[No Code Required!] Tried Integrating an App to Notify Google Chat When a Garoon Workflow is Approved!

① My App Integration

First, log in to Yoom and select "My Apps" from the left menu.
After the screen transition, please click "+ New Connection".

Select the app you want to integrate, and by logging in/signing in according to the screen, the integration will be completed. Once registration is complete, an icon will be displayed in the list of My Apps.

② Copy an Existing Template

Notify Google Chat when a workflow is approved in Garoon

You can easily automate using the above template.
First, open My Projects in Yoom and click "+ New Connection".

Next, click "Create from Template Gallery".

In the search box at the top right, enter and search for the template title (Notify Google Chat when a workflow is approved in Garoon). Select "Create Template" in blue text on the right side of the displayed template.

This completes the copying of the template.

If you look closely, you might notice a red "!" displayed on the screen.
Next, proceed with setting each trigger to eliminate this error mark.

③ Setting the Trigger

First, select "When the workflow is approved", enter the necessary information, and proceed with the setup.
Please enter the account information (email address) to be linked.

Press "Next" to transition to the following screen, and set the "Subdomain" and "Application Form ID" in the red frame.
The subdomain can be obtained from within the Garoon URL. The "●●●●●●●" part of "https://●●●●●●●.cybozu.com/" is the subdomain.
Notes and explanations are provided below the input field, so you should be able to proceed without any issues by following the screen.

Above the subdomain, there is a setting section for the trigger activation interval, which can be selected from intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. *The selection of activation intervals may vary depending on the plan.

Once the setup is complete, press "Save" at the bottom of the screen.
Then, return to the initial integration flow screen and confirm that the error mark next to "When the workflow is approved" has disappeared. If the error mark has not disappeared at this point, the setup has not been completed.

Next is the setup for "Notify Google Chat". Enter the necessary information as before and proceed with the setup.
Enter the account information (email address) to be linked and press "Next".

When the screen transitions, the following screen will be displayed, so enter all the required fields.
Supplementary information about the items is provided just below the input fields, so please check it.

Once the input is complete, press "Save" at the bottom of the screen.
Then, return to the initial screen, and complete the setup by turning on the trigger setting next to "When the workflow is approved".

This completes all the settings for the "Notify Google Chat when a workflow is approved in Garoon" template. Well done!

Advanced Integration Flow between Garoon and Google Chat

So far, we have introduced the basic integration methods between Garoon and Google Chat, but it is actually possible to achieve more complex integrations and automation. For example, you can set up configurations such as "When a Google Calendar event is updated, update the Garoon calendar as well" or "When an email arrives, use AI to extract and summarize the email content and notify Google Chat." Please use this article as a reference and challenge yourself with the advanced integration!

Summary

This article introduces a method to automatically send notifications when a workflow is approved by integrating Garoon with Google Chat. Garoon is a multifunctional tool used by many companies, and its integration with Google Chat enhances information sharing and communication efficiency. This integration eliminates the need for manual notification tasks, facilitating smooth project progress, centralized data management, and faster decision-making. The key point of this article is that by using Yoom, you can easily integrate applications without any coding. Please refer to this and try integrating Garoon with Google Chat.