame supplement.

6. Set Project Key

Set the project key.

By clicking the box, a list of created projects will be displayed.
Select and enter the project you want to notify to Discord from this list.

7. Run Test

Once the settings are complete, press the test button.

If "Test Successful" is displayed in blue, the setup is complete. Please press save.

Step 4: Set Up Notification to Discord

1. Connect with App

Select "Send Message" on the Discord icon. Press Next.‍

2. Enter Channel ID

Set the Discord channel where you want to send Jira Software issue data.
Enter according to the supplement at the bottom of the box.‍

3. Confirm Message

Next, set the content of the message you want to notify to Discord. Click the box.

Select the item in the red frame.

The data from Jira Software that was test sent earlier will be displayed in a list.
Click to insert the data you want to notify to Discord.

Once the data is inserted, it will look like the image.

If there are other data you want to insert, add them as well.

4. Arrange Layout

Rearrange the order and use symbols to arrange it into your preferred layout.
This will make the message sent to Discord easier to read.‍

5. Run Test

Once the message settings are complete, press the test button at the bottom.
If "Test Successful" is displayed in blue, the setup is complete. Please press save.

6. Turn Trigger ON

When the creation of the Flowbot is complete, the above display will appear. The trigger is initially set to OFF, so turn it ON.

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Flowbot template used this time
Notify Discord when an issue is created in Jira Software

Other Examples of Automation Using Jira Software

There are many other examples of automation using Jira Software in Yoom, so here are a few to introduce.

1. Notify Microsoft Teams when an issue is registered in Jira Software

It is also possible to notify Microsoft Teams of the addition of an issue. Integrate with your familiar communication tools.

2. When an issue is created in Jira Software, add the issue to the Backlog

How about integrating with Backlog? This is recommended when the main development is done in Jira Software and bug management is handled in Backlog.

3. When an issue is created in Jira Software, add the data to Notion

If you are storing issues in another tool and adding detailed data, how about integrating with Notion?

Summary

By leveraging automation with Jira Software and Discord, team communication might be enhanced. Additionally, the speed at which issues added to Jira Software are understood could increase, potentially leading to quicker task initiation.
Team projects should proceed smoothly. Why not take this opportunity to implement automation with Yoom?