How to create a folder in Dropbox when a page is created in a Notion database

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‍How to Integrate Notion and Dropbox to Automatically Create a Folder in Dropbox When a Page is Created in a Notion Database

‍This can be achieved by using APIs to receive notifications when a page is created in a Notion database and automatically creating a corresponding folder in Dropbox. Generally, programming knowledge is required to achieve this, but with the no-code tool Yoom, it can be easily accomplished without programming knowledge.

• Integrate Yoom with Notion and Dropbox as My Apps
• Copy the template
• Configure the flow details
• Turn on the trigger

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Step 1: Integrate Notion and Dropbox as My Apps

‍First, integrate Notion and Dropbox with Yoom. After logging into Yoom, click "+ Add" from the "My Apps" menu on the left.

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When the search window appears, enter the app name and search.‍

Integrate Notion as My App

※ Before integrating as My App, make sure to create the data page to be used in the flow.‍

Enter your Notion login information and click "Select Page".

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Proceed to the next step to display a list of pages created in Notion.

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The pages checked here will be linked with Yoom.
If you create a page to be used in the flow after integrating as My App, you will need to re-integrate and check it.

‍Click "Allowing Access" to complete the integration of Yoom and Notion as My Apps.

‍Integrate Dropbox as My App

‍After logging into your Dropbox account, allow access from Yoom.

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Click "Allow" to complete the integration as My App.
Ensure that it is added to the list of My Apps in Yoom.

Now the preparation is complete. Next, proceed to configure the flow details by clicking "Try it" on the banner below to copy the template.

You will see "Template has been copied" displayed, so click "OK".

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Step 2: Set up the Notion app trigger

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Let's start with the Notion settings.
Since the app integration is complete, make sure the account is reflected.

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If necessary, also correct the title. Next, set the trigger activation interval.

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*The trigger activation timing can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. Depending on your plan, the shortest interval for setting the trigger may vary, so be sure to check that. It is generally recommended to use the shortest activation interval for your plan.

Once you have set the activation interval, create or update a page in Notion and then click "Test".

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If the test is successful, you can obtain outputs such as the page ID as shown above.
Once confirmed, click "Save" to complete the trigger settings.

Next,click "Operate Database".

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Enter the account information you want to link.Select the database ID at the bottom of the page from "Candidates" to set it according to your operations.

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On the next screen, you'll configure Notion to retrieve one record from the table you selected that matches the specified criteria.Enter your search criteria and run a test.

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This time, specify the output "Object ID" obtained from the previous step.Once you've entered it, click "Test".If there are no problems, click "Save".

‍Step 3: Set up folder creation in Dropbox

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Next, set up folder creation in Dropbox based on the information obtained from Notion. As with Notion, verify the account information and correct the title before proceeding.
Next, configure the detailed settings for creating a folder in Dropbox.

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Obtain and enter the Dropbox folder path.‍

The folder path is easier to obtain from the desktop app than from the browser version. For detailed instructions on obtaining the path, please check the official website.

Once you have entered the path, perform a test to confirm that a new folder is created in the specified location.
If there are no issues, press the "Save" button to complete all settings.

Finally, ”Turn on the trigger".

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Now, folders will be automatically created in Dropbox based on the information from Notion.

Further Automation

‍Once you become familiar with operating Yoom, try arranging the flow to make it even more user-friendly.
You can add Dropbox information to Notion for easier access or create the same file in another app.

Refer to the following to achieve "It would be nice if it were just a little more like this".

‍Transcribe Dropbox Information to Notion

Wouldn't it be convenient to transcribe the newly created Dropbox information to a Notion page to save the hassle of searching?

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At the end of the flow set this time, it is also possible to set it to add a record to the same page in Notion.

In advance, add a Dropbox ID field to the Notion page.
By automatically adding the ID, you can access the file immediately without having to check Dropbox.

‍Create the Same File in Another App

‍If you use different apps internally and externally, it's cumbersome to run two flows separately.

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In such cases, set the same flow to create the same folder in another app.

For example, if Dropbox is mainly used internally but external clients use OneDrive, creating a page in Notion will automatically create the same folder in both Dropbox and OneDrive, facilitating smooth file sharing among stakeholders.

Other Automation Examples Using Notion and Dropbox

In addition to the flow introduced this time, you can achieve various business automations by utilizing the APIs of Notion and Dropbox.
All of them can be used with simple settings, so if you find something you're interested in, please give it a try!

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Automation Examples Linked with Notion and Dropbox

It becomes possible to create folders in Dropbox based on information registered in Notion or update Notion based on files stored in Dropbox.

Examples of Automation Using Notion

Integrate Notion Data with Various Databases

Automatically connect data within Notion to various databases such as kintone and Salesforce.

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Create documents based on Notion data

It is possible to automatically generate various documents such as quotes and invoices based on the data in Notion.

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Summarize Received Content and Post Messages to Add to Notion

By quickly reflecting summaries of received emails and post messages in Notion, the speed of data management tasks can be improved.

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Automation Example Using Dropbox

When a file is uploaded to Dropbox, read and add the file content using OCR

Automatic reading with OCR can reduce transcription and input errors, and also helps to alleviate the burden of manual work.

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Sync Files Stored in Dropbox

By saving to multiple cloud storage services simultaneously, you can prepare for potential data loss and possibly eliminate the need for manual moving or copying tasks.

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Compress images via RPA and save to Dropbox

By automating file compression with RPA, you can eliminate the manual effort and contribute to reducing work time.

‍Benefits and Specific Use Cases of Integrating Notion and Dropbox

Benefit 1: Reduce the hassle of creating folders and streamline operations

‍By integrating Notion and Dropbox, you can automatically create corresponding folders in Dropbox whenever a new page is created in Notion's database. This eliminates the need to manually create and organize folders, leading to more efficient operations.

If you manage information by project in Notion's database and store related files in Dropbox, you previously had to manually create folders every time a new project was launched. Automating this flow prevents folder creation oversights and allows for a smoother project start.

‍This can be particularly useful in standardizing tasks when multiple members are involved in the work.

‍Benefit 2: Centralize management of information and related files, making it easier to maintain data accuracy

‍Integrating Notion and Dropbox makes it easier to properly manage project and task-related information and associated files. By recording projects and tasks in Notion's database and creating corresponding folders in Dropbox, it helps ensure consistency of information.

For example, if you manage client-specific projects in Notion and store related documents and contracts in Dropbox, you will need to create folders for each client.
However, by automating this process, appropriate folders are created at the start of a project, allowing all members to save files in a designated location.
Implementing this system reduces the risk of file storage locations becoming scattered and facilitates smooth information sharing.

‍Benefit 3: Standardize business processes and reduce team workload

‍When folders are created manually, operational methods may vary by person, and rules may not be strictly followed. In such cases, integrating Notion and Dropbox allows for folder creation based on consistent rules, leading to standardized business processes.

For instance, if multiple teams within a company manage their own projects, inconsistent folder naming conventions and storage locations can make it time-consuming to find necessary files. Automation ensures folders are created under consistent rules, allowing members to manage files without confusion.
As a result, it prevents the individualization of tasks and makes it easier for new team members to smoothly proceed with their work.

‍Conclusion

‍By integrating Notion and Dropbox and automatically creating folders when pages are created, you can streamline operations and centralize information management.
Eliminating the need for manual folder creation allows for proper file storage, improving the overall work speed of the team.

With the no-code tool Yoom, you can smoothly integrate Notion and Dropbox by simply setting up a few steps using templates.
If you're looking to "reduce hassle and streamline operations" or "organize and manage information and files more easily," consider implementing this flow to experience improved work efficiency!