How to Automatically Notify Google Chat When a New Card is Created in Trello

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How to Create an Integration Flow between Trello and Google Chat

Now, let's introduce the setup for the template "Notify Google Chat when a new card is created in Trello".

The setup is completed in 2 steps, so it can be done in 10-15 minutes.

1. Setting up the flow bot to activate when a new card is created
2. Setting up the action to send a message

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How to Connect Trello and Google Chat with Yoom

Register your My Apps to connect Trello and Google Chat with Yoom.
Once you have registered your My Apps, you can easily set up automation.

First, let's start with registering Trello in My Apps.
Refer to the help page on Yoom for instructions.

Next, register Google Chat in My Apps, and refer to the help page for guidance.

If Trello and Google Chat are displayed in your My Apps section, the registration is complete.

How to Notify Google Chat When a New Card is Created in Trello

To set up automation, click "Try it" on the banner below.

You will be redirected to the following screen, so let's check the "Title" and "Description".
If you want to make changes, you can do so from the page below.
First, go to the Trello settings and click "When a card is newly created".

Once you move to the following screen, check the settings.

• "App Trigger Title" → Can be freely changed
• "Account Information Linked with Trello" → Check if the account is correct
• "Trigger Action" → When a card is newly created (Webhook)
  

You will be redirected to the following screen, so please configure the settings.

• "API Key" → Enter the API key obtained from here
• "API Token" → Manually generate a token from here and enter it
• "Username" → Set the 12-character alphanumeric starting with 'user' displayed in Trello's profile
• "Board ID" → Select from the options

Click "Test" → "Test Successful" → "Save".

You will be redirected to the following screen, so send a Webhook event or execute the trigger event.
Click "Test" → "Test Successful" → "Save".

Next, we will configure Google Chat, so please click "Send Message".
Let's check the following settings.

• "Title" → Can be freely changed
• "Account Information Linked with Google Chat (OAuth)" → Check if the account is correct
• "Action" → Send Message
  

Once you move to the following screen, please configure the settings.

• "Resource Name of Space" → If the URL is "https://mail.google.com/mail/u/0/#chat/space/AAAAgSu7BjA", the resource name is "spaces/AAAAgSu7BjA"
  ※ It can be obtained from the URL of the target space or direct message.
  Please note that it is "spaces/" not "space/". Example) spaces/AAAAgSu7BjA
• "Message Content" → Set as desired
  ※ By using Trello's output, you can check the content of the created card.
  The output can be selected from the red frame.
  {{Name of the board where the card was added}} ← This is the output.

Click "Test" → "Test Successful" → "Save".

Finally, turn the app trigger "ON" to complete the automation settings.

‍Thank you for setting up!

Other Automation Examples Using Trello and Google Chat

In addition to the flow introduced this time, you can achieve various business automations by using the APIs of Trello and Google Chat.
All of them can be used with simple settings, so if you find something interesting, please give it a try!

Other Automation Examples with Trello and Google Chat

You can also register a card in Trello when a message is posted in Google Chat!
By allocating the saved time to other tasks, your productivity may further increase.

Examples of Automation Using Trello

Notify When a New Card is Created in Trello

With notifications, you can immediately be aware when a new card is created, allowing for quick responses and smoother progress of the entire project.

Add information when a card is created in Trello

This enables improved efficiency and data consistency, optimizing resources and allowing for quick responses.

Automation Example Using Google Chat

Transcribe Content and Notify on Google Chat

This flow uses AI features to transcribe and summarize (create minutes) and then notify on Google Chat.
It also helps reduce the workload of transcription and information sharing tasks.

Notify Google Chat when a task is added

By receiving notifications in the Google Chat space, it is expected that stakeholders will find it easier to keep track of the tasks created.

Register/Create when a message is posted on Google Chat

Automatically adding tasks helps prevent oversight.

Benefits of Integrating Trello with Google Chat

Benefit 1: Smart Task Management

The first benefit of integrating Trello with Google Chat is the ability to manage tasks smartly.
For example, you can set up notifications in Google Chat whenever a new card is created in Trello.
When working in a team, there's a higher chance of forgetting to inform others about added tasks or overlooking them.
However, by incorporating such automation, you can prevent human errors.
Working in a team can sometimes lead to notifications getting buried.
Being able to notify a specified recipient is a significant advantage.
By notifying Google Chat, you can visualize who created a task and when, eliminating the need to open Trello.

Benefit 2: Reduced Time Lag in Information Sharing

The second benefit of integrating Trello with Google Chat is the reduction in time lag for information sharing.
When you create a new task and need your supervisor to check it, you might forget to report it, being satisfied with just creating the task, right?
By setting up a flow where creating a task in Trello automatically notifies Google Chat, you can prevent forgetting to report.
This reduces the need for email or verbal reports, making task management easier for everyone.
Real-time notifications are particularly effective for high-priority projects or tasks.

Conclusion

In this article, we explained the automation setting of "notifying Google Chat when a new card is created in Trello."
Thanks to the use of templates, there were fewer items to set up.
At Yoom, you can either use template-based settings like this or create your own automations freely.
If you're not confident in setting things up, feel free to use Yoom's templates.
By implementing this automation, you can prevent task oversight and time lags.
While it's a small automation, even a slight reduction in workload can change work efficiency.
If you haven't used Yoom, try experiencing automation with a free trial.