When using Notion with your team, have you ever felt the need to smoothly share information with all members when data is added to the database? Manual communication can be cumbersome and may lead to transmission errors.
The solution to this issue is the integration of Notion and Google Chat using Yoom. When information is added to Notion, it is automatically notified to Google Chat, reducing manual work and enhancing the efficiency of information sharing. This ensures that members can accurately grasp the latest information and respond appropriately.
In this article, we will introduce how to set up the flow using the no-code tool Yoom. If you are looking to improve work efficiency, please read to the end.
Recommended for
Those who use Notion and Google Chat regularly
Those who want to speed up information sharing within the team
Those who want to automatically notify updates in Notion to prevent oversights
Those who want to reduce manual communication tasks and increase work efficiency
Those who want to share project progress in real-time
For those who want to try it immediately
In this article, we introduce the integration method using the no-code tool "Yoom". No complicated settings or operations are required, and even non-engineers can easily achieve it. You can start right away using the template below, so please give it a try!
Notify Google Chat when information is added to any Notion database.
■Overview When managing tasks and sharing information in Notion, manually notifying Google Chat for each update is time-consuming and carries the risk of missed notifications. If important information sharing is delayed or overlooked, it can often hinder business operations. By using this workflow, when information is added or updated in a Notion database, a notification is automatically sent to Google Chat, resolving these information-sharing challenges.
■Recommended for ・Those who manually notify Google Chat each time for information managed in Notion ・Those who want to eliminate mistakes such as missed notifications or delays caused by manual notifications ・Managers who want to make information sharing within the team smoother and keep projects moving smoothly
■Notes ・Please connect both Notion and Google Chat with Yoom. ・For the trigger, you can choose activation intervals of 5, 10, 15, 30, or 60 minutes. ・The minimum activation interval varies by plan, so please note. ・Integration with Google Chat is only available for Google Workspace. For details, see below. https://intercom.help/yoom/en/articles/6647336 ・Branching is a feature (operation) available on the Mini plan and above. On the Free plan, operations configured for the flow bot will result in errors, so please be aware. ・Paid plans such as the Mini plan offer a two-week free trial. During the free trial, you can use apps and features (operations) that are otherwise restricted.
How to Notify Google Chat of Content Added to Notion
It is possible to detect when a record is added to a Notion database using Notion's API and send a notification to a specified space using Google Chat's API. Generally, programming knowledge is required to achieve this, but with the no-code tool Yoom, it can be easily accomplished without programming knowledge.
Integrate Yoom with Notion and Google Chat as My Apps
Copy the template
Configure the flow details
Turn on the trigger
If you are not using Yoom, please register for free here. If you are already using Yoom, please log in.
Step 1: Integrate Notion and Google Chat as My Apps
After logging into Yoom, click "New Connection" from the "My Apps" menu on the left.
When the search window appears, enter the app name and search.
Integrate Notion as My App
※Before integrating as My App, create the data page to be used in the flow. Enter your Notion login information and click "Select Page".
Proceed to the next step to display a list of pages created in Notion.
The pages with checks here will be integrated with Yoom. If you create a page to be used in the flow after integrating as My App, you need to re-integrate and check it.
Click "Allow Access" to complete the integration of Yoom and Notion as My Apps.
Integrate Google Chat (OAuth) as My App
Click "Sign in with Google" to start the integration.
Two items need to be entered for the integration. Refer to the help page to obtain the values. Log in to Google Cloud Platform and create a new project.
Once the project is created, navigate to the library from the left menu.
Search for Google Chat and enable the API.
After enabling, open the "Configuration" tab and proceed with the settings according to the help page.
Once all settings are completed, enter the necessary information on the Yoom screen and click "Register" to complete the integration as My App.
Next, proceed to configure the flow details. Click "Try it" from the banner below to copy the template.
Notify Google Chat when information is added to any Notion database.
■Overview When managing tasks and sharing information in Notion, manually notifying Google Chat for each update is time-consuming and carries the risk of missed notifications. If important information sharing is delayed or overlooked, it can often hinder business operations. By using this workflow, when information is added or updated in a Notion database, a notification is automatically sent to Google Chat, resolving these information-sharing challenges.
■Recommended for ・Those who manually notify Google Chat each time for information managed in Notion ・Those who want to eliminate mistakes such as missed notifications or delays caused by manual notifications ・Managers who want to make information sharing within the team smoother and keep projects moving smoothly
■Notes ・Please connect both Notion and Google Chat with Yoom. ・For the trigger, you can choose activation intervals of 5, 10, 15, 30, or 60 minutes. ・The minimum activation interval varies by plan, so please note. ・Integration with Google Chat is only available for Google Workspace. For details, see below. https://intercom.help/yoom/en/articles/6647336 ・Branching is a feature (operation) available on the Mini plan and above. On the Free plan, operations configured for the flow bot will result in errors, so please be aware. ・Paid plans such as the Mini plan offer a two-week free trial. During the free trial, you can use apps and features (operations) that are otherwise restricted.
On the first page, the account information of the Notion linked with My App is reflected.
After confirming the account information and modifying the title, proceed to the next step.
On the next page, set the trigger activation interval.
The trigger activation interval can be set from 5 minutes to 60 minutes, but please note that some options may not be available depending on the plan of Yoom.
After entering both, update the specified database (or leave it as is if created) and click "Test".
This time, we used a database related to tasks for testing. If the test is successful, you can obtain the output.
If there is information you want to add to Google Chat notifications, refer to this guide and add the output from "Add Value to Retrieve".
After confirming the output, click "Save" to complete the trigger settings.
Step 3: Setting Up Notifications to Google Chat
Next, set up notifications to Google Chat for Notion information. On the first page, modify the account information and title as you did with Notion.
Enter the required fields such as Space ID and set the details of the message to be notified.
Utilize the output to specify the content you want to notify. Once everything is set, click "Test" to check the notification on Google Chat.
If the notification is received as specified, click "Save" to complete all settings.
Finally, turn on the trigger.
Now, Notion information will be automatically notified to Google Chat. The flow you set is as follows.
Notify Google Chat when information is added to any Notion database.
■Overview When managing tasks and sharing information in Notion, manually notifying Google Chat for each update is time-consuming and carries the risk of missed notifications. If important information sharing is delayed or overlooked, it can often hinder business operations. By using this workflow, when information is added or updated in a Notion database, a notification is automatically sent to Google Chat, resolving these information-sharing challenges.
■Recommended for ・Those who manually notify Google Chat each time for information managed in Notion ・Those who want to eliminate mistakes such as missed notifications or delays caused by manual notifications ・Managers who want to make information sharing within the team smoother and keep projects moving smoothly
■Notes ・Please connect both Notion and Google Chat with Yoom. ・For the trigger, you can choose activation intervals of 5, 10, 15, 30, or 60 minutes. ・The minimum activation interval varies by plan, so please note. ・Integration with Google Chat is only available for Google Workspace. For details, see below. https://intercom.help/yoom/en/articles/6647336 ・Branching is a feature (operation) available on the Mini plan and above. On the Free plan, operations configured for the flow bot will result in errors, so please be aware. ・Paid plans such as the Mini plan offer a two-week free trial. During the free trial, you can use apps and features (operations) that are otherwise restricted.
Depending on the information handled in Notion, there may be cases where notifications are not needed each time. For example, in task management, you can set it to notify only those tasks that are due by the end of the month every Monday.
You can set this up by using the task deadline as a condition in the second setting.
You can also set conditions based on task names or priorities. Try setting conditions according to the information you retrieve in Notion.
Change Trigger to Email Reception
You can automate the process of retrieving email information and automatically adding it to Notion, as well as sending Google Chat notifications, without directly registering data in Notion.
Set the flow to activate when an email containing "task" in the title is received, and obtain the information in the email body as output. The flow is to add that information to Notion and notify.
By using an email trigger, you can efficiently obtain information from people who do not use Notion.
Other Automation Examples Using Notion and Google Chat
In addition to the flow introduced this time, you can achieve various business automations by utilizing the APIs of Notion and Google Chat. All of them can be used with simple settings, so if you find something interesting, please give it a try!
Other Automation Examples with Notion and Google Chat
This is a flow that summarizes the contents of meeting minutes registered in the Notion database and notifies them to Google Chat.
Summarize the contents of the meeting minutes registered in the Notion database and notify Google Chat.
■Overview When managing projects and tasks in Notion, are you manually creating a folder in Dropbox each time to store related files? While this task is simple, as it adds up it becomes a significant burden and may lead to mistakes such as forgetting to create folders. By using this workflow, whenever a new page is created in a Notion database, a linked folder is automatically created in Dropbox, solving these issues.
■Who we recommend this template for ・Those who use Notion and Dropbox together and want to streamline the management of information and files ・Those who find manual folder creation cumbersome and want to prevent input errors or omissions ・Those who aim to improve productivity by automating routine work that connects multiple tools
■Notes ・Please connect Yoom to both Notion and Dropbox. ・You can set the trigger interval to 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest available interval depends on your plan. ・Branching is a feature (operation) available on the Mini plan or higher. If you are on the Free plan, Flowbot operations you have configured will result in an error. ・Paid plans such as the Mini plan offer a two-week free trial. During the free trial, you can use apps and features (operations) that are otherwise restricted.
Every day, extract tasks due today from the Notion database and notify them all at once.
By notifying all tasks due today at once, there is no need to notify each member manually, and the tasks that need to be done that day are clear among the team.
Extract tasks due today from the Notion database every day and notify them all at once in Google Chat.
■Overview This is a flow that extracts tasks due today from the Notion database and notifies them on Google Chat all at once. By using Yoom, you can easily connect apps without programming.
■Who we recommend this template for 1. Those who aggregate information on Notion ・Project managers who centrally manage project tasks ・Those who utilize Notion for progress management 2. Those who share information using Google Chat ・Project leaders who share progress and tasks ・Those who use Google Chat for sharing notifications
■Caution ・Please link each of Notion and Google Chat with Yoom. ・Linking with Google Chat is only available with Google Workspace. Please see below for details. https://intercom.help/yoom/ja/articles/6647336
The system is activated at a fixed date and time each month, allowing the person in charge to enter their goals, which are then notified in Google Chat.
This is a flow that launches at a specified date and time every month, has the person in charge enter the goals, and notifies the content to Google Chat.
By receiving notifications in Google Chat spaces, it is expected that stakeholders will find it easier to keep track of the tasks that have been created.
When a Thing is created in Bubble, notify Google Chat.
Benefits and Specific Use Cases of Integrating Notion with Google Chat
Benefit 1: Accelerating Information Sharing Within the Team
When information is added to Notion, notifications are sent to the entire team through Google Chat, making it easier for members to stay updated with the latest information. This reduces the effort required for manual communication and information sharing, improving work efficiency. Additionally, by taking appropriate actions upon seeing the notifications, it becomes easier to maintain the overall work speed of the team.
For example, when a new item is added to a Notion database summarizing internal FAQs or work procedures, notifying Google Chat ensures everyone is aware of the changes. This helps in distributing necessary information appropriately, reducing unnecessary questions and confirmation tasks.
Benefit 2: Streamlining Task Management
If you are using Notion for task management, you can notify Google Chat when a new task is added, reducing the risk of the assignee overlooking it. If task additions or changes go unnoticed, it can potentially affect the progress of the entire work, but this system makes it easier to take action at the right time.
For instance, when a new task is added to a Notion database managing project progress, notifying Google Chat makes it easier for stakeholders to understand what needs to be done next. This helps align task priorities and assignee awareness, supporting smooth work progression.
Benefit 3: Enhancing Project Transparency
By notifying Google Chat of information recorded in Notion's database, it becomes easier for all stakeholders to understand the project's progress and changes. This prevents misunderstandings and miscommunications, leading to smooth business operations.
For example, if a development team is managing progress in Notion, notifying Google Chat of each task's status change allows managers and members of other departments to accurately grasp the current situation. This facilitates appropriate support and resource adjustments, ensuring smooth project progression.
Conclusion
By achieving the integration of Notion and Google Chat with Yoom, information sharing within the team becomes smoother, and work efficiency is expected to improve. Since manual notifications are no longer necessary, it reduces information transmission errors, making it easier for the entire team to grasp necessary information at the right time.
Moreover, Yoom is a no-code tool that can be easily used without programming knowledge, allowing anyone to set it up intuitively. Why not try a two-week free registration and experience the automatic integration of Notion and Google Chat?
With Yoom, you can easily build the kind of collaboration described here without programming knowledge.
With five years of experience as an SEO writer, I continue to write with the motto of being "easy to read" and "easy to understand." I want to convey the convenience of Yoom, which allows app integration without programming knowledge, to as many people as possible!
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