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Are you managing tasks with Notion but sometimes forget deadlines or find it tedious to manually transfer them to Google Calendar?
The solution to these problems is the automatic integration of Notion and Google Calendar.
By setting up this integration, tasks registered in Notion are automatically added to Google Calendar, helping you avoid missing deadlines and making schedule management more efficient. Eliminating manual input allows you to proceed with daily tasks more smoothly.
In this article, we will explain the specific method in detail, so please follow the steps and use it to improve your work efficiency!
In this article, we introduce the integration method using the no-code tool "Yoom".
No complicated settings or operations are required, and even non-engineers can easily achieve it.
You can start right away with the template below, so please give it a try!
[About Yoom]
It is possible to achieve this by using Notion's API to receive new tasks registered in Notion's task management database and using Google Calendar's API to register the corresponding tasks as all-day events in Google Calendar.
Generally, programming knowledge is required to achieve this, but with the no-code tool Yoom, it can be easily accomplished without programming knowledge.
The general flow of setting up the process is as follows:
If you are not using Yoom, please register for free here.
If you are already using Yoom, please log in.
First, connect Notion and Google Calendar with Yoom.
After logging into Yoom, click "New Connection" from the "My Apps" menu on the left.
When the search window appears, enter the app name and search.
※ Before connecting with My Apps, create the data page to be used in the flow.
Enter your Notion login information and click "Select Page".
Proceed to the next step to display a list of pages created in Notion.
The pages checked here will be linked with Yoom.
If you create a page to be used in the flow after connecting with My Apps, you need to reconnect and check it.
Click "Allow Access" to complete the connection between Yoom and Notion with My Apps.
First, sign in to your Google account.
Next, select the account to connect with Yoom.
If you have multiple accounts, select the one you want to use for this setting.
Next, click "Continue" to allow Yoom access, and you will be automatically linked and returned to the Yoom screen.
This completes the app connection.
You can confirm that it has been added to the My Apps list.
Next, proceed to the detailed settings of the flow. Click "Try it" from the banner below to copy the template.
The initial setting is "When a new task is added or updated".
The first page reflects the account information of the Notion linked with My Apps.
Please check the account information, modify the title to something easy to understand, and then proceed.
Next, set the trigger interval.
The trigger interval can be set from 5 to 60 minutes, but please note that it may not be selectable depending on the Yoom subscription plan.
Enter the database ID on the Notion side, input the information into the specified database, and press the "Test" button.
If the test is successful, the information will be reflected in the output.
If an error occurs, make corrections and finally press the "Save" button to complete the trigger setting.
Common error causes and solutions in Notion can be checked here.
Next, set the branch.
Please note that branching is a feature available in the Mini Plan or higher. If you are on the Free Plan, the flow bot you set will result in an error, so please be careful.
Paid plans offer a two-week free trial during which you can use the branching feature.
You can specify branching conditions for both operations and outputs. Set the conditions under which the flow will be divided.
In this case, only new tasks will be registered in Google Calendar, and updated tasks will be branched and excluded from the flow.
Once you have confirmed the settings, click "Save" to complete the branch setting.
Next is the setting to "Retrieve property information using the object ID".
Let's prepare to register information in the calendar.
On the first page, as before, modify the title and check the account information.
Set the same database ID as in the previous setting.
Enter the ID, press the "Next" button, and proceed if no error occurs.
Next, set the record conditions you want to retrieve from the database.
As a search condition of "Record ID equals", select the "Object ID" obtained by the trigger from the output.
Embed the output as {{Object ID}}, test it, and if no error occurs, save it as is.
Next, set the calculation processing for calendar registration.
If you are using the flow as is, it is set to "Due date obtained +1 day".
If you want to set conditions other than +1 day, please change them as appropriate.
The final setting is for registering in Google Calendar.
On the first page, as before, modify the title and check the account information.
Next, fill in each item for registration in the calendar.
For the event title, select Notion's "Task Name" from the output, and for the event start date, select Notion's "Deadline" from the output.
This time, I manually entered "TODO Details▼" as a fixed text and embedded {{TODO}} by selecting "TODO" from the output as a variable text.
Once you have entered everything, click "Test", and if no error occurs, click "Save" to complete all settings.
Check that the event has been registered in Google Calendar!
Finally, turn on the trigger to activate the flow.
Now, Notion tasks are automatically registered as events in Google Calendar.
The flow you set is as follows.
Once you get used to operating Yoom, try arranging the flow to make it even more user-friendly.
You can receive notifications when calendar events are registered or automatically send meeting URLs.
Refer to the following to achieve "It would be great if it could do just a little more."
For example, if you manage project tasks in Notion and register them in Google Calendar, you can automatically notify Slack or Microsoft Teams when a new task is added.
Adding this flow eliminates the need for manual reporting and smoothens task progress sharing.
Administrators can quickly grasp the situation, making follow-ups easier, which is expected to improve the overall efficiency of the team.
When you register an event in Google Calendar, you can obtain the "Google Meet URL" as an output.
You can automatically send this information to clients and others.
Calendars are often shared within the company, but you may need to send separate emails to external parties.
In such cases, it is necessary to enter the email address of the meeting partner when registering tasks in Notion in advance and obtain it as an output.
Besides the integrations introduced today, various automations can be achieved by utilizing the APIs of Notion and Google Calendar.
If there's anything you're interested in, please give it a try!
It is possible to automatically register information from Notion into Google Calendar or automatically register events from Google Calendar into Notion.
Integrate Notion Data with Various Databases
Automatically integrate data within Notion with various databases such as HubSpot and Salesforce.
■Overview
The workflow "Add customer information to Hubspot when it is added to Notion" is a business workflow that achieves efficiency in customer management.
By automatically registering the same information in Hubspot when customer information is added to Notion, the workflow achieves automation while maintaining data consistency.
■Recommended for
■Benefits of using this template
By simply entering customer information into Notion, it is automatically reflected in Hubspot, eliminating the need for duplicate entry.
Additionally, by automating the manual data migration process, you can make effective use of your time and focus on other important tasks.
This reduces human error and improves the accuracy of information management.
It may also help prevent potential business opportunities from being lost due to input errors.
■Overview
The workflow "Add lead information to Salesforce when it is added to Notion" is a business workflow that streamlines customer management.
By adding lead information added to Notion to Salesforce, it is possible to reduce manual data entry and maintain consistency of information.
■Recommended for
■Benefits of using this template
By simply adding lead information to Notion, the data is automatically reflected in Salesforce, eliminating the need for manual entry.
Additionally, automating data synchronization across multiple platforms prevents discrepancies and duplicates, enabling accurate customer management.
This prevents errors that are likely to occur during manual entry and ensures reliable data management.
■Overview
With this workflow, you can transfer data to Microsoft Excel whenever a page is created in Notion. This automation reduces the effort of manual data entry and helps maintain data consistency, ensuring smooth business operations. By using Yoom, you can easily integrate apps without any programming skills.
■Recommended for
■Benefits of using this template
Create documents based on Notion data
It is possible to automatically generate various documents such as quotes and invoices based on the data within Notion.
■Overview
This flow involves creating a quotation in Google Sheets using information from a Notion database and sending an email via Gmail.
By using a trigger with a Chrome extension, you can directly activate the trigger from Notion.
■Recommended for
1. Companies utilizing Notion for business
・Those who register customer and product information in the database
・Those who manage detailed quotation content
2. Companies utilizing Google Sheets for business
・Those who create templates for forms and use them in business
3. Companies using Gmail as their main communication tool
・Those who use it as a means of communication with client companies
■Benefits of using this template
Notion is a tool that allows centralized management of information by registering it in a database, enabling smooth business operations.
However, manually entering information registered in Notion every time you create and send a quotation can be time-consuming and may reduce the quality of work.
By utilizing this flow, you can automatically add Notion information to a Google Sheets template to create a quotation and send it via email.
Creating quotations by referencing Notion information prevents human errors from manual entry.
Automating the process from creating to sending quotations significantly reduces manual effort and improves business efficiency.
■Notes
・Please integrate Notion, Google Sheets, and Gmail with Yoom.
・For instructions on setting up triggers using the Chrome extension, please refer to here.
Add Events to Google Calendar Based on Information Registered in the Database
Automatically register events in Google Calendar according to the information registered in databases such as Google Sheets or Salesforce.
■Overview
This flow retrieves information when an event is added to a Google Spreadsheet and registers the event in Google Calendar as well.
■Recommended for
・Those who use Google Spreadsheets and Google Calendar
・Those who synchronize Google Spreadsheets and Google Calendar using GAS
・Those who want to efficiently link Google Spreadsheets and Google Calendar to improve work efficiency
■Benefits of using this template
・Information is added to Google Calendar along with the registration of information in Google Spreadsheets, reducing manual operations.
・It also prevents omissions in adding to the calendar.
■Notes
・Please link Google Spreadsheets, Google Calendar, and Yoom.
・It is necessary to connect Google Spreadsheets and the Yoom database via Data Connect. Please refer to the following for details.
■Overview
The flow "Create an event in Google Calendar when the Salesforce opportunity stage reaches a certain status" is a business workflow designed to enhance the efficiency of sales activities.
By integrating Salesforce with Google Calendar, events are automatically added according to the progress of opportunities, eliminating the need for manual schedule management.
This allows sales teams to manage their time more effectively without missing important opportunities.
■Recommended for
■Benefits of using this template
Manually creating meetings according to opportunity status can increase the workload.
By utilizing this flow, events are automatically created according to changes in opportunity stages, eliminating the need for manual registration.
It also prevents missed or duplicate events due to manual entry, ensuring accurate schedule management.
Automating tasks that were previously done manually creates an environment where the sales team can focus on important opportunities, thereby improving overall productivity.
■Overview
This is a flow to register the due dates of tasks registered in Notion to Google Calendar.
■Recommended for
1. People who use Notion for task management
・Leaders who use Notion for project task management
・Those who link task due dates to Google Calendar for sharing
2. People who use Google Calendar to advance their work
・Those who manage project schedules with Google Calendar
・Those who want to streamline by linking Notion and Google Calendar
■Benefits of using this template
By using Google Calendar, you can centrally manage project schedules and facilitate sharing with team members.
Additionally, by utilizing reminder and notification functions, you can efficiently grasp the information of registered tasks and events, which is a benefit of Google Calendar.
However, if you are manually registering schedules in Google Calendar after registering tasks in Notion, you may find it inefficient due to the possibility of incorrect entries or omissions.
This template allows you to automatically register schedules in Google Calendar when tasks are registered in Notion, preventing errors and omissions caused by manual entry.
Since the latest and most accurate information is always linked to Google Calendar, it is possible to smoothly progress project work.
■Notes
・Please link both Notion and Google Calendar with Yoom.
・You can select the trigger interval from 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
Update the database based on events registered in Google Calendar
Automatically update databases such as Google Sheets and Salesforce based on events registered in Google Calendar
By integrating Notion with Google Calendar, you can eliminate the hassle of manual registration tasks.
Additionally, when manually registering tasks or schedules, there is a risk of input errors or omissions. However, with automatic integration, such risks are minimized, preventing any oversights in tasks or schedules.
By linking task information managed in Notion with Google Calendar, tasks become easier to share, facilitating smoother information sharing across the team.
Moreover, as tasks are visually organized on the calendar, it becomes easier to visualize the workload among members, clarify who is responsible for specific tasks, and thus simplify task allocation and progress management.
Integrating Notion with Google Calendar streamlines task management and eliminates the hassle of manual transcription. By simply registering in Notion, schedules are automatically added to Google Calendar, preventing task omissions and improving scheduling efficiency.
Furthermore, with Yoom, you don't need to worry about programming knowledge! It allows for easy integration with simple settings and can be customized to fit your business needs.
Why not start by registering for free with Yoom and try integrating Notion with Google Calendar? Take the first step towards smooth task management today.
