Automatically Write and Transcribe Microsoft Teams Data into Chat Tools
Messages posted on Microsoft Teams can be automatically notified to Telegram or Slack, helping to prevent missed confirmations and delayed responses.
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"In the course of interactions, cases that come up tend to be postponed when it comes to creating folders..."
Are you tired of manually creating folders in Dropbox by picking up project names or keywords from daily messages exchanged on Microsoft Teams?
This time, we will introduce a flow that automatically creates folders in Dropbox based on the content posted on Microsoft Teams.
You can find the necessary information immediately when needed without spending time on file management.
Let's utilize this automation to reduce working hours!
Yoom offers templates for automating workflows using Microsoft Teams! If you want to try it right away, click the banner below to get started!
There are various methods to automatically write and transfer data from Microsoft Teams. We have picked out a few methods for you to check out!
By clicking "Try it out" on the automation example you're interested in and registering an account, you can immediately experience automatic updates for Microsoft Teams. Registration takes only 30 seconds, so feel free to give it a try!
This flow automatically detects content from messages posted in Microsoft Teams and creates folders in storage services like Dropbox and Box. It eliminates manual effort and is expected to improve overall business efficiency!
Messages posted on Microsoft Teams can be automatically notified to Telegram or Slack, helping to prevent missed confirmations and delayed responses.
Integrate Microsoft Teams messages with email applications such as Gmail and Outlook. This flow is recommended for those who are busy and do not have time to constantly check Microsoft Teams.
Let's get started by creating a flow that automatically writes and transfers data from Microsoft Teams!
We will proceed with the setup using Yoom, a no-code platform. If you don't have a Yoom account yet, please create one using the registration form here.
[What is Yoom]
This time, we will create a flowbot that creates a folder in Dropbox based on the content posted in Microsoft Teams!
The creation process is broadly divided into the following steps.
Here, we will integrate Yoom with each app to enable operations.
First, log in to Yoom, press My Apps in the left menu, and then press the "+ Add" button on the right.
Integrating Microsoft Teams
1. Search
Enter Microsoft Teams in the search box and click the Microsoft Teams icon.
2. Sign In
Enter your Microsoft email address or phone number and click Next.
The screen will transition to the password entry screen. Enter your password and click Sign In.
Return to the Yoom screen, and if the following display appears, the integration is complete!
〈Notes〉
There are personal and business plans (Microsoft 365 Business) for "Microsoft 365 (formerly Office 365)." If you do not have a business plan, authentication from Yoom may not work properly, so please be careful.
Integrating Dropbox
1. Search
Enter Dropbox in the search box and click the Dropbox icon.
2. Log In
The following screen will appear, so enter your email address and press "Continue."
The screen will transition, and the password entry field will be displayed, so log in.
Return to the Yoom screen, and if the following display appears, the integration is complete!
Now, let's start creating the flow!
There is a template available for easy setup, so let's copy it first.
Log in to Yoom and click "Try it" on the banner below.
1. When the screen changes, click "Try it"
2. If you haven't registered with Yoom yet, please register
* If you have already registered, the login screen will be displayed, so please enter your login information.
3. The template will be copied to your Yoom management screen as shown below, so press OK to proceed with the settings.
1. Select Trigger
This is the first memorable setting!
First, click "When a message is sent to the channel".
The screen will transition, and the content you entered in Step 1 will be reflected. If no corrections are needed for the title, click "Next" as is.
2. API Connection Settings for App Trigger
Here, you will set up the integration for messages posted in the Microsoft Teams channel that will trigger the action.
If you haven't prepared a Microsoft Teams team and channel yet, create them at this time!
Note that for the subsequent test operation, a message needs to be posted in the channel. Please post a message with temporary content.
This time, we created a Microsoft Teams channel as shown below and posted a message.
Once Microsoft Teams is ready, return to the Yoom screen and enter the following items.
Once the input is complete, let's execute "Test"!
If the test is successful, the output shown below will be displayed.
If the message posted in the Microsoft Teams channel is reflected, it's OK.
Finally, press "Save" to proceed to the next step.
1. Select Trigger
Click "Extract data from text".
2. Select Action
Here, you can select the text conversion type.
The title can be edited optionally.
The conversion type is set to "GPT-4o mini | Extract text from data within 3,500 characters (2 tasks by default. You can change it according to the number of characters and tasks.
Once selected, press "Next" to proceed.
3. Set Details
Let's set the items to be extracted from the Microsoft Teams message content!
Once the input is complete, execute "Test".
If the test is successful, the output shown below will be displayed.
If the content set for the item you want to extract can be extracted, it's OK!
Finally, press "Save" to proceed to the next step.
1. Select Trigger
Click "Create Folder".
The screen will transition, and the content you entered in Step 1 will be reflected. If no corrections are needed for the title, click "Next" as is.
2. API Connection Settings
Set up the folder to be created in Dropbox.
Click the input field, and you can select the text extracted in the previous step.
Refer to the annotation below the input field, and set it as follows this time.
Once the input is complete, let's execute "Test"!
If the test is successful, a folder should be created in Dropbox, so let's check it.
Finally, return to the Yoom screen, select "Save", and proceed to the next step.
Thank you for your hard work! All settings are now complete.
Once the settings are complete, the following menu will be displayed, so turn on the trigger.
All settings are now complete, so let's check the operation!
You can create folders based on posts to Microsoft Teams or add events to the Microsoft Teams calendar based on Typeform responses.
Additionally, you can make regular notifications at the end of each month, allowing for smooth team collaboration.
This flow extracts necessary information from content posted on Microsoft Teams and automatically creates a folder in Dropbox.
It significantly reduces the "manual information organization" that occurs in daily work, contributing greatly to shortening work time and preventing transcription errors.
Especially in situations where information is shared among multiple people, the accumulation and organization of information becomes smoother, likely leading to increased productivity for the entire team.
For those who want to eliminate the "little hassles" of work, please consider adopting this opportunity.
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