How to Automatically Register Tasks with Deadlines from Notion to Google Calendar

Read the following screen display and click "OK".

The following screen will be displayed, so check the "Title" and "Description".
If you want to make changes, you can do so by clicking on the relevant section.
Since it is done from Notion settings, click "When a specific database page is created or updated".

Once the following screen is displayed, check the settings.

• "Title" → Set as desired
• "Account information linked with Notion" → Check for discrepancies
• "Trigger Action" → When a specific database page is created or updated

The following screen will be displayed, so please configure the settings.

• "Trigger Interval" → Choose from 5 minutes, 10 minutes, 15 minutes, 30 minutes, 60 minutes
  * Note that the trigger interval varies depending on the plan.
• "Database ID" → Set as desired

After setting, click "Test" → "Test Successful" → "Save".

Step 3: Set Action to Retrieve Records in Notion

To set up retrieving records in Notion, click "Retrieve Records (ID Search)".
Once the following screen is displayed, check the settings.

• "Title" → Set as desired
• "Account information linked with Notion" → Check for discrepancies
• "Execute Action" → Retrieve Records (ID Search)

Move to Notion and set up a task for testing.
* Be sure to use the table view.
* When entering a date, be sure to use the format "2025-04-22".
When entering a time, use the format "10:00".
To set an all-day event, set the start time to "00:00" and the end time to "00:00" the next day.
This time, it was set as follows.

Return to the Yoom screen and set the "Database ID".

Once the screen is displayed, check the setup method.

Scroll down and use the output of "When a specific database page is created or updated" to set the "Conditions for the record you want to retrieve".
Click the arrow in the red frame to use the output.
This time, it was set as follows.

Once set, click "Test" → "Test Successful" → "Save".

Step 4: Set Action to Create an Event in Google Calendar

Next, to set up Google Calendar, click "Create Event".
The following screen will be displayed, so check the settings.

• "Title" → Set as desired
• "Account information linked with Google Calendar" → Check for discrepancies
• "Action" → Create Event

The following screen will be displayed, so check the explanation and set the "Calendar ID".

Scroll down and set the "Event Title".
Using the output of "Retrieve Records (ID Search)" will automatically display the title in Google Calendar.
This time, it was set using the "Task" set in Notion as an example.

Scroll down and use the output of "Retrieve Records (ID Search)" to set the following required items as before.
Once set, click "Test" → "Test Successful" → "Save".

Step 5: Verify Automation between Notion and Google Calendar

Finally, click "Turn ON Trigger" to complete the automation setup.
Check if the flowbot is operating correctly.

Flowbot template used this time
Register the due date of tasks registered in Notion to Google Calendar

Other Automation Examples Using Notion and Google Calendar

In addition to the integrations introduced today, various automations can be achieved by utilizing the APIs of Notion and Google Calendar.

If you find something interesting, please give it a try!

Automation Examples Integrating Notion and Google Calendar

The template introduced earlier adds events to Google Calendar when a Notion page is updated, but you can also add only newly added tasks in Notion to Google Calendar.
Additionally, it is possible to add events to Google Calendar with a single click from a Notion customer page and send meeting links to customers, or create events in Google Calendar based on responses from forms and add information to Notion.

Examples of Automation Using Notion

Notify Chat Tools with Information Registered in Notion

Automatically notify Slack, Discord, etc., with information registered in the Notion database.

Add Inquiry Details to Notion

Automatically add inquiry details sent to Google Forms or Gmail to Notion.

Add the content registered in Notion to the database

Automatically add the content registered in Notion to databases such as Google Sheets or Airtable.

Example of Automation Using Google Calendar

Retrieve daily schedule from Google Calendar and notify via chat tool

Automatically notify the day's schedule registered in Google Calendar to Google Chat, Slack, etc., every day.

Add events to Google Calendar based on content submitted via forms or emails

Automatically add events to Google Calendar based on content submitted through Google Forms, Gmail, etc.

Integrate Google Calendar with Zoom

‍When an event is created in Google Calendar, you can automatically create a meeting in Zoom and add the created link to Google Calendar automatically.
You can also automatically add the link of a completed meeting to Google Calendar.

Benefits of Integrating Notion with Google Calendar

Benefit 1: Easier Deadline Management for Tasks

By automatically registering the deadlines of tasks recorded in Notion to Google Calendar, the risk of forgetting deadlines is reduced.
Additionally, since you can visualize tasks with approaching deadlines, it becomes easier to coordinate with other tasks.
This allows you to clarify priorities and respond quickly to tasks with approaching deadlines.
This automation will be particularly effective for project leaders managing multiple projects.

Benefit 2: No Need for Manual Input

By utilizing this automation, you can save the effort of manually registering task deadlines and prevent human errors.
Especially when managing projects simultaneously, it leads to time savings and prevents task omissions.
This ensures the accuracy of tasks and ultimately contributes to the overall work efficiency of the team.
For example, this automation can also be used for creating monthly reports.

Conclusion

Integrating Notion with Google Calendar contributes to efficient task management and reduced workload.
With this automation, manual deadline registration becomes unnecessary, allowing you to firmly grasp task deadlines.
If you want to smoothly progress your projects, consider implementing this automation.