How to summarize the contents of meeting minutes registered in the Notion database and notify Discord

(2) Next, select a project from the workspace list at your discretion.
The copied template is stored in "My Projects" in the project list, so please check there.
(3) Once the following screen is displayed, proceed to Step 2.   

Step 2: Setting up Notion

Next, move on to the settings for Notion.
(1) Click "My Apps" on the left side of the screen.
(2) Then, click "+New Connection" displayed on the right side of the screen.

(3) Select Notion from the list of apps.
(4) Click "Select Page" on the screen requesting access.
(5) Check the pages you want to allow access to and click "Allow Access".
(6) This completes the registration of Notion in My Apps.

Step 3: Setting up Discord(v2)

(1) Select Discord(v2) from the list of apps.
(2) Follow the instructions on the new registration screen to set up the account name and access token.

(3) Click "Add" to complete the registration in My Apps.‍

Step 4: Setting up Triggers and Actions

(1) Click "App Trigger" from the flow list screen.

(2) Set the title of the app trigger.
* You can use the already set title as it is.
(3) Select "When a page in a specific database is created or updated" for the trigger action.

(4) Click "Next".
■ Set the required items in the API connection settings for the app trigger.
(5) Set the trigger activation interval to 5 minutes this time.
* The activation interval that can be set varies depending on the plan.
(6) Set the database ID at your discretion.

(7) If no error occurs in "Test", click "Save".
(8) Click "Operate Database" displayed under the app trigger.

(9) Set the title.
(10) Select "Retrieve Record (ID Search)" for the execution action.
(11) For database linkage, select the database ID from the candidates at your discretion.

(12) Click "Next".
■ Detailed settings for database operations
(13) Set the conditions for the records you want to retrieve at your discretion.

• The record ID on the left is fixed, so proceed with the existing settings.
• This time, select Object ID from the output.

(14) Click "Test" and if no error occurs, click "Save".
(15) Then click "Summarize".

(16) Set the title.
(17) Proceed with the action as "Summarize text within 3,500 characters using GPT3.5 (3 tasks)".

(18) Click "Next".
■ Set the details
(19) Specify the text to be summarized from the output at your discretion.

(20) Proceed with the existing settings for the number of characters and summary conditions this time.

(21) Click "Test".
When the test is successful, a summary result like the one below will be created as an output.

(22) Click "Save".
(23) Click "Integrate with App" at the bottom.

(24) Set the title.
(25) Select "Send Message" for the action.

(26) Click "Next".
■ Set the required items in the API connection settings.
(27) Specify the channel ID (enter the part enclosed in the red frame).

(28) The message content can be freely composed by combining text and output!

(29) If no error occurs in "Test", click "Save".
(30) Once the following screen is displayed, click "Turn ON Trigger".

This completes the integration settings for Notion and Discord.
The flow bot template introduced this time can be used by registering with Yoom from the following!

Other Automation Examples Using Notion and Discord

In addition to the integrations introduced today, various automations can be achieved by utilizing the APIs of Notion and Discord.

If you find something interesting, please give it a try!

Automation Examples Integrating Notion and Discord

You can set up automatic notifications to Discord when a new record is posted in Notion or when a specified property in a Notion database is completed. Additionally, you can extract tasks due today from a Notion database and send them in bulk to Discord every day.

Examples of Automation Using Notion

Register tasks recorded in Notion to a calendar

Automatically register tasks recorded in Notion to Google Calendar or Garoon Calendar.

Add Inquiry Details to Notion

Automatically add inquiry details sent to Google Forms or Gmail to Notion.

Add the content registered in Notion to the database

Automatically add the content registered in Notion to databases such as Google Sheets or kintone.

Example of Automation Using Discord

Notify on Discord When a Request is Approved in the Workflow

Automatically notify on Discord when a request is approved in Jobcan Expense Management & Workflow or Garoon.

Notify Discord of content sent to the message tool

Automatically notify Discord of content sent to email or chat tools.

Notify Discord when a lead is registered

Automatically notify Discord when a lead is registered in HubSpot or similar platforms.

Benefits of Integrating Notion and Discord

Below, we will introduce two main benefits of integrating Notion and Discord through specific scenarios!

1. Reduction of Manual Tasks

Organizing and sharing meeting minutes can often be a significant burden for those responsible.
However, by using Yoom to integrate Notion and Discord and implementing an AI-operated automatic summarization feature, it is possible to significantly reduce these manual tasks.
If the meeting minutes are automatically summarized and the summary is notified on Discord, the person in charge can focus on other important tasks.
This automation reduces the daily workload and is expected to lead to more efficient task execution.

2. Improved Transparency and Consistency in Operations

Sharing information is crucial for smoothly advancing projects.
If summarized meeting minutes are automatically shared, transparency and consistency of information improve.
When all members act based on the same information, preventing misunderstandings and miscommunications, team collaboration is strengthened.
Such transparent and consistent information sharing is particularly effective in projects involving multiple teams or departments.

Conclusion

By using Yoom to integrate Notion and Discord, the summarization and sharing of meeting minutes become more efficient.
This automation simplifies the progression of meetings and the sharing of deliverables, which is expected to improve the overall quality of operations.
Consider implementing this flow to enhance team collaboration.