How to Notify Google Chat When Survey Response Information is Created on a Notion Page

② Copy an Existing Template

By using the above template, you can easily set up automation.
First, open My Projects in Yoom and click "+ New Connection".

Next, click "Create from Template Gallery".

In the search box at the top let, enter and search for the application name (Notify Google Chat when survey response information is created on a Notion page).
Click "Try this template".

This completes the template copy. You may notice that a red "!" is displayed on the screen.
Next, proceed with setting up each trigger to remove this error mark.

③ Trigger Settings

First, select "When a page is created or updated" and enter the necessary information to set it up.
Enter the account information (email address) to be linked.

[How to Set]

• Trigger Interval: You can choose from intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. *The selection of intervals may vary depending on the plan.

A test button is provided for operation verification, so try it if necessary.

Confirm that the error mark next to "When a page is created or updated" has disappeared.
If the error mark has not disappeared, the settings have not been configured correctly.

Next is the setting for "Notify Google Chat".
Enter the necessary information as before and set it up.
Enter the account information (email address) to be linked and click "Next".

[How to Set]

• Space ID: The string after "/space/" in the Google Chat URL is the Space ID. Example) AAAA3b8XTvw
• Key: Enter the string after "key=" in the Webhook URL obtained from "Space Name > Manage Webhook".
• Token: Enter the string after "token=" in the Webhook URL obtained from "Space Name > Manage Webhook". Remove the trailing "%3D".
• Message Content: Set the message content you want to send as desired.

A test button is provided for operation verification, so try it if necessary.

The following items can be set in the detailed settings.

• ‍API Response Error Handling: Proceed to the next operation even if the error response (400 series) occurs.
• Pre-confirmation Setting: Confirm before executing.
• Automatic Retry Setting: Automatically retry up to 5 times if the operation fails (after 5 minutes, 30 minutes, 1 hour, 3 hours, 6 hours).‍
• Execution Interval (seconds): Execute the operation after waiting for the set number of seconds.

Once the settings are complete, press "Save".

Finally, turn on the trigger setting next to "When a page is created or updated".

This completes all the settings for "Notify Google Chat when survey response information is created on a Notion page".
Well done!

Other Automation Examples Using Notion and Google Chat

In addition to the integrations introduced today, various automations can be achieved by utilizing the APIs of Notion and Google Chat.

If you find anything interesting, please feel free to try it out!

Automation Examples Integrating Notion and Google Chat

You can set up notifications in Google Chat when information is added to a Notion database, or extract tasks due today from Notion and send a batch notification to Google Chat daily.
Additionally, it's possible to integrate content posted in a specific Google Chat space into a Notion database.

Automation Example Using Notion

Read Invoices Received by Email with OCR and Add to Notion

Automatically read invoices received in Gmail or Outlook using OCR and add them to Notion.

Add to Notion when an event is created in the calendar

Automatically add events registered in Google Calendar or Outlook Calendar to Notion.

Create a folder in cloud storage when a page is created in Notion

Automatically create a folder in Google Drive, OneDrive, etc., when a page is created in Notion.

Automation Example Using Google Chat

Notify Google Chat When There is a Form Response

Automatically notify Google Chat when there is a response to a Google Form or a HubSpot form.

Notify Google Chat with Meeting Minutes after Web Conference Ends

After a meeting ends on Google Meet or Zoom, the meeting content is converted into minutes and automatically notified to Google Chat.

Notify messages posted on Google Chat to other chat tools

Automatically notify messages posted on Google Chat to Slack, Discord, etc.

Benefits of Integrating Notion and Google Chat

Benefit 1: Automatic Information Sharing

When survey responses are registered in Notion, a notification is sent to Google Chat, allowing you to automatically share that information. This eliminates the need to wait for aggregation or confirmation at specific times, enabling quick responses based on the latest survey results. For example, if you are handling inquiries using the survey feature, this automatic notification environment should allow you to respond promptly to inquiries. The convenience of receiving the latest information just by checking notifications in Google Chat means you can avoid the hassle of accessing other applications.

Benefit 2: Reduction of Manual Tasks

Automating the workflow of individually checking survey responses and manually sharing them leads to improved work efficiency. Automation not only shortens work time but also significantly reduces the risk of errors and oversights associated with manual tasks. Additionally, if you can redirect the time spent on manual work to other important tasks, you may find more overall resource availability. This app integration is especially recommended for environments where survey results frequently occur!

Conclusion

We introduced a method where notifications are automatically sent to Google Chat when survey responses are registered in Notion by integrating Notion and Google Chat. This integration allows you to automatically share the latest information with the entire team, enabling quick decision-making. Moreover, reducing manual confirmation tasks should lead to increased operational efficiency by mitigating the risk of human error. Yoom offers intuitive no-code operations, making it recommended for beginners in app integration. Please use this article as a reference to integrate Notion and Google Chat!

[App-Specific Template List]
→Notion
→Google Chat