2. Regularly Backup Files from a Specific OneDrive Folder to Box
This is a recommended flow for those managing files with OneDrive and Box, who want to regularly back up their data to prevent loss due to human error or other issues.
・
When using OneDrive and Box together for regular backups and file sharing manually, there's a risk of errors and omissions.
"I need to upload the documents I put on OneDrive to Box as well..."
"I want to regularly back up my OneDrive files to Box, but doing it manually is a hassle..."
Have you ever had such experiences?
That's why we recommend integrating OneDrive and Box!
By integrating, you can automate data sharing between tools and improve the efficiency of file uploads and backups.
In this article, we will explain in detail how to achieve integration with no-code, ensuring peace of mind even for non-engineers.
With simple operations, anyone can easily set it up, so be sure to check it out to make file management smarter!
By using Yoom, you can easily integrate OneDrive and Box with no code.
Yoom provides templates for integrating OneDrive and Box, so you can set up the integration immediately without any API knowledge, just by registering.
If you want to try it right away, start by clicking "Try it" on the banner below!
By integrating OneDrive and Box via API, you can automatically sync data from OneDrive to Box! For example, you can automatically perform data synchronization like the following without human intervention.
When managing files with OneDrive and Box, it facilitates smooth data sharing between the tools. By eliminating the need to manually upload files, you can save working time and allocate the freed resources to other tasks.
This is a recommended flow for those managing files with OneDrive and Box, who want to regularly back up their data to prevent loss due to human error or other issues.
This flow is recommended for efficiently managing data recorded in image files stored in OneDrive. By utilizing OCR (Optical Character Recognition) technology, you can reduce manual errors and achieve highly accurate data management.
Let's get started by creating a flow that integrates OneDrive and Box!
This time, we will proceed with the integration of OneDrive and Box using Yoom in a no-code manner. If you do not have a Yoom account yet, please create one using the registration form.
[What is Yoom]
This time, we will create a flow to "upload files created in OneDrive to Box"!
The creation process is broadly divided into the following steps.
First, connect OneDrive and Box to My Apps.
After logging into Yoom, click "+ Add" from "My Apps" in the left menu.
[For OneDrive]
1. Search for OneDrive in the search box and select it from the list of app candidates.
2. You will be prompted to sign in with your Microsoft account, so enter the email address of the account you want to connect with Yoom.
3. Enter your password.
This completes the connection of OneDrive to My Apps.
For more information on the registration process and precautions for My Apps in Microsoft 365 services, please also refer to this page!
Note: "Microsoft 365 (formerly Office 365)" has both personal and business plans (Microsoft 365 Business). If you do not have a business plan, authentication from Yoom may not work properly, so please be careful.
[For Box]
1. Search for Box in the search box and select it from the list of app candidates.
2. Log in to the Box account you want to connect with Yoom. Enter your email address and password, then click "Approval".
3. A permission screen for access to Yoom will appear. Check the access permissions and click "Allow access to Box".
This completes the connection of Box to My Apps.
Once the My Apps connection is complete, let's proceed with setting up the flow. Click "Try it" on the banner below to copy the template.
When a template is copied to Yoom, the following screen will appear, so press "OK".
1. Click "When a file is created or updated in a specific folder" at the top of the template.
2. Select the OneDrive account information you want to link with Yoom and click "Next". If you have already completed the app integration, the information of the linked account will be automatically reflected.
3. Select the trigger activation interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. It is generally recommended to set it to the shortest time!
※ Please note that the shortest trigger activation interval varies depending on the plan.
4. Enter the OneDrive drive ID in the "Drive ID" field.
When you click the input box, a list of drives in the linked account will be displayed as "candidates", so select from the candidates.
5. Enter the name of the folder to be triggered in the "Folder Name" field.
Search for candidates for "Folder Item ID" using the value entered here.
When you click the "Folder ID" field, candidates that match the value entered in the "Folder Name" field will be displayed, so select the appropriate one.
6. After setting, create a file in the specified OneDrive folder for testing.
After creation, return to the Yoom screen and click "Test". If the test is successful, the information of the files in the folder will be extracted in the "Output", so please check the contents.
If there are no issues, click "Save" to complete the settings.
※ About Output
Output refers to the values obtained when executing "Test" during trigger or operation settings.
The obtained output can be used as a value during subsequent operation settings, and it will be a fluctuating value each time the flow bot is activated. For more details, please refer to here.
1. Click "Download File" in the template.
2. For "Account information to link with OneDrive", select the same account specified in Step 3.
3. Select the "Drive ID" where the file you want to download is saved from the candidates.
4. Set the "File Item ID" using the output.
When you click the input field, the output will be displayed, so select "Item ID_Trigger" within "When a file is created or updated in a specific folder".
5. Once the settings are complete, execute the test. If the test is successful, the specified file will be available for download.
Click "Download" to actually download the file and check it.
If there are no issues, click "Save" to complete the settings.
1. Click "Upload File" in the template.
2. Select the Box account you want to use and click "Next".
3. Set the "File Name" using the output.
Select "Item Name_Trigger" within "When a file is created or updated in a specific folder". This allows you to reference the name of the file obtained in Step 3.
4. Set as follows:
Once the settings are complete, click "Test" to execute the test.
5. If "Test Successful" is displayed, the file will be saved in Box.
Actually open the Box folder and check if the file has been uploaded.
If there are no issues, click "Save" to complete the settings.
This completes all the settings.
After completing the settings, a popup like the one below will be displayed, so turn "Turn on the trigger". Check if the flow is working properly!
This time, we introduced how to link data from OneDrive to Box, but if you want to link data from Box to OneDrive, please also use the following template.
This flow is recommended for those who manage files on both Box and OneDrive and back up Box data to OneDrive.
It is possible to automate various tasks using the APIs of OneDrive and Box. If you find something interesting, please give it a try!
You can set up automatic notifications via email or chat when a file is uploaded to OneDrive, or automatically upload files received via email or chat to OneDrive.
It is also possible to automatically save documents from other tools to Box, or automatically save files received via email or chat to Box.
How was it? By integrating OneDrive and Box, you can automate file uploads and backups. This will help prevent human errors and significantly reduce working time. The appeal of using Yoom is that you can achieve integration with no code and in just a few steps.
If you're thinking, "I want to streamline my work more" or "I want to make file management easier!", please create a free account first. Registration takes only 30 seconds! You can experience the automatic integration of OneDrive and Box immediately after registration.
The flow can be freely customized. Please try to build the optimal flow that suits your company's operations!
Make your daily tasks easier and more efficient with Yoom. Please refer to this article to connect convenient apps and automate various tasks!
.avif)
.avif)
.avif)
