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When using Microsoft Teams and GitLab together, organizing information between the tools can be time-consuming, right? You might find yourself wondering, "Am I addressing this task?" or "Did I register the decisions made in the meeting on GitLab?" Before you know it, you might miss some tasks or make manual input errors.
That's where the automation of tasks through the integration of Microsoft Teams and GitLab comes in handy!
By integrating the apps, you can register issues on GitLab based on messages from Microsoft Teams, or quickly notify Microsoft Teams of updates from GitLab, allowing for smooth information flow without manual work.
In this article, we will explain how to integrate Microsoft Teams and GitLab without the need for programming. Let's explore tips to reduce manual workload and enhance work efficiency together!
By using Yoom, you can easily integrate Microsoft Teams and GitLab without any code.
Yoom provides templates for integrating Microsoft Teams and GitLab, so you can achieve integration immediately just by registering, even without API knowledge.
■Overview
The flow of "Automatically creating issues in GitLab from content posted on Microsoft Teams" is a business workflow that leverages team communication to streamline task management.
By automatically registering important messages and ideas shared on Microsoft Teams as issues in GitLab, centralized information management and task tracking become possible.
■Recommended for
■Benefits of using this template
By integrating Microsoft Teams with GitLab's API, you can automatically link data from Microsoft Teams to GitLab!
For example, you can automatically perform data integration like the following without human intervention.
When a message is sent to a specific channel in Microsoft Teams, AI extracts the text data and automatically creates an issue in GitLab.
By utilizing AI to automatically extract the necessary data, you can expect to reduce human errors such as input omissions and mistakes.
■Overview
The flow of "Automatically creating issues in GitLab from content posted on Microsoft Teams" is a business workflow that leverages team communication to streamline task management.
By automatically registering important messages and ideas shared on Microsoft Teams as issues in GitLab, centralized information management and task tracking become possible.
■Recommended for
■Benefits of using this template
This flow extracts text data using AI when a specified keyword is received in Microsoft Teams and automatically creates an issue in GitLab.
If you want to focus on specific keywords and create issues in GitLab, this flow is recommended.
■Overview
The workflow "Automatically create an issue in GitLab when a message containing specific keywords is received in Microsoft Teams" enhances the integration between Teams and GitLab, facilitating a smooth transition from communication to issue management.
When a message containing specific keywords is detected, an issue is automatically created in GitLab, streamlining the team's task management.
■Recommended for
■Benefits of using this template
Let's get started with creating a flow that integrates Microsoft Teams and GitLab!
This time, we'll use Yoom to proceed with the integration of Microsoft Teams and GitLab without any code.
If you haven't used Yoom yet, please register for free from here.
If you are already using Yoom, please log in!
[What is Yoom]
This time, we will create a flow to automatically create an issue in GitLab based on content posted in Microsoft Teams! The creation process is broadly divided as follows.
■Overview
The flow of "Automatically creating issues in GitLab from content posted on Microsoft Teams" is a business workflow that leverages team communication to streamline task management.
By automatically registering important messages and ideas shared on Microsoft Teams as issues in GitLab, centralized information management and task tracking become possible.
■Recommended for
■Benefits of using this template
First, register your apps in My Apps to connect them to Yoom. Pre-registering your apps will make the automation setup smoother.
Let's proceed with the setup! Click on "My Apps" on the left side of the Yoom screen, and then click "Add" on the right side.
[Register My Apps for Microsoft Teams]
A list of apps will be displayed, so find Microsoft Teams from the list or use the search function. When the following screen appears, log in with the Microsoft Teams account you want to link. Note: Microsoft 365 (formerly Office365) has both personal and business plans (Microsoft 365 Business), and if you are not subscribed to the business plan, authentication may fail.
[Register My Apps for GitLab]
Similarly, find GitLab from the list or use the search function. When the following screen appears, log in with the GitLab account you want to link.
If Microsoft Teams and GitLab are displayed in the My Apps section, the registration is complete!
From here, we will proceed with setting up the automation flow! Log in to Yoom, click "Try it" on the banner below, and copy the template.
■Overview
The flow of "Automatically creating issues in GitLab from content posted on Microsoft Teams" is a business workflow that leverages team communication to streamline task management.
By automatically registering important messages and ideas shared on Microsoft Teams as issues in GitLab, centralized information management and task tracking become possible.
■Recommended for
■Benefits of using this template
When you click, the template will be automatically copied, and the following screen will be displayed. Click "OK" to proceed with the setup.
※ The template is automatically stored in "My Projects," so you can check it from there if you want to verify it.
Check the "Title" of the copied template to ensure it is the template you want to use.
※ The title can be changed if necessary.
First, set up a trigger to automatically start the flow bot when a message is received in Microsoft Teams.
Click "When a message is sent to a channel" in the copied template.
Clicking will transition to a screen like the one below.
The "Account Information to Integrate" will display the information registered in My Apps in Step 1. Leave the trigger action as is and click "Next."
Next, configure the API connection settings.
(1/3) Trigger Interval Setting
Set the trigger interval. Select from the dropdown.
※ The trigger interval can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. Note that the shortest trigger interval varies depending on the plan.
(2/3) Target Team ID Setting
Scroll and set the "Team ID." Click the "Team ID" field to display candidates and select the appropriate ID.
(3/3) Target Channel ID Setting
Next, set the "Channel ID."
Select from the candidates as before. Messages posted to the channel set here will automatically trigger the flow bot.
After completing the setup, move to the Microsoft Teams screen and notify the GitLab Issue data for testing.
This time, I posted the following Issue data!
Once the post is complete, click "Test." After a successful test, check the contents of the obtained output.
After a successful test, click "Save."
Next, set up to extract specific text data from Microsoft Teams messages using AI.
Click "Extract data from text."
※ For detailed settings on extracting text data using AI, please refer to here.
The following screen will be displayed, so check the settings.
Since you are using a template, the default settings are fine. Click "Next" as is.
Next, perform detailed settings. Please check the following precautions.
(1/2) Target Text Setting
Scroll and set the "Target Text."
To extract data from the content of Microsoft Teams messages, set it by quoting the output obtained during the trigger setup.
The output will be displayed by clicking the arrow in the red frame.
(2/2) Setting the Items to Extract
Next, set the "Items to Extract."
This time, we set it to extract "Issue Title," "Issue Description," and "Due Date" as follows.
※ You can freely set the items to extract. Specify them separated by commas (,).
After completing the settings, execute "Test" and confirm that the output is correctly obtained. After checking the content, click "Save."
Next, set up to create an Issue in GitLab based on the content of the Microsoft Teams message.
Click "Create Issue."
The following screen will be displayed, so check the settings.
The "Account Information to Integrate" will display the information registered in My Apps in Step 1. Leave the action as is and click "Next."
Next, configure the API connection settings.
(1/4) Project ID Setting
Specify the project where the Issue will be automatically created. Click the "Project ID" field to display candidates from the linked account and select from the candidates.
(2/4) Issue Title Setting
Scroll and set the "Issue Title."
Here, set it by quoting the output obtained during the "Extract data from text" action setup. This allows for automatic creation with a title tailored to each Issue's content.
(3/4) Issue Description Setting
Next, set the "Issue Description."
Similarly, set it by quoting the output obtained during the "Extract data from text" action setup. This allows for automatic creation with a description tailored to each Issue's content.
(4/4) Due Date Setting
Finally, set the "Due Date."
Again, by quoting the output obtained during the "Extract data from text" action setup, you can automatically set a due date tailored to each Issue.
Also, set other items such as "Assignee ID" as needed.
If you want to set it by quoting the output, post the information you want to obtain when sending a message in Microsoft Teams.
Then, by adding the information you want to obtain to the "Items to Extract" during the "Extract data from text" action setup, you can set it by quoting the output.
After completing the settings, execute "Test" and confirm that the Issue is correctly created in GitLab. After confirmation, click "Save."
All settings are now complete!
The following screen will be displayed, so click "Turn ON Trigger." Check if the flow bot you set up is working properly!
This concludes the flow to automatically create an Issue in GitLab based on the content posted in Microsoft Teams.
Earlier, we introduced how to link data from Microsoft Teams to GitLab, but if you want to link data from GitLab to Microsoft Teams, please use the following template.
This flow is recommended for those who want to quickly grasp the creation of GitLab Issues and speed up response times.
Since manual notification work is no longer necessary, it reduces the workload and prevents human errors such as notification omissions or mistakes.
■Overview
The flow "Notify Microsoft Teams when an issue is created in GitLab" is a business workflow that facilitates smooth communication within development teams.
It eliminates the hassle of manual information sharing and supports more effective teamwork.
■Recommended for
■Benefits of using this template
This flow triggers a notification to Microsoft Teams when an issue is updated in GitLab.
It not only notifies the creation of new issues but also updates the data in a timely manner to Microsoft Teams, helping to prevent missing any updates. Additionally, by promptly notifying the update status, the entire team can smoothly confirm the latest data, which may also lead to strengthening team collaboration.
■Overview
The flow "Notify Microsoft Teams when an issue is updated in GitLab" is a business workflow that enhances collaboration within development teams.
When updates such as status changes or comment additions are made to issues in GitLab, notifications are automatically sent to Microsoft Teams.
■Recommended for
■Benefits of using this template
This flow automatically notifies Microsoft Teams when an Issue matching a specified keyword is created in GitLab.
It is recommended for those who want to quickly identify specific Issue data and expedite their response.
■ Overview
The workflow "Notify Microsoft Teams when an Issue matching a keyword is created in GitLab" is a business workflow that facilitates smooth information sharing within development teams.
This enables prompt responses and efficient project management.
■ Recommended for
■ Benefits of using this template
In addition to integration with GitLab, it is possible to automate various tasks using the Microsoft Teams API. If any of these interest you, please feel free to give them a try!
You can automatically notify Microsoft Teams after updating database data or summarizing meeting minutes from Zoom. Additionally, you can use ChatGPT to automatically respond to content posted on Microsoft Teams or add it to your calendar.
■Overview
This is a flow that notifies Microsoft Teams when a row is updated in Google Sheets.
■Recommended for
1. Those who use Google Sheets for business
・Office workers managing tasks with shared sheets
・Team leaders who want to edit the same sheet simultaneously
2. Those who use Microsoft Teams as their main communication tool
・Companies using it as an internal information-sharing tool
・Those who communicate in teams for each project
■Benefits of using this template
Google Sheets is a tool that can be used to facilitate information sharing within a team.
Additionally, using Microsoft Teams allows for smooth communication within the team.
However, manually notifying updates in Google Sheets hinders real-time information sharing.
This flow is effective for those who want to know updates in Google Sheets immediately.
It sends notifications to Microsoft Teams right after updates in Google Sheets, eliminating time lags in information sharing.
Moreover, it allows notifications to include quoted update details, maintaining the accuracy of shared information.
■Notes
・Please integrate Google Sheets and Microsoft Teams with Yoom.
・Microsoft365 (formerly Office365) has both personal and business plans (Microsoft365 Business), and if you are not subscribed to the business plan, authentication may fail.
■Overview
This is a flow that creates a Google Calendar from meeting information such as dates posted in a Microsoft Teams channel.
If you have a Microsoft 365 Business plan, you can create a Teams meeting schedule from Google Calendar.
When Google Calendar users hold online meetings, although Google has Google Meet, there may be cases where Microsoft Teams is used due to company policies or the convenience of the other party.
In such cases, using this flow is convenient for hosting online meetings.
■Notes
・Please integrate both Microsoft Teams and Google Calendar with Yoom.
・Microsoft 365 (formerly Office 365) has a home plan and a business plan (Microsoft 365 Business). If you are not subscribed to the business plan, authentication may fail.
■Overview
This is a flow where ChatGPT responds to posts made in a Microsoft Teams channel.
When a new message is posted in a Microsoft Teams channel, the workflow is triggered, and ChatGPT automatically generates a response to the post and replies in the Microsoft Teams channel.
By constantly obtaining the latest information and efficiently handling important interactions, you can effectively improve communication within the team.
Additionally, by utilizing AI for automatic responses, you can also streamline responses to internal inquiries that were previously handled manually.
■Notes
・Please integrate both Microsoft Teams and ChatGPT with Yoom.
・Microsoft365 (formerly Office365) has both a home plan and a general business plan (Microsoft365 Business). If you are not subscribed to the general business plan, authentication may fail.
・Using ChatGPT or OpenAI's API may incur additional costs payable to OpenAI. Please check OpenAI's official website for details.
■Overview
This flow automatically transcribes and summarizes the meeting content after a Zoom meeting ends, and notifies the transcription results to Microsoft Teams.
■Recommended for
1. Those who want to quickly share meeting content and improve team productivity
2. Those who want to reduce manual creation and sharing of meeting minutes and automate the process
3. Those who use Zoom and Microsoft Teams regularly
■Benefits of using this template
・By automatically transcribing and summarizing after a meeting ends, you can significantly save on manual labor time.
・Using AI operations to automatically transcribe and summarize allows accurate recording of discussions and decisions made in meetings.
■Notes
・Please link Zoom and Microsoft Teams with Yoom respectively.
・Microsoft365 (formerly Office365) has both a home plan and a general business plan (Microsoft365 Business). If you are not subscribed to the general business plan, authentication may fail.
・Microsoft Entra ID is an app available only with the Team Plan and Success Plan. For Free Plan and Mini Plan, the operations and data connections set in Flowbot will result in errors, so please be careful.
・AI operations are a feature available only with the Team Plan and Success Plan. For Free Plan and Mini Plan, the operations set in Flowbot will result in errors, so please be careful.
・Paid plans such as Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use apps that are subject to restrictions.
■Overview
The flow "Share files to a Microsoft Teams channel when receiving an email with attachments in Gmail" is a business workflow that leverages the integration between Gmail and Microsoft Teams.
It reduces the manual effort of file transfer and improves work efficiency.
■Recommended for
■Benefits of using this template
It is possible to automate processes such as automatically notifying a chat tool when a GitLab issue is created or creating a task in a project management tool. Additionally, you can automatically create GitLab issues based on data added in other systems.
■Overview
The "Notify Slack when an Issue is created in GitLab" flow is a business workflow that facilitates communication within the development team.
When a new issue arises in GitLab, a notification is sent to Slack. This allows all team members to share information in real-time and enables prompt responses.
This makes it easier to understand the project's progress and achieve efficient collaboration.
■Recommended for
■Benefits of using this template
Since notifications are automatically sent to Slack when an issue is created in GitLab, the manual effort of sending notifications is eliminated.
With the notification feature, all members receive information simultaneously, preventing issues from being overlooked and ensuring more reliable project management.
Automation helps prevent human error in Slack and strengthens information sharing.
■Overview
This is a flow for creating an issue in GitLab when a row is added to a Google Spreadsheet.
■Recommended for
1. Those who utilize Google Spreadsheets in their work
・Those who add information as a team on a shared sheet
・Those who use it as a temporary information registration place
2. Those who utilize GitLab
・Those who visualize by registering issues
■Benefits of using this template
GitLab is a tool that can be used for software development.
However, when you are registering and managing information in Google Spreadsheets, manually adding issues to GitLab makes it difficult to maintain the accuracy of the registered information.
This flow is effective for those who want to keep information managed in different places accurate.
In this flow, when information is added to a Google Spreadsheet, it automatically creates an issue in GitLab by referencing that information, significantly reducing manual work.
By automating the registration of information, it also reduces the time spent on manual work, allowing you to focus on solving tasks.
Additionally, by integrating a chat tool with this flow, you can also streamline sharing within the team.
■Notes
・Please integrate Yoom with both GitLab and Google Spreadsheets.
・You can select the trigger interval from 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
■Overview
The flow of "Creating a card in Trello when an issue is created in GitLab" is a business workflow that facilitates smooth task management in development projects.
When a new issue arises in GitLab, a corresponding card is automatically created in Trello.
This integration makes information sharing between the development team and the project management team easier, enabling efficient task management.
■Recommended for
■Benefits of using this template
When managing tasks in both GitLab and Trello, creating cards with the content registered in issues involves entering duplicate information, which is cumbersome.
By utilizing this flow, when an issue is created in GitLab, a card is automatically added to Trello, eliminating the need for manual input.
Additionally, the integration of development tools and project management tools ensures that information is centrally managed without any omissions.
Automation allows for smooth task sharing, making it easier for the entire team to grasp progress.
■ Overview
The "Automatically Sync GitHub Issues to GitLab Issues" workflow is an automation tool designed to streamline task management between development projects.
For teams that use both GitHub and GitLab, managing issues manually can become complicated, but by leveraging this integration, information can be automatically synchronized between both platforms.
This allows for efficient project management while maintaining consistency in work.
■ Recommended for
■ Benefits of using this template
How was it? By integrating Microsoft Teams with GitLab, it seems you can make your daily tasks smoother and more accurate. Automatically creating issues in GitLab based on messages in Microsoft Teams can prevent task omissions and registration errors, contributing to the overall productivity of the team. Why not reduce manual workload and create an environment where you can focus on core tasks?
With Yoom, anyone can easily integrate Microsoft Teams and GitLab without programming knowledge!
If you thought, "I want to streamline my work more!" or "Is it really that easy to set up...?" then please try creating a free account first. Registration takes just 30 seconds, and you can experience setting up the integration between Microsoft Teams and GitLab immediately after registration.
The integration flow can be customized, so please try creating a flow that suits your company's operations.
With simple settings using Yoom, the way your team works might change significantly. Make your daily tasks easier and more efficient. Simplify your work with Yoom!
