When using Microsoft Teams and GitLab together, organizing information between the tools can be time-consuming, right? You might find yourself wondering, "Am I addressing this task?" or "Did I register the decisions made in the meeting on GitLab?" Before you know it, you might miss some tasks or make manual input errors.
That's where the automation of tasks through the integration of Microsoft Teams and GitLab comes in handy! By integrating the apps, you can register issues on GitLab based on messages from Microsoft Teams, or quickly notify Microsoft Teams of updates from GitLab, allowing for smooth information flow without manual work.
In this article, we will explain how to integrate Microsoft Teams and GitLab without the need for programming. Let's explore tips to reduce manual workload and enhance work efficiency together!
For those who want to try it quickly
By using Yoom, you can easily integrate Microsoft Teams and GitLab without any code. Yoom provides templates for integrating Microsoft Teams and GitLab, so you can achieve integration immediately just by registering, even without API knowledge.
Automatically create issues in GitLab from content posted in Microsoft Teams.
■概要 「Microsoft Teamsで投稿された内容からGitLabに課題を自動作成する」フローは、チーム内のコミュニケーションを活用してタスク管理を効率化する業務ワークフローです。 Microsoft Teamsで共有された重要なメッセージやアイデアを自動的にGitLabの課題として登録することで、情報の一元管理とタスク追跡が可能になります。
What You Can Do by Integrating Microsoft Teams and GitLab
By integrating Microsoft Teams with GitLab's API, you can automatically link data from Microsoft Teams to GitLab! For example, you can automatically perform data integration like the following without human intervention.
1. Automatically Create Issues in GitLab from Content Posted in Microsoft Teams
When a message is sent to a specific channel in Microsoft Teams, AI extracts the text data and automatically creates an issue in GitLab. By utilizing AI to automatically extract the necessary data, you can expect to reduce human errors such as input omissions and mistakes.
Automatically create issues in GitLab from content posted in Microsoft Teams.
■概要 「Microsoft Teamsで投稿された内容からGitLabに課題を自動作成する」フローは、チーム内のコミュニケーションを活用してタスク管理を効率化する業務ワークフローです。 Microsoft Teamsで共有された重要なメッセージやアイデアを自動的にGitLabの課題として登録することで、情報の一元管理とタスク追跡が可能になります。
2. Automatically Create an Issue in GitLab When a Message Containing a Specific Keyword is Received in Microsoft Teams
This flow extracts text data using AI when a specified keyword is received in Microsoft Teams and automatically creates an issue in GitLab. If you want to focus on specific keywords and create issues in GitLab, this flow is recommended.
When a message containing specific keywords is received in Microsoft Teams, automatically create an issue in GitLab.
Let's Create a Microsoft Teams and GitLab Integration Flow
Let's get started with creating a flow that integrates Microsoft Teams and GitLab! This time, we'll use Yoom to proceed with the integration of Microsoft Teams and GitLab without any code.
If you haven't used Yoom yet, please register for free from here. If you are already using Yoom, please log in!
[What is Yoom]
This time, we will create a flow to automatically create an issue in GitLab based on content posted in Microsoft Teams! The creation process is broadly divided as follows.
Register Microsoft Teams and GitLab as My Apps
Copy the template
Set the trigger for Microsoft Teams, which will be the starting point of the flow, and then set the subsequent GitLab action
Turn on the trigger button and check the operation
Automatically create issues in GitLab from content posted in Microsoft Teams.
■概要 「Microsoft Teamsで投稿された内容からGitLabに課題を自動作成する」フローは、チーム内のコミュニケーションを活用してタスク管理を効率化する業務ワークフローです。 Microsoft Teamsで共有された重要なメッセージやアイデアを自動的にGitLabの課題として登録することで、情報の一元管理とタスク追跡が可能になります。
Step 1: Register My Apps for Microsoft Teams and GitLab
First, register your apps in My Apps to connect them to Yoom. Pre-registering your apps will make the automation setup smoother.
Let's proceed with the setup! Click on "My Apps" on the left side of the Yoom screen, and then click "Add" on the right side.
[Register My Apps for Microsoft Teams]
A list of apps will be displayed, so find Microsoft Teams from the list or use the search function. When the following screen appears, log in with the Microsoft Teams account you want to link. Note: Microsoft 365 (formerly Office365) has both personal and business plans (Microsoft 365 Business), and if you are not subscribed to the business plan, authentication may fail.
[Register My Apps for GitLab]
Similarly, find GitLab from the list or use the search function. When the following screen appears, log in with the GitLab account you want to link.
If Microsoft Teams and GitLab are displayed in the My Apps section, the registration is complete!
Step 2: Copy the Template
From here, we will proceed with setting up the automation flow! Log in to Yoom, click "Try it" on the banner below, and copy the template.
Automatically create issues in GitLab from content posted in Microsoft Teams.
■概要 「Microsoft Teamsで投稿された内容からGitLabに課題を自動作成する」フローは、チーム内のコミュニケーションを活用してタスク管理を効率化する業務ワークフローです。 Microsoft Teamsで共有された重要なメッセージやアイデアを自動的にGitLabの課題として登録することで、情報の一元管理とタスク追跡が可能になります。
When you click, the template will be automatically copied, and the following screen will be displayed. Click "OK" to proceed with the setup. ※ The template is automatically stored in "My Projects," so you can check it from there if you want to verify it.
Check the "Title" of the copied template to ensure it is the template you want to use. ※ The title can be changed if necessary.
Step 3: Set the Microsoft Teams trigger that starts the flow
First, set up a trigger to automatically start the flow bot when a message is received in Microsoft Teams. Click "When a message is sent to a channel" in the copied template.
Clicking will transition to a screen like the one below. The "Account Information to Integrate" will display the information registered in My Apps in Step 1. Leave the trigger action as is and click "Next."
Next, configure the API connection settings.
(1/3) Trigger Interval Setting Set the trigger interval. Select from the dropdown. ※ The trigger interval can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. Note that the shortest trigger interval varies depending on the plan.
(2/3) Target Team ID Setting Scroll and set the "Team ID." Click the "Team ID" field to display candidates and select the appropriate ID.
(3/3) Target Channel ID Setting
Next, set the "Channel ID." Select from the candidates as before. Messages posted to the channel set here will automatically trigger the flow bot.
After completing the setup, move to the Microsoft Teams screen and notify the GitLab Issue data for testing. This time, I posted the following Issue data!
Once the post is complete, click "Test." After a successful test, check the contents of the obtained output.
After a successful test, click "Save."
Step 4: Set to extract data from the posted text
Next, set up to extract specific text data from Microsoft Teams messages using AI. Click "Extract data from text." ※ For detailed settings on extracting text data using AI, please refer to here.
The following screen will be displayed, so check the settings. Since you are using a template, the default settings are fine. Click "Next" as is.
Next, perform detailed settings. Please check the following precautions.
(1/2) Target Text Setting
Scroll and set the "Target Text." To extract data from the content of Microsoft Teams messages, set it by quoting the output obtained during the trigger setup. The output will be displayed by clicking the arrow in the red frame.
(2/2) Setting the Items to Extract
Next, set the "Items to Extract." This time, we set it to extract "Issue Title," "Issue Description," and "Due Date" as follows. ※ You can freely set the items to extract. Specify them separated by commas (,).
After completing the settings, execute "Test" and confirm that the output is correctly obtained. After checking the content, click "Save."
Step 5: Set to create an Issue in GitLab
Next, set up to create an Issue in GitLab based on the content of the Microsoft Teams message. Click "Create Issue."
The following screen will be displayed, so check the settings. The "Account Information to Integrate" will display the information registered in My Apps in Step 1. Leave the action as is and click "Next."
Next, configure the API connection settings.
(1/4) Project ID Setting
Specify the project where the Issue will be automatically created. Click the "Project ID" field to display candidates from the linked account and select from the candidates.
(2/4) Issue Title Setting
Scroll and set the "Issue Title." Here, set it by quoting the output obtained during the "Extract data from text" action setup. This allows for automatic creation with a title tailored to each Issue's content.
(3/4) Issue Description Setting
Next, set the "Issue Description." Similarly, set it by quoting the output obtained during the "Extract data from text" action setup. This allows for automatic creation with a description tailored to each Issue's content.
(4/4) Due Date Setting
Finally, set the "Due Date." Again, by quoting the output obtained during the "Extract data from text" action setup, you can automatically set a due date tailored to each Issue.
Also, set other items such as "Assignee ID" as needed.
If you want to set it by quoting the output, post the information you want to obtain when sending a message in Microsoft Teams. Then, by adding the information you want to obtain to the "Items to Extract" during the "Extract data from text" action setup, you can set it by quoting the output.
After completing the settings, execute "Test" and confirm that the Issue is correctly created in GitLab. After confirmation, click "Save."
Step 6: Turn ON the Trigger Button and Check Operation
All settings are now complete! The following screen will be displayed, so click "Turn ON Trigger." Check if the flow bot you set up is working properly!
This concludes the flow to automatically create an Issue in GitLab based on the content posted in Microsoft Teams.
If you want to link GitLab data to Microsoft Teams
Earlier, we introduced how to link data from Microsoft Teams to GitLab, but if you want to link data from GitLab to Microsoft Teams, please use the following template.
1. Notify Microsoft Teams when an Issue is created in GitLab
This flow is recommended for those who want to quickly grasp the creation of GitLab Issues and speed up response times. Since manual notification work is no longer necessary, it reduces the workload and prevents human errors such as notification omissions or mistakes.
When an issue is created in GitLab, notify Microsoft Teams.
2. Notify Microsoft Teams when an Issue is updated in GitLab
This flow triggers a notification to Microsoft Teams when an issue is updated in GitLab. It not only notifies the creation of new issues but also updates the data in a timely manner to Microsoft Teams, helping to prevent missing any updates. Additionally, by promptly notifying the update status, the entire team can smoothly confirm the latest data, which may also lead to strengthening team collaboration.
Notify Microsoft Teams when an issue is updated in GitLab.
■Overview The "Notify Microsoft Teams when an Issue is updated in GitLab" workflow enhances collaboration within development teams. When updates such as status changes or comments are made to an issue in GitLab, notifications are automatically sent to Microsoft Teams.
■Recommended for - Development team leaders using GitLab and Microsoft Teams - Project managers who want to efficiently share project progress within the team - Engineers who wish to respond immediately without missing issue updates - Individuals looking to automate communication among team members to improve work efficiency - IT personnel in companies aiming to increase transparency in the development process
■Notes - Please integrate both GitLab and Microsoft Teams with Yoom. - Microsoft365 (formerly Office365) has plans for home and general businesses (Microsoft365 Business); failing to subscribe to the business plan may result in authentication failure. - Triggers can be set at intervals of 5, 10, 15, 30, or 60 minutes. - Please note that the shortest trigger interval varies depending on the plan.
3. Notify Microsoft Teams when an Issue matching a keyword is created in GitLab
This flow automatically notifies Microsoft Teams when an Issue matching a specified keyword is created in GitLab. It is recommended for those who want to quickly identify specific Issue data and expedite their response.
When an issue matching a keyword is created in GitLab, notify Microsoft Teams.
■Overview The 'Notify Microsoft Teams when an Issue matching a keyword is created in GitLab' workflow is a business workflow designed to streamline information sharing within development teams. This enables rapid response and efficient project management.
■Recommended for - Leaders of development teams managing projects using GitLab - Those who use Microsoft Teams regularly and want to strengthen in-team communication - Project managers who need to track issues based on specific keywords and require rapid response - IT personnel aiming to visualize and optimize the development process - Those aiming to automate information sharing through integration with GitLab and Microsoft Teams
■Notes - Please integrate Yoom with GitLab and Microsoft Teams respectively. - There are consumer and general business plans for Microsoft365 (formerly Office365). If you are not enrolled in the general business plan, authentication may fail.
Other Automation Examples Using Microsoft Teams and GitLab APIs
In addition to integration with GitLab, it is possible to automate various tasks using the Microsoft Teams API. If any of these interest you, please feel free to give them a try!
Automation Examples Using Microsoft Teams
You can automatically notify Microsoft Teams after updating database data or summarizing meeting minutes from Zoom. Additionally, you can use ChatGPT to automatically respond to content posted on Microsoft Teams or add it to your calendar.
Notify Microsoft Teams when a row is updated in Google Sheets.
■Overview Are you spending a lot of time handling internal questions on Microsoft Teams? You may find yourself answering the same inquiries repeatedly, or responses may be delayed when the person in charge is unavailable. By using this workflow, when a post is made in a specific Microsoft Teams channel, ChatGPT interprets the content and replies automatically, enabling the automation of inquiry handling and improving operational efficiency.
■Recommended for ・IT teams who want to streamline handling internal inquiries on Microsoft Teams ・Those who want to build an automated response system using ChatGPT for specific questions ・Those who want to be freed from manual, routine reply tasks and focus on core work
■Notes ・Please integrate Yoom with both Microsoft Teams and ChatGPT. ・Microsoft 365 (formerly Office 365) has Home plans and general business plans (Microsoft 365 Business). If you are not subscribed to a business plan, authentication may fail. ・For the trigger, you can choose a run interval of 5, 10, 15, 30, or 60 minutes. ・The minimum run interval differs depending on your plan, so please be aware. ・To execute ChatGPT (OpenAI) actions, you need a paid OpenAI API plan (able to make payments when the API is used). https://openai.com/ja-JP/api/pricing/ ・The ChatGPT API is provided by OpenAI as a paid service and is billed based on tokens used when communicating with the API. Therefore, if you are not able to make payments when using the API, an error will occur, so please be careful.
This flow automatically transcribes and summarizes the meeting content and notifies Microsoft Teams of the transcription results when a Zoom meeting ends.
■Overview The flow "Share files to Microsoft Teams channel when receiving emails with attachments in Gmail" is a business workflow leveraging the integration of Gmail and Microsoft Teams. It reduces manual file transfer tasks and enhances business efficiency.
■Who we recommend this template for - Those who want to share attachments received in Gmail on Microsoft Teams - Businesspersons aiming to automate and improve efficiency in team information sharing - Those who wish to automate daily processes using Yoom - Administrators who feel challenges in integrating email management and team collaboration - Companies looking to save time and enhance productivity through workflow automation
■Notes - Please connect both Gmail and Microsoft Teams with Yoom. - There are consumer and general business plans (Microsoft365 Business) for Microsoft365 (formerly Office365), and if you are not subscribed to the general business plan, authentication may fail. - Branching is a feature (operation) available with plans above the Mini plan. For free plans, operations set in the Flow Bot will result in errors, so please be careful. - Paid plans like the Mini plan offer a two-week free trial. During the free trial, you can use the restricted apps and features (operations).
It is possible to automate processes such as automatically notifying a chat tool when a GitLab issue is created or creating a task in a project management tool. Additionally, you can automatically create GitLab issues based on data added in other systems.
■Overview The flow 'Notify Slack when an Issue is Created in GitLab' is a business workflow that facilitates communication within the development team. When a new Issue occurs in GitLab, a notification is sent to Slack. All team members can share information in real-time, allowing for swift responses. This makes it easier to understand the progress of the project and enables efficient collaboration.
■Recommended for - Leaders of development teams managing projects using GitLab - Project managers who want to strengthen team communication using Slack - Developers who wish to share information immediately with the entire team when an Issue occurs - Engineering teams looking to prevent overlooked information and require prompt responses - Executives or managers who want to grasp the project's progress in real-time
■Notes - Please link both GitLab and Slack with Yoom. - Triggers can be set at intervals of 5, 10, 15, 30, or 60 minutes. - Please note that the shortest trigger interval may vary depending on your plan.
■Overview The "Create a card in Trello when a GitLab Issue is created" flow is a business workflow that streamlines task management for development projects. When a new Issue occurs in GitLab, a corresponding card is automatically created in Trello. This integration makes information sharing between the development team and the project management team easier, enabling efficient task management.
■Who we recommend this template for ・Development teams that use GitLab and Trello together for project management ・Project managers who spend time manually copying tasks ・Those who want to automate business workflows to improve work efficiency ・IT staff who want to strengthen integration between development and project management tools ・Those who want to visualize tasks and improve team productivity
■Notes ・Please connect Yoom with both GitLab and Trello.
■Overview When using GitHub and GitLab together, do you find that Issue management becomes scattered and manual information syncing is burdensome? Manual transcription not only takes time but also tends to cause missed updates and entry mistakes. By using this workflow, when an Issue is created or updated on GitHub, an Issue is automatically created on GitLab as well, helping resolve these challenges and streamline collaboration in the development process.
■Recommended for ・Development teams that use GitHub and GitLab across multiple projects ・Those who spend time manually copying Issues and want to focus on core development work ・Project managers who want to prevent information-sharing omissions or delays in the development process
■Notes ・Please connect Yoom with both GitHub and GitLab. ・You can select the trigger interval at 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum trigger interval varies by plan.
How was it? By integrating Microsoft Teams with GitLab, it seems you can make your daily tasks smoother and more accurate. Automatically creating issues in GitLab based on messages in Microsoft Teams can prevent task omissions and registration errors, contributing to the overall productivity of the team. Why not reduce manual workload and create an environment where you can focus on core tasks?
With Yoom, anyone can easily integrate Microsoft Teams and GitLab without programming knowledge! If you thought, "I want to streamline my work more!" or "Is it really that easy to set up...?" then please try creating a free account first. Registration takes just 30 seconds, and you can experience setting up the integration between Microsoft Teams and GitLab immediately after registration.
The integration flow can be customized, so please try creating a flow that suits your company's operations. With simple settings using Yoom, the way your team works might change significantly. Make your daily tasks easier and more efficient. Simplify your work with Yoom!
With Yoom, you can easily build the kind of collaboration described here without programming knowledge.
Having transitioned from a career in child welfare to working as a writer, I am currently blogging for Yoom. I am continually amazed by the efficiency improvements Yoom enables and am eager to share this excitement with others to contribute to society. I will be sharing insights on app integrations and automation that even someone like me, with zero programming knowledge, can accomplish.
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