When your daily tasks are piling up, have you ever added tasks or client information to Notion but forgotten to create a folder in OneDrive? If you frequently use Notion and OneDrive, you can automate these tasks by integrating the apps. In this article, we will explain "how to create a folder in OneDrive when a page is created in a Notion database." Additionally, we will introduce advanced integrations for each app in the latter half. Everything can be implemented without any coding, so feel free to use this as a reference!
Recommended for
Those considering improving work efficiency with Notion and OneDrive.
Those who create a folder in OneDrive every time a page is created in Notion.
Those who want to integrate Notion and OneDrive to automatically create folders.
For those who want to try it immediately
In this article, we introduce the integration method using the no-code tool "Yoom." No complicated settings or operations are required, making it easy for non-engineers to achieve. You can also start immediately using the template below, so please give it a try!
When a page is created in the Notion database, create a folder in OneDrive.
How to Create a Notion and OneDrive Integration Flow
This time, we will introduce a flow where "a folder is created in OneDrive when a page is created in a Notion database."
How to Connect Notion and OneDrive Accounts with Yoom
First, let's register the My Apps to link Yoom with Notion and OneDrive. Start with registering My Apps in Notion. Log in to Yoom, select "My Apps" on the left, and click "New Connection." Search for Notion from "Search by App Name" or find it from the list below.
When "Yoom is requesting access to your Notion" is displayed, click the blue button "Select Pages."
Check the pages you want to allow and click the blue button "Allow Access."
Next, perform the app integration for OneDrive. Select OneDrive just like the My Apps registration for Notion. Once you transition to the following screen, sign in.
Check the My Apps section to ensure Notion and OneDrive are displayed. This completes the app integration of Yoom with Notion and OneDrive. *Microsoft365 (formerly Office365) has a home plan and a general business plan (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail.
Next, please copy the template below.
When a page is created in the Notion database, create a folder in OneDrive.
1. Hover over the banner and click "View Details" 2. Click "Try this template" on the redirected page 3. Register for Yoom * If you have already completed registration, the login screen will be displayed, so please log in.
How to create a folder in OneDrive when a page is created in the Notion database
This time, we will create a flow such as "Create a folder in OneDrive when a page is created in the Notion database". It can be created in the following two steps, so let's create it together.
Setting the app trigger to activate when a page is created in the Notion database
Setting the action to create a folder in OneDrive
Select a project from the "Project List" on the left side of the screen. If you are creating a new project, create it with the "+" next to "Project List". Once completed, create the flow by starting with "Create New" → "Create from Scratch" in the upper right corner.
Please enter "Title" and "Description" as you like. The condition for activating the flow bot is "When a specific app event is received". When you move to the "Select App" screen, please select Notion.
Enter the title of the "App Trigger" as you like and set the "Trigger Action" to "When a page is created or updated".
Set the "Trigger Activation Time" to "5 minutes" → "Test" → If "Test Successful", please "Save". * You can select the trigger activation interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, and 60 minutes. Please note that the shortest activation interval varies depending on the plan.
Next, let's set up the action to create a folder in OneDrive. Create it from the "+" under the Notion app trigger you just created. When you move to "Select Operation Type", click "Integrate with App" and select OneDrive.
Enter the title as you like and set the "Action" to "Create Folder".
Please select "Drive ID" and "Parent Folder Item ID" from the candidates. * The display order of the parent folder item ID candidates is displayed from the most recently updated. If the relevant folder is not displayed in the candidates, please update the folder information by changing the folder name once, etc. "Parent Folder Name" should be the name of the parent folder specified in the parent folder item ID. "Folder Name" should specify the name of the new folder to be created. Once these inputs are complete, "Test" → "Test Successful" → "Save".
Don't forget to turn the app trigger "ON", and all steps are complete.
When a page is created in the Notion database, create a folder in OneDrive.
Other Automation Examples Using Notion and OneDrive
In addition to the integrations introduced today, it is possible to achieve various automations by utilizing the APIs of Notion and OneDrive.
If you find something interesting, please give it a try!
Automation Examples Integrating Notion and OneDrive
By using Yoom's Chrome Extension Trigger, you can create a folder in OneDrive with one click from a Notion database. Additionally, it is possible to set up an integration where a report is created in Google Docs and saved to OneDrive when a record is added to Notion.
Create a OneDrive folder with one click from the Notion database
■Overview The flow "When a record is added to Notion, create a report and store it in OneDrive" is a workflow that streamlines data management in Notion and automates report creation and storage tasks.
■Recommended for - Those who want to integrate Notion and OneDrive to improve business efficiency - Business users aiming to automate report creation - Team leaders spending too much time on data management - Those feeling burdened by manual data transfer and report creation - Company personnel considering workflow automation
■Notes - Please link Notion, Google Docs, and OneDrive with Yoom. - Branching is a feature available on the Mini Plan and above (Operation). For free plans, operations set in the flow bot will result in an error, so please be aware. - Paid plans like the Mini Plan offer a 2-week free trial. During the free trial, restricted apps and features (Operations) can be used. - Microsoft365 (formerly Office365) has Home Plans and Business Plans (Microsoft365 Business), and authentication may fail if you are not subscribed to a Business Plan. - Triggers can be set at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. - Note that the shortest trigger interval varies by plan. - Please prepare an invoice template for Google Docs. For details, please refer to the link below. https://intercom.help/yoom/en/articles/8237765 - For details on file size limits for triggers and each operation, please refer to the link below. https://intercom.help/yoom/en/articles/9413924
■Overview When managing tasks and sharing information in Notion, manually notifying Google Chat for each update is time-consuming and carries the risk of missed notifications. If important information sharing is delayed or overlooked, it can often hinder business operations. By using this workflow, when information is added or updated in a Notion database, a notification is automatically sent to Google Chat, resolving these information-sharing challenges.
■Recommended for ・Those who manually notify Google Chat each time for information managed in Notion ・Those who want to eliminate mistakes such as missed notifications or delays caused by manual notifications ・Managers who want to make information sharing within the team smoother and keep projects moving smoothly
■Notes ・Please connect both Notion and Google Chat with Yoom. ・For the trigger, you can choose activation intervals of 5, 10, 15, 30, or 60 minutes. ・The minimum activation interval varies by plan, so please note. ・Integration with Google Chat is only available for Google Workspace. For details, see below. https://intercom.help/yoom/en/articles/6647336 ・Branching is a feature (operation) available on the Mini plan and above. On the Free plan, operations configured for the flow bot will result in errors, so please be aware. ・Paid plans such as the Mini plan offer a two-week free trial. During the free trial, you can use apps and features (operations) that are otherwise restricted.
■Overview This is a flow that notifies Teams when information is added to any Notion database.
■Notes ・Please link Yoom with both Notion and Microsoft Teams. ・Branching is a feature (operation) available on the Mini Plan or higher. If you are on the Free Plan, the operations set in the flow bot will result in an error, so please be careful. ・Paid plans such as the Mini Plan offer a 2-week free trial. During the free trial, you can use restricted apps and features (operations). ・Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan. ・Microsoft365 (formerly Office365) has both a home plan and a general business plan (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail.
■Overview This is a flow that automatically sorts emails received in Gmail by keyword and adds them to Notion. By using Yoom, you can easily connect apps without programming.
■Recommended for those who 1. Manage business emails using Gmail ・Those who receive a large number of emails every day and want to efficiently sort important emails ・Those who want to quickly determine work priorities and improve time management
2. Use Notion to manage information ・Those who use Notion for task and project management but want to reduce the effort of manually entering information ・Those who want to automatically centralize and share information received via email in a database for easy sharing with the entire team
■Notes ・Please integrate both Gmail and Notion with Yoom. ・You can select the trigger activation interval at 5, 10, 15, 30, and 60-minute intervals. ・Note that the shortest activation interval varies depending on the plan. ・Switching destination is a feature (operation) available with the Mini plan or higher. For the free plan, the operation of the set flowbot will result in an error, so please be careful. ・Paid plans like the Mini plan offer a two-week free trial. During the free trial, you can use apps and features (operations) that are usually subject to restrictions.
This is a flowbot that automatically uploads attachments received by email to OneDrive. When an email is sent to the email address created in Yoom, the flowbot is automatically activated.
■Overview By using the workflow "Generate a contract based on Slack post content and store it in OneDrive", contracts are automatically generated from Slack posts. Manual document creation is no longer necessary, improving work efficiency.
■Recommended for ・Those who use Slack for team communication ・Those who want to streamline the contract issuance process ・Those who find manual contract creation time-consuming and want to do it more quickly ・Companies that use OneDrive for file management and sharing ・Those who have many contract issuance and storage tasks and find them cumbersome
■Notes ・Please integrate Slack, Google Docs, and OneDrive with Yoom. ・Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・The shortest activation interval varies depending on the plan, so please be aware. ・Microsoft365 (formerly Office365) has plans for home use and general corporate use (Microsoft365 Business), and authentication may fail if you are not subscribed to the general corporate plan.
■Overview By using the workflow 'When a row is added to Google Sheets, issue a contract and store it in OneDrive', you can automate the document creation process. Issuing contracts and storing them in OneDrive can be done smoothly.
■Recommended for ・Those who use Google Sheets for data management and operations ・Those who have many contract issuance tasks and find it cumbersome to do manually ・Those who want to quickly create necessary documents when new data is added ・Companies that use OneDrive for centralized data management ・Those who want to efficiently share information with related departments and team members ・Those who want to automate manual tasks and improve work efficiency
■Notes ・Please link both Google Sheets and OneDrive with Yoom. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan. ・Microsoft365 (formerly Office365) has a home plan and a general business plan (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail.
1. Streamlined Information Sharing within the Team through Centralized Information Management
By integrating Notion with OneDrive, you can consolidate information across different platforms, making it easier to share information within the team.
For example, when a new page is created in Notion, a corresponding folder is automatically generated in OneDrive, allowing members to easily access necessary files through Notion. This enhances project management and document sharing efficiency, facilitating smooth operations and providing significant benefits for team-wide information sharing.
Every time a new page is created in Notion, a corresponding folder is automatically generated in OneDrive, eliminating the need to manually create folders.
Organizing folders by project or task makes it easy to access files, enabling members handling multiple projects simultaneously to work efficiently. Especially when collaborating with members from other departments, a clear folder structure allows for smooth file sharing.
3. Consistent Workflow and Enhanced Data Visualization
Leveraging the integration of Notion and OneDrive ensures a consistent team workflow and promotes data visualization.
For instance, adding the OneDrive folder URL to a Notion page clarifies file storage locations for team members, reducing the risk of data loss. Additionally, updates made in OneDrive are reflected in Notion, allowing all team members to access the latest information, facilitating easy project progress tracking and improving work efficiency.
Conclusion
This time, we introduced the flow of "creating a folder in OneDrive when a page is created in Notion's database." Integrating Notion with OneDrive makes data and storage management easier. If you frequently use Notion and OneDrive, it's recommended to integrate apps with Yoom. This not only enhances efficiency but also increases convenience, potentially boosting productivity even further.
Yoom offers a two-week free trial, so feel free to try it if you're interested!
With Yoom, you can easily build the kind of collaboration described here without programming knowledge.
Having transitioned from a career in child welfare to working as a writer, I am currently blogging for Yoom. I am continually amazed by the efficiency improvements Yoom enables and am eager to share this excitement with others to contribute to society. I will be sharing insights on app integrations and automation that even someone like me, with zero programming knowledge, can accomplish.
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