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When using Notion with your team, have you ever felt the need to smoothly share information with all members when data is added to the database?
Manual communication can be cumbersome and may lead to transmission errors.
The solution to this issue is the integration of Notion and Google Chat using Yoom.
When information is added to Notion, it is automatically notified to Google Chat, reducing manual work and enhancing the efficiency of information sharing.
This ensures that members can accurately grasp the latest information and respond appropriately.
In this article, we will introduce how to set up the flow using the no-code tool Yoom. If you are looking to improve work efficiency, please read to the end.
In this article, we introduce the integration method using the no-code tool "Yoom".
No complicated settings or operations are required, and even non-engineers can easily achieve it.
You can start right away using the template below, so please give it a try!
■Overview
This is a workflow that notifies Google Chat when new information is added to any Notion database.
The trigger is activated by registration or update in the Notion database, allowing you to create advanced flows that branch routes for registration and updates using creation and update dates.
■Notes
・Please integrate Notion and Google Chat with Yoom.
・Integration with Google Chat is only possible with Google Workspace. For details, please refer to here.
[About Yoom]
It is possible to detect when a record is added to a Notion database using Notion's API and send a notification to a specified space using Google Chat's API. Generally, programming knowledge is required to achieve this, but with the no-code tool Yoom, it can be easily accomplished without programming knowledge.
If you are not using Yoom, please register for free here. If you are already using Yoom, please log in.
After logging into Yoom, click "New Connection" from the "My Apps" menu on the left.
When the search window appears, enter the app name and search.
※Before integrating as My App, create the data page to be used in the flow.
Enter your Notion login information and click "Select Page".
Proceed to the next step to display a list of pages created in Notion.
The pages with checks here will be integrated with Yoom.
If you create a page to be used in the flow after integrating as My App, you need to re-integrate and check it.
Click "Allow Access" to complete the integration of Yoom and Notion as My Apps.
Click "Sign in with Google" to start the integration.
Two items need to be entered for the integration. Refer to the help page to obtain the values.
Log in to Google Cloud Platform and create a new project.
Once the project is created, navigate to the library from the left menu.
Search for Google Chat and enable the API.
After enabling, open the "Configuration" tab and proceed with the settings according to the help page.
Once all settings are completed, enter the necessary information on the Yoom screen and click "Register" to complete the integration as My App.
Next, proceed to configure the flow details.
Click "Try it" from the banner below to copy the template.
■Overview
This is a workflow that notifies Google Chat when new information is added to any Notion database.
The trigger is activated by registration or update in the Notion database, allowing you to create advanced flows that branch routes for registration and updates using creation and update dates.
■Notes
・Please integrate Notion and Google Chat with Yoom.
・Integration with Google Chat is only possible with Google Workspace. For details, please refer to here.
First, let's set up the trigger in Notion.
On the first page, the account information of the Notion linked with My App is reflected.
After confirming the account information and modifying the title, proceed to the next step.
On the next page, set the trigger activation interval.
The trigger activation interval can be set from 5 minutes to 60 minutes, but please note that some options may not be available depending on the plan of Yoom.
After entering both, update the specified database (or leave it as is if created) and click "Test".
This time, we used a database related to tasks for testing.
If the test is successful, you can obtain the output.
If there is information you want to add to Google Chat notifications, refer to this guide and add the output from "Add Value to Retrieve".
After confirming the output, click "Save" to complete the trigger settings.
Next, set up notifications to Google Chat for Notion information.
On the first page, modify the account information and title as you did with Notion.
Enter the required fields such as Space ID and set the details of the message to be notified.
Utilize the output to specify the content you want to notify.
Once everything is set, click "Test" to check the notification on Google Chat.
If the notification is received as specified, click "Save" to complete all settings.
Finally, turn on the trigger.
Now, Notion information will be automatically notified to Google Chat.
The flow you set is as follows.
■Overview
This is a workflow that notifies Google Chat when new information is added to any Notion database.
The trigger is activated by registration or update in the Notion database, allowing you to create advanced flows that branch routes for registration and updates using creation and update dates.
■Notes
・Please integrate Notion and Google Chat with Yoom.
・Integration with Google Chat is only possible with Google Workspace. For details, please refer to here.
Depending on the information handled in Notion, there may be cases where notifications are not needed each time.
For example, in task management, you can set it to notify only those tasks that are due by the end of the month every Monday.
You can set this up by using the task deadline as a condition in the second setting.
You can also set conditions based on task names or priorities.
Try setting conditions according to the information you retrieve in Notion.
You can automate the process of retrieving email information and automatically adding it to Notion, as well as sending Google Chat notifications, without directly registering data in Notion.
Set the flow to activate when an email containing "task" in the title is received, and obtain the information in the email body as output.
The flow is to add that information to Notion and notify.
By using an email trigger, you can efficiently obtain information from people who do not use Notion.
In addition to the flow introduced this time, you can achieve various business automations by utilizing the APIs of Notion and Google Chat.
All of them can be used with simple settings, so if you find something interesting, please give it a try!
This is a flow that summarizes the contents of meeting minutes registered in the Notion database and notifies them to Google Chat.
■Overview
This is a flow that summarizes the contents of meeting minutes registered in the Notion database and notifies them to Google Chat.
■Recommended for
1. Persons responsible for creating and managing meeting minutes in Notion
・Those who want to share summarized information in Google Chat after creating meeting minutes
2. Meeting participants and stakeholders
・Those who want to check only the key points of the meeting minutes in Google Chat after the meeting
■Benefits of using this template
Notion is a very useful tool for team information sharing and project management, but checking detailed long-form content like meeting minutes every time can be a waste of time and effort.
By implementing this flow, team members can instantly grasp important points without reading the entire meeting minutes, leading to improved productivity. Additionally, automatic notifications to Google Chat encourage discussions and questions about the contents of the meeting minutes, contributing to enhanced communication within the team.
■Notes
・Please integrate Notion and Google Chat with Yoom.
・AI operations are features available only in the Team Plan and Success Plan. In the case of the Free Plan or Mini Plan, the operations of the configured flow bot will result in an error, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a two-week free trial. During the free trial, you can use restricted apps and AI features (operations).
・Integration with Google Chat is only possible with Google Workspace. Please refer to the following for details.
This is a flow bot that adds new information to the Notion database when it is registered.
■Overview
Automatically retrieve contact information registered in Hubspot and store it in a Notion database.
The information to be retrieved includes name, email address, phone number, company name, and job title, and it is possible to automatically register this information in the Notion database.
■Setup Instructions
・Please connect each of the Hubspot and Notion apps with Yoom. (My App Integration)
・In Notion's "Add Record" operation, set the target database and property information based on the information obtained from Hubspot.
・Once the setup is complete, change the trigger to ON.
■Notes
・Integration settings with the Hubspot account are required.
・Integration settings with the Notion account are required.
・Please replace the Notion operation settings information with any desired values for use.
◼️Overview
This is a flow bot that links information to a Notion database when a record is registered in the Salesforce account object.
By using this flow bot, you can automatically synchronize the Salesforce and Notion databases.
You can freely set which Notion database to link to.
Also, feel free to change the information to be linked as needed.
■Recommended for
1. Those who use both Salesforce and Notion
2. Those who link information registered in Salesforce to Notion
3. Those who link information from Notion to Salesforce
4. Those who want to improve efficiency with Salesforce or Notion
■Benefits of using this template
・You can automatically register information updated or registered in Salesforce to Notion, enabling centralized management.
・It is also possible to link from Notion to Salesforce, allowing for bidirectional information updates, reducing the hassle of accessing each app, and preventing information sharing errors.
◼️Notes
・Please link your Notion and Salesforce accounts with Yoom to use this service.
・Available with Yoom's team plan or higher.
・The flow bot will activate 5-15 minutes after registering an account in Salesforce.
・Salesforce is an app available only with the team plan or success plan. If you are on the free plan or mini plan, the operations and data connections set in the flow bot will result in errors, so please be careful.
・Paid plans such as the team plan or success plan offer a two-week free trial. During the free trial, you can use apps that are subject to restrictions.
■Overview
This is a flow that adds a record to a Notion database when new business card information is registered in Sansan.
By linking Sansan and Notion, new business card information is automatically added to Notion, eliminating the need for manual input and preventing any omissions or errors in information management.
■Recommended for
・Those who regularly use Sansan and Notion in their work and frequently need to transfer or operate between the two applications.
・Those who want to improve sales efficiency by linking customer information on Sansan with customer information on Notion.
■Benefits of using this template
For those who manage contact and customer information on Sansan but manage meeting minutes and shared materials on Notion, this template allows for instant linkage of customer information registered on Sansan to Notion, enabling automation and efficiency in operations. It also helps prevent transcription errors due to manual entry.
■Notes
・Please link both Sansan and Notion with Yoom.
・Sansan is an application available only with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations and data connections set in the flow bot will result in errors, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use the restricted applications.
It is expected that this integration will allow for easy access to related information.
■Overview
This is a flow where a folder is created in Dropbox whenever a new page is created in a Notion database.
■Recommended for
1. Companies or teams using Notion
2. Companies or teams using Dropbox
3. Individuals promoting system integration and process automation
■Benefits of using this template
・Significantly improve operational efficiency by eliminating the hassle of manual folder creation.
・With the integration of Notion and Dropbox, information and related files are centrally managed, ensuring data consistency and accuracy, which facilitates smooth project and information management.
・Enable quick response and effective resource management, leading to an overall increase in productivity.
■Notes
・Please integrate both Notion and Dropbox with Yoom.
■Overview
This is a flow that creates a folder in OneDrive when a new page is created in a Notion database.
■Recommended for
1. Those who frequently need to manage projects or data
2. Those who want to reduce manual folder creation tasks and automate them
3. Those who use Notion and OneDrive on a daily basis
■Benefits of using this template
・Integration of Notion and OneDrive allows for centralized data management.
・Related information becomes easily accessible, improving the transparency of business processes.
・Data organization and structuring become easier, preventing information oversight and confusion.
■Notes
・Please integrate both Notion and OneDrive with Yoom.
■Overview
This is a flow to create a folder in Box when a new page is created or updated in Notion.
The folder name can be replaced with any value.
By integrating Notion and Box, newly created or updated pages are automatically added to Box, eliminating any gaps or omissions in information management.
■Notes
・Please integrate Notion and Box with Yoom.
・It is possible to change the destination of the folder creation and the folder name to any value.
By notifying all tasks due today at once, there is no need to notify each member manually, and the tasks that need to be done that day are clear among the team.
■Overview
This flow extracts tasks due today from the Notion database daily and sends a batch notification to Slack.
■Recommended for
1. Those who manage tasks with Notion
・Project leaders managing project tasks
・Marketing department members reminding team members of tasks due today
2. Those who use Slack for daily communication
・Project managers overseeing multiple projects
・Teams collaborating via Slack
■Benefits of using this template
Notion is a tool that allows easy creation of databases and efficient task management.
However, manually sending notifications for sharing with team members can hinder productivity.
This template is suitable for those who wish to automate manual notifications to team members.
By notifying Slack of tasks due today from Notion at a set time daily, you can streamline your workflow.
Automating the search and notification tasks within Notion allows for smoother daily operations.
■Notes
・Please integrate Yoom with both Notion and Slack.
■Overview
This is a flow that extracts tasks due today from the Notion database and notifies them all at once in Google Chat every day.
■Recommended for
1. Those who consolidate information in Notion
・Project managers who centrally manage project tasks
・Those who utilize Notion for progress management
2. Those who share information using Google Chat
・Project leaders who share progress and tasks
・Those who use Google Chat for sharing announcements
■Benefits of using this template
When linking Notion information with Google Chat, it is cumbersome to notify each time.
Additionally, if notifications are delayed, real-time information sharing may not be possible, leading to potential discrepancies in team understanding.
This template is suitable for those who want to automate the notification process with Google Chat.
Since this template can automatically notify tasks due today from the Notion database to Google Chat, manual notification tasks are no longer necessary.
By notifying task information all at once, each member's work becomes visible, reducing misunderstandings and allowing for smoother operations.
■Notes
・Please link both Notion and Google Chat with Yoom.
・Integration with Google Chat is only possible with Google Workspace. Please refer to the following for details.
■Overview
This flow extracts tasks due today from the Notion database and notifies them all at once on Discord every day.
■Recommended for
1. Those who manage schedules with Notion
・Project leaders managing project work schedules
・Public relations team members who share tasks with deadlines daily
2. Those who regularly communicate via Discord
・Team members sharing information on Discord
・Those who use Discord for business communication
■Benefits of using this template
When managing tasks in a Notion database, searching for tasks due today can be cumbersome.
Additionally, if there is a sharing omission when sharing tasks with each member, there is a risk of affecting the progress of the entire team.
This template allows you to notify tasks due today from the Notion database to Discord all at once.
By notifying all at once, there is no need to manually notify each member, and the tasks to be done that day become clear among the team.
By receiving task completion notifications from each member regarding the notification content, progress management becomes easier, and the burden of management tasks can be reduced.
■Notes
・Please link Yoom with both Notion and Discord.
For example, it can be used for various purposes such as monthly invoice issuance processing and regular data backup processing.
■Overview
This is a flow that starts at a fixed date and time every month, where the person in charge enters their goals and notifies the content to Google Chat.
It is possible to combine automation and manual input by having the flow start automatically while allowing the person in charge to fill in the variable sections.
Movement when the flow bot is actually activated https://youtu.be/Y-9BXPTdaio
◼️Notes
・Please integrate Google Chat with Yoom.
・Integration with Google Chat is only possible with Google Workspace. For details, please refer to here.
■Overview
This is a flow that activates at the end of each month to send notifications to Google Chat.
This flow bot can perform various automated processes through the flow added after the branch on the right side.
For example, it can be used for various purposes such as monthly invoice processing, aggregation processing to Google Sheets, or regular data backup processing.
■Notes
・Integration with Google Chat and Yoom is required.
・Integration with Google Chat is only possible with Google Workspace. For more details, please refer to here.
・Branching is a feature (operation) available with the Mini Plan or higher.
・In the case of the Free Plan, the operations of the configured flow bot will result in an error, so please be careful.
・Paid plans such as the Mini Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations).
■Overview
This flow automatically retrieves the product rankings of our company's listed categories daily and notifies them on Google Chat.
By using Yoom, you can easily achieve the above flow without the need for programming.
■Recommended for
1. Companies using Google Chat
・Those who want to quickly share information within the team using Google Chat
・Those who want to automatically receive daily ranking notifications to reduce manual checking tasks
■Benefits of using this template
By automatically retrieving and notifying the product rankings of our company's listed categories on Google Chat daily, you can keep up with the latest ranking information every day.
This enables the quick formulation of marketing strategies.
Additionally, as manual ranking checks are no longer necessary, work efficiency is improved.
As a result, resources can be allocated to other important tasks, enhancing overall productivity.
Furthermore, since the entire team can share the same information on Google Chat, information sharing is smooth, and collaboration among members is strengthened.
■Notes
・Please integrate Google Chat with Yoom.
・Operations involving browser manipulation are only available with the Success Plan. For Free Plan, Mini Plan, and Team Plan, operations set in the flow bot will result in errors, so please be cautious.
・Paid plans such as the Success Plan offer a two-week free trial. During the free trial, you can use operations that manipulate restricted apps and browsers.
・Integration with Google Chat is only possible with Google Workspace. For details, please refer to here.
By receiving notifications in Google Chat spaces, it is expected that stakeholders will find it easier to keep track of the tasks that have been created.
■Overview
This is a flow where a notification of the issue details is sent to Google Chat when a new issue is registered in Jira Software.
By integrating Jira Software with Google Chat, you can easily share issue details with team members, preventing any oversights in sharing or management.
Feel free to modify the content registered in Jira Software as needed.
■Notes
・Please integrate both Jira Software and Google Chat with Yoom.
・Integration with Google Chat is only possible with Google Workspace. For more details, please refer to here.
■Overview
This is a flow that notifies a Google Chat space when a new Thing is created in Bubble.
■Recommended for
1. Development Team
・Teams that want to share user registration status of applications developed with Bubble on Google Chat to understand development status and utilize it for bug reports.
・Teams that want to immediately notify team members of the creation of a new Thing to enable quick responses and improvements.
2. Customer Support Team
・Teams that manage inquiries from users of applications developed with Bubble on Google Chat.
・Teams that want to understand new user registrations to provide pre-prepared information and support.
・Teams that want to understand user attributes and usage to offer more personalized support.
3. Marketing Team
・Teams conducting promotional activities for applications developed with Bubble and evaluating effectiveness and considering improvements on Google Chat.
・Teams that want to understand the status of acquiring new users in real-time to improve marketing strategies.
■Benefits of Using This Template
・By receiving notifications in a Google Chat space simultaneously when a Thing is created in Bubble, team members can immediately understand the created Thing without missing notifications, improving the speed of information sharing and facilitating smooth team collaboration.
・Linking Bubble with Google Chat reduces the effort of information sharing, leading to improved work efficiency.
・You can freely customize the notification content and recipients in the Google Chat space, allowing flexible adaptation to your company's operations.
・It prevents errors associated with manually entering notifications into the Google Chat space.
■Notes
・Please link both Bubble and Google Chat with Yoom.
・Integration with Google Chat is only possible with Google Workspace. Please refer to the following for details.
This saves the effort of transcribing messages from Google Chat, leading to a reduction in working time.
■Overview
This is a flow that registers messages posted on Google Chat as records in Salesforce.
■Recommended for
1. Sales teams and customer support teams using Salesforce
・Those who want to automatically record customer interactions and internal discussions on Google Chat in Salesforce
・Those who want to manage customer inquiries and feedback as cases or leads in Salesforce
・Those who want to reduce the manual effort of transferring information and improve operational efficiency
2. Salesforce administrators
・Those who want to strengthen the integration between Google Chat and Salesforce and make better use of Salesforce data
・Those who want to utilize Google Chat messages in Salesforce for data analysis and report creation
■Benefits of using this template
・It eliminates the need to manually transfer Google Chat messages to Salesforce, leading to significant time savings and improved operational efficiency.
・Recording interactions with customers in Salesforce makes it easier to refer to past histories, enabling more personalized responses.
■Notes
・Please integrate both Google Chat and Salesforce with Yoom.
・Integration with Google Chat is only possible with Google Workspace. For details, please refer to this link. https://intercom.help/yoom/ja/articles/6647336
・Salesforce is an app available only with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations and data connections set in the flow bot will result in errors, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use apps that are normally restricted.
■Overview
This is a flow that stores messages posted on Google Chat into a Microsoft Excel database.
■Recommended for
1. Teams using both Google Chat and Microsoft Excel
・Those who want to automatically record discussions, decisions, and minutes from Google Chat into Microsoft Excel
・Those managing project progress and tasks using Google Chat and Microsoft Excel
・Those who want to reduce manual data entry and improve efficiency
2. Those who gather information on Google Chat and analyze data in Microsoft Excel
・Those who conduct surveys or gather opinions on Google Chat and want to automatically compile the results in Microsoft Excel
・Those who want to analyze and visualize collected data in Microsoft Excel
■Benefits of using this template
・You can freely set the notification space, Excel file, and content to be registered, allowing customization to meet individual needs.
・It eliminates the need to manually transfer Google Chat messages to Microsoft Excel, leading to significant time savings.
■Notes
・Please integrate both Google Chat and Microsoft Excel with Yoom.
・Integration with Google Chat is only possible with Google Workspace. For more details, please refer here. https://intercom.help/yoom/ja/articles/6647336
・Microsoft365 (formerly Office365) has both a home plan and a general business plan (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail.
■Overview
This is a flow to update the Google Sheets database with messages posted on Google Chat.
■Recommended for
1. Teams using both Google Chat and Google Sheets
・Those who want to automatically record discussions and decisions made on Google Chat in Google Sheets
・Those managing project progress and tasks using Google Chat and Google Sheets
・Those who want to reduce manual data entry and improve efficiency
2. Those collecting information on Google Chat and analyzing data on Google Sheets
・Those who want to conduct surveys and gather opinions on Google Chat and automatically compile the results in Sheets
・Those who want to visualize collected data in real-time to aid in analysis
■Benefits of using this template
・It eliminates the need to manually transcribe Google Chat messages into Google Sheets, significantly saving time.
・Since posts on Google Chat are reflected in Google Sheets in real-time, you can always keep track of the latest information.
■Notes
・Please link both Google Chat and Google Sheets with Yoom.
・Integration with Google Chat is only possible with Google Workspace. For more details, please refer here. https://intercom.help/yoom/ja/articles/6647336
When information is added to Notion, notifications are sent to the entire team through Google Chat, making it easier for members to stay updated with the latest information.
This reduces the effort required for manual communication and information sharing, improving work efficiency.
Additionally, by taking appropriate actions upon seeing the notifications, it becomes easier to maintain the overall work speed of the team.
For example, when a new item is added to a Notion database summarizing internal FAQs or work procedures, notifying Google Chat ensures everyone is aware of the changes.
This helps in distributing necessary information appropriately, reducing unnecessary questions and confirmation tasks.
If you are using Notion for task management, you can notify Google Chat when a new task is added, reducing the risk of the assignee overlooking it.
If task additions or changes go unnoticed, it can potentially affect the progress of the entire work, but this system makes it easier to take action at the right time.
For instance, when a new task is added to a Notion database managing project progress, notifying Google Chat makes it easier for stakeholders to understand what needs to be done next.
This helps align task priorities and assignee awareness, supporting smooth work progression.
By notifying Google Chat of information recorded in Notion's database, it becomes easier for all stakeholders to understand the project's progress and changes.
This prevents misunderstandings and miscommunications, leading to smooth business operations.
For example, if a development team is managing progress in Notion, notifying Google Chat of each task's status change allows managers and members of other departments to accurately grasp the current situation.
This facilitates appropriate support and resource adjustments, ensuring smooth project progression.
By achieving the integration of Notion and Google Chat with Yoom, information sharing within the team becomes smoother, and work efficiency is expected to improve.
Since manual notifications are no longer necessary, it reduces information transmission errors, making it easier for the entire team to grasp necessary information at the right time.
Moreover, Yoom is a no-code tool that can be easily used without programming knowledge, allowing anyone to set it up intuitively.
Why not try a two-week free registration and experience the automatic integration of Notion and Google Chat?
