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When using Microsoft Teams and GitLab together, organizing information between the tools can be time-consuming, right? You might find yourself wondering, "Am I addressing this task?" or "Did I register the decisions made in the meeting on GitLab?" Before you know it, you might miss some tasks or make manual input errors.
That's where the automation of tasks through the integration of Microsoft Teams and GitLab comes in handy!
By integrating the apps, you can register issues on GitLab based on messages from Microsoft Teams, or quickly notify Microsoft Teams of updates from GitLab, allowing for smooth information flow without manual work.
In this article, we will explain how to integrate Microsoft Teams and GitLab without the need for programming. Let's explore tips to reduce manual workload and enhance work efficiency together!
By using Yoom, you can easily integrate Microsoft Teams and GitLab without any code.
Yoom provides templates for integrating Microsoft Teams and GitLab, so you can achieve integration immediately just by registering, even without API knowledge.
By integrating Microsoft Teams with GitLab's API, you can automatically link data from Microsoft Teams to GitLab!
For example, you can automatically perform data integration like the following without human intervention.
When a message is sent to a specific channel in Microsoft Teams, AI extracts the text data and automatically creates an issue in GitLab.
By utilizing AI to automatically extract the necessary data, you can expect to reduce human errors such as input omissions and mistakes.
This flow extracts text data using AI when a specified keyword is received in Microsoft Teams and automatically creates an issue in GitLab.
If you want to focus on specific keywords and create issues in GitLab, this flow is recommended.
Let's get started with creating a flow that integrates Microsoft Teams and GitLab!
This time, we'll use Yoom to proceed with the integration of Microsoft Teams and GitLab without any code.
If you haven't used Yoom yet, please register for free from here.
If you are already using Yoom, please log in!
[What is Yoom]
This time, we will create a flow to automatically create an issue in GitLab based on content posted in Microsoft Teams! The creation process is broadly divided as follows.
First, register your apps in My Apps to connect them to Yoom. Pre-registering your apps will make the automation setup smoother.
Let's proceed with the setup! Click on "My Apps" on the left side of the Yoom screen, and then click "Add" on the right side.
[Register My Apps for Microsoft Teams]
A list of apps will be displayed, so find Microsoft Teams from the list or use the search function. When the following screen appears, log in with the Microsoft Teams account you want to link. Note: Microsoft 365 (formerly Office365) has both personal and business plans (Microsoft 365 Business), and if you are not subscribed to the business plan, authentication may fail.
[Register My Apps for GitLab]
Similarly, find GitLab from the list or use the search function. When the following screen appears, log in with the GitLab account you want to link.
If Microsoft Teams and GitLab are displayed in the My Apps section, the registration is complete!
From here, we will proceed with setting up the automation flow! Log in to Yoom, click "Try it" on the banner below, and copy the template.
When you click, the template will be automatically copied, and the following screen will be displayed. Click "OK" to proceed with the setup.
※ The template is automatically stored in "My Projects," so you can check it from there if you want to verify it.
Check the "Title" of the copied template to ensure it is the template you want to use.
※ The title can be changed if necessary.
First, set up a trigger to automatically start the flow bot when a message is received in Microsoft Teams.
Click "When a message is sent to a channel" in the copied template.
Clicking will transition to a screen like the one below.
The "Account Information to Integrate" will display the information registered in My Apps in Step 1. Leave the trigger action as is and click "Next."
Next, configure the API connection settings.
(1/3) Trigger Interval Setting
Set the trigger interval. Select from the dropdown.
※ The trigger interval can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. Note that the shortest trigger interval varies depending on the plan.
(2/3) Target Team ID Setting
Scroll and set the "Team ID." Click the "Team ID" field to display candidates and select the appropriate ID.
(3/3) Target Channel ID Setting
Next, set the "Channel ID."
Select from the candidates as before. Messages posted to the channel set here will automatically trigger the flow bot.
After completing the setup, move to the Microsoft Teams screen and notify the GitLab Issue data for testing.
This time, I posted the following Issue data!
Once the post is complete, click "Test." After a successful test, check the contents of the obtained output.
After a successful test, click "Save."
Next, set up to extract specific text data from Microsoft Teams messages using AI.
Click "Extract data from text."
※ For detailed settings on extracting text data using AI, please refer to here.
The following screen will be displayed, so check the settings.
Since you are using a template, the default settings are fine. Click "Next" as is.
Next, perform detailed settings. Please check the following precautions.
(1/2) Target Text Setting
Scroll and set the "Target Text."
To extract data from the content of Microsoft Teams messages, set it by quoting the output obtained during the trigger setup.
The output will be displayed by clicking the arrow in the red frame.
(2/2) Setting the Items to Extract
Next, set the "Items to Extract."
This time, we set it to extract "Issue Title," "Issue Description," and "Due Date" as follows.
※ You can freely set the items to extract. Specify them separated by commas (,).
After completing the settings, execute "Test" and confirm that the output is correctly obtained. After checking the content, click "Save."
Next, set up to create an Issue in GitLab based on the content of the Microsoft Teams message.
Click "Create Issue."
The following screen will be displayed, so check the settings.
The "Account Information to Integrate" will display the information registered in My Apps in Step 1. Leave the action as is and click "Next."
Next, configure the API connection settings.
(1/4) Project ID Setting
Specify the project where the Issue will be automatically created. Click the "Project ID" field to display candidates from the linked account and select from the candidates.
(2/4) Issue Title Setting
Scroll and set the "Issue Title."
Here, set it by quoting the output obtained during the "Extract data from text" action setup. This allows for automatic creation with a title tailored to each Issue's content.
(3/4) Issue Description Setting
Next, set the "Issue Description."
Similarly, set it by quoting the output obtained during the "Extract data from text" action setup. This allows for automatic creation with a description tailored to each Issue's content.
(4/4) Due Date Setting
Finally, set the "Due Date."
Again, by quoting the output obtained during the "Extract data from text" action setup, you can automatically set a due date tailored to each Issue.
Also, set other items such as "Assignee ID" as needed.
If you want to set it by quoting the output, post the information you want to obtain when sending a message in Microsoft Teams.
Then, by adding the information you want to obtain to the "Items to Extract" during the "Extract data from text" action setup, you can set it by quoting the output.
After completing the settings, execute "Test" and confirm that the Issue is correctly created in GitLab. After confirmation, click "Save."
All settings are now complete!
The following screen will be displayed, so click "Turn ON Trigger." Check if the flow bot you set up is working properly!
This concludes the flow to automatically create an Issue in GitLab based on the content posted in Microsoft Teams.
Earlier, we introduced how to link data from Microsoft Teams to GitLab, but if you want to link data from GitLab to Microsoft Teams, please use the following template.
This flow is recommended for those who want to quickly grasp the creation of GitLab Issues and speed up response times.
Since manual notification work is no longer necessary, it reduces the workload and prevents human errors such as notification omissions or mistakes.
This flow triggers a notification to Microsoft Teams when an issue is updated in GitLab.
It not only notifies the creation of new issues but also updates the data in a timely manner to Microsoft Teams, helping to prevent missing any updates. Additionally, by promptly notifying the update status, the entire team can smoothly confirm the latest data, which may also lead to strengthening team collaboration.
This flow automatically notifies Microsoft Teams when an Issue matching a specified keyword is created in GitLab.
It is recommended for those who want to quickly identify specific Issue data and expedite their response.
In addition to integration with GitLab, it is possible to automate various tasks using the Microsoft Teams API. If any of these interest you, please feel free to give them a try!
You can automatically notify Microsoft Teams after updating database data or summarizing meeting minutes from Zoom. Additionally, you can use ChatGPT to automatically respond to content posted on Microsoft Teams or add it to your calendar.
It is possible to automate processes such as automatically notifying a chat tool when a GitLab issue is created or creating a task in a project management tool. Additionally, you can automatically create GitLab issues based on data added in other systems.
How was it? By integrating Microsoft Teams with GitLab, it seems you can make your daily tasks smoother and more accurate. Automatically creating issues in GitLab based on messages in Microsoft Teams can prevent task omissions and registration errors, contributing to the overall productivity of the team. Why not reduce manual workload and create an environment where you can focus on core tasks?
With Yoom, anyone can easily integrate Microsoft Teams and GitLab without programming knowledge!
If you thought, "I want to streamline my work more!" or "Is it really that easy to set up...?" then please try creating a free account first. Registration takes just 30 seconds, and you can experience setting up the integration between Microsoft Teams and GitLab immediately after registration.
The integration flow can be customized, so please try creating a flow that suits your company's operations.
With simple settings using Yoom, the way your team works might change significantly. Make your daily tasks easier and more efficient. Simplify your work with Yoom!
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