How to Notify Google Chat When Information is Added to Any Notion Database

Step 2: App Trigger Settings

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First, let's set up the trigger in Notion.

On the first page, the account information of the Notion linked with My App is reflected.

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After confirming the account information and modifying the title, proceed to the next step.

On the next page, set the trigger activation interval.

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The trigger activation interval can be set from 5 minutes to 60 minutes, but please note that some options may not be available depending on the plan of Yoom.

After entering both, update the specified database (or leave it as is if created) and click "Test".

This time, we used a database related to tasks for testing.
If the test is successful, you can obtain the output.

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If there is information you want to add to Google Chat notifications, refer to this guide and add the output from "Add Value to Retrieve".

After confirming the output, click "Save" to complete the trigger settings.

Step 3: Setting Up Notifications to Google Chat

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Next, set up notifications to Google Chat for Notion information.
On the first page, modify the account information and title as you did with Notion.

Enter the required fields such as Space ID and set the details of the message to be notified.

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Utilize the output to specify the content you want to notify.
Once everything is set, click "Test" to check the notification on Google Chat.

If the notification is received as specified, click "Save" to complete all settings.

Finally, turn on the trigger.

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Now, Notion information will be automatically notified to Google Chat.
The flow you set is as follows.

Further Automation

Retrieve Information with a Scheduled Trigger

Depending on the information handled in Notion, there may be cases where notifications are not needed each time.
For example, in task management, you can set it to notify only those tasks that are due by the end of the month every Monday.

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You can set this up by using the task deadline as a condition in the second setting.

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You can also set conditions based on task names or priorities.
Try setting conditions according to the information you retrieve in Notion.

Change Trigger to Email Reception

You can automate the process of retrieving email information and automatically adding it to Notion, as well as sending Google Chat notifications, without directly registering data in Notion.

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Set the flow to activate when an email containing "task" in the title is received, and obtain the information in the email body as output.
The flow is to add that information to Notion and notify.

By using an email trigger, you can efficiently obtain information from people who do not use Notion.

Other Automation Examples Using Notion and Google Chat

In addition to the flow introduced this time, you can achieve various business automations by utilizing the APIs of Notion and Google Chat.
All of them can be used with simple settings, so if you find something interesting, please give it a try!

Other Automation Examples with Notion and Google Chat

This is a flow that summarizes the contents of meeting minutes registered in the Notion database and notifies them to Google Chat.

Automation Example Using Notion

Add Registered Company Information to Notion

This is a flow bot that adds new information to the Notion database when it is registered.

Create a Folder When a Page is Created in Notion

It is expected that this integration will allow for easy access to related information.

Every day, extract tasks due today from the Notion database and notify them all at once.

By notifying all tasks due today at once, there is no need to notify each member manually, and the tasks that need to be done that day are clear among the team.

Automation Example Using Google Chat

It will start at a specific date and time and notify the contents to Google Chat

For example, it can be used for various purposes such as monthly invoice issuance processing and regular data backup processing. ‍

Notify Google Chat When a Task is Added

By receiving notifications in Google Chat spaces, it is expected that stakeholders will find it easier to keep track of the tasks that have been created.

Register Information When Posted on Google Chat

This saves the effort of transcribing messages from Google Chat, leading to a reduction in working time.

Benefits and Specific Use Cases of Integrating Notion with Google Chat

Benefit 1: Accelerating Information Sharing Within the Team

When information is added to Notion, notifications are sent to the entire team through Google Chat, making it easier for members to stay updated with the latest information.
<span class="mark-yellow">This reduces the effort required for manual communication and information sharing, improving work efficiency.</span>
Additionally, by taking appropriate actions upon seeing the notifications, it becomes easier to maintain the overall work speed of the team.

For example, when a new item is added to a Notion database summarizing internal FAQs or work procedures, notifying Google Chat ensures everyone is aware of the changes.
‍This helps in distributing necessary information appropriately, reducing unnecessary questions and confirmation tasks.

Benefit 2: Streamlining Task Management

If you are using Notion for task management, <span class="mark-yellow">you can notify Google Chat when a new task is added, reducing the risk of the assignee overlooking it.</span>
If task additions or changes go unnoticed, it can potentially affect the progress of the entire work, but this system makes it easier to take action at the right time.

For instance, when a new task is added to a Notion database managing project progress, notifying Google Chat makes it easier for stakeholders to understand what needs to be done next.
‍This helps align task priorities and assignee awareness, supporting smooth work progression.

Benefit 3: Enhancing Project Transparency

By notifying Google Chat of information recorded in Notion's database, it becomes easier for all stakeholders to understand the project's progress and changes.
This prevents <span class="mark-yellow">misunderstandings and miscommunications, leading to smooth business operations.</span>

For example, if a development team is managing progress in Notion, notifying Google Chat of each task's status change allows managers and members of other departments to accurately grasp the current situation.
This facilitates appropriate support and resource adjustments, ensuring smooth project progression.

Conclusion

By achieving the integration of Notion and Google Chat with Yoom, information sharing within the team becomes smoother, and work efficiency is expected to improve.
Since manual notifications are no longer necessary, it reduces information transmission errors, making it easier for the entire team to grasp necessary information at the right time.

Moreover, Yoom is a no-code tool that can be easily used without programming knowledge, allowing anyone to set it up intuitively.
Why not try a two-week free registration and experience the automatic integration of Notion and Google Chat?