How to link Notion with Dropbox to create a folder in Dropbox whenever a page is created in a database in Notion

Recommended for

Administrators who want to quickly share information within the team
Those who want to streamline project management and document organization
Those who want to centralize data using Notion and Dropbox
Those who want to automate manual backups and management
Businesses that want to efficiently manage multiple client data

Benefits and Use Cases of Integrating Notion and Dropbox

1. Easy Automatic Document Organization and Sharing

When a new page is created in Notion, a corresponding folder is automatically generated in Dropbox, making document management more efficient.

For example, by automatically creating folders for each project, you can centralize the storage location of materials, eliminating the need for manual file organization and sharing, significantly reducing work time.
Additionally, if the folder in Dropbox is shared with all members, it can be accessed immediately, preventing information transmission errors and duplicate management of materials, reducing misunderstandings and communication errors within the team.
This centralizes document management and facilitates smooth information sharing, ensuring smooth project progress.

2. Efficient Storage and Improved Accessibility of Large Data

In large-scale projects or operations with diverse clients, the burden of data management tends to increase, but integrating Notion and Dropbox allows for automatic data storage. Especially when document management is required for each customer, the content registered in Notion is automatically organized in Dropbox, making folder classification clear.

This reduces the effort of manually managing and storing vast amounts of materials, and access to necessary data is smooth. Additionally, past data can be easily referenced, improving work efficiency and ensuring reliability. As a result, staff can focus more on their core tasks, being freed from cumbersome data management.

3. Reliable Backup Management of Data

Data created in Notion is periodically synced to Dropbox, serving as an automatic backup. Especially when important contracts or customer documents are saved in Dropbox, the backup effort is reduced, and they can be quickly restored if accidentally deleted.

Moreover, highly confidential internal data and transaction information are securely stored, preparing for potential data loss and enhancing reliability. Furthermore, the time employees spent on backup tasks can be allocated to other tasks, leading to improved team efficiency and establishing a system where data can be handled with confidence.

Tried Integrating Notion and Dropbox with Yoom!

Let's integrate Notion and Dropbox without code using Yoom!
Once integrated, a folder is automatically created in Dropbox when the Notion database is updated.

[What is Yoom]

Preparation: Let's register My Apps!

Before moving on to the Flowbot settings, let's register My Apps for Notion and Dropbox.
Click "My Apps" on the left side of Yoom.

‍

‍

From the top left "＋New Connection," link the apps that are not registered yet.
When you click on the app name, you will be asked to log in, so log in with the account you usually use.

Return to the list of registered apps and confirm that Notion and Dropbox have been added, and the preparation is complete.

‍

Step 1: Set up Notion App Trigger

Now, let's move on to the Notion settings!
Since the app connection is complete, confirm that the account is reflected.

Next, set up the Notion API connection.
*API connection setup: Refers to setting up rules and methods for exchanging information between apps.

‍

The setting is to trigger when a Notion page is newly created or updated "every 5 minutes."
You can choose the trigger interval from 10, 15, 30, or 60 minutes, so change it as needed.

Press the "Test" button, and if no error appears, press save to complete the trigger setup.

Step 2: Integration with Dropbox and Action Settings

Next, proceed to the Dropbox settings.

‍

‍

As with Notion, ensure that the account is reflected and press the "Next" button.
Next, configure the Dropbox API settings.

‍

Retrieve and enter the Dropbox folder path.
The folder path is easier to obtain from the desktop app than from the browser version.

For detailed instructions on obtaining the path, please check the official website.

If there are no errors during testing, the flow should be working correctly.
Press the "Save" button to complete the setup.

Finally, return to the flow list and turn on the trigger.

‍

With this, all settings are complete.

Now, whenever a page is created or updated in Notion, a folder will automatically be created in Dropbox!

Other Examples of Automation Using Notion and Dropbox

There are many other examples of automation using Notion and Dropbox on Yoom, so let me introduce a few.
These can automatically advance your work, so please take them as a reference!

・Automatically Add Form Response Data to Dropbox and Notion

By integrating Yoom forms, you can automate the management of information such as surveys.
This flow automatically sends response data to Dropbox and adds text data to Notion.

By linking forms, you can avoid the hassle of manual data entry and prevent input errors.
By saving time, you can allocate the freed-up time to analysis and other tasks, improving work efficiency.

・Notify on LINE when Notion data is stored in Dropbox

This is a flow that allows you to receive notifications on LINE when the flow introduced this time is completed.
You can receive notifications in line with information updates, allowing you to always check the latest information while focusing on your work.

You can receive notifications on LINE, which you are familiar with, so you don't have to get used to a new app!
‍Feel free to try automating your tasks.　

・Send an email via Gmail when a file is created or updated in a Dropbox folder

This is a flow to notify via Gmail when a file is created or updated in a specific folder.
By automating notifications, you can increase the speed of information sharing.

・Create a folder in Dropbox when a contact is created in HubSpot

In this flow, a folder is automatically created in Dropbox when a contact is created in HubSpot.
By automating folder creation, you can smoothly store materials related to the contact.

Summary

By integrating Notion and Dropbox, you can centralize your data, making it easier to manage and share.

When data management becomes easier, you can focus on the work you should be concentrating on, thus improving work efficiency.
For those who manage numerous meeting documents and contracts daily, the benefits of automation can be felt.

With Yoom, you can integrate without any coding, allowing anyone to use it immediately.
You can try it for free for two weeks, so take this opportunity to consider improving work efficiency through integration.