How to Integrate Wix with Telegram to Automatically Notify Form Submissions and Efficiently Share Information

Wix is a tool that allows you to easily create websites without coding, and it is used by many companies. By integrating with Telegram, you no longer need to manually send notifications when a form is submitted, allowing you to efficiently share information. Previously, integration required programming, but with our flowbot template, you can implement it without coding. This article explains the specific benefits and how to utilize them.
Please read to the end.

Two Benefits of Automating Notifications to Telegram When a Form is Submitted on Wix

We considered the automation flow of integration with Telegram from the perspectives of the sales team and the HR department.

Benefit 1: Reduce the Effort of Sending Notifications Manually

When a Wix form is submitted, a notification is automatically sent to Telegram, reducing the need for manual notification tasks.
This automation allows the form submission content to be shared immediately, which can speed up response times. This is particularly beneficial for sales representatives who need to follow up on new leads or deals.

Benefit 2: Manage Important Information Securely

With Telegram's end-to-end encryption, information submitted via Wix forms can be safely received by the HR department.
Automatically sharing highly confidential information reduces the risk of privacy or confidential information leaks.
This is expected to create a safer and more efficient environment for managing HR data and recruitment applications.

Here, we will explain how to automate "notifying Telegram when a form is submitted on Wix" using Yoom's template flowbot.

[About Yoom]

How to Create an Integration Flow to Automatically Notify Telegram of Wix Form Submissions

Things to Prepare in Advance

We have listed the items needed for the integration work.

Wix

API Key (Access Token)
- Generate it from the Wix Studio dashboard.
- ＞WIX: API Key Generation Screen

Generate it from the +API Key button at the top right.
For more details: Wix Official Help: How to Generate an API Key

Account ID
- Click "Copy ID" under "Account ID" on the API Key generation screen.
- For more details: Wix Official Help: How to Get Your Account ID
Site ID
- When accessing the dashboard, check the URL displayed in the browser's URL bar. Typically, the URL is in the following format: https://manage.wix.com/dashboard/{SiteID}. The part following dashboard/ in this URL is the Site ID.

Group to Notify (the bot needs to be added)
- How to create a new bot is here
- Access Token
  - The access token is issued when a new bot is created on Telegram.
  ＞Official: BotFather

Step 1: Setting Up My App Integration

Here, we will set up the app to be integrated with Yoom. Log in to the Yoom workspace and click on new connection from the My Apps section!

A list of apps that can be connected with Yoom will be displayed. Search for the app to be connected from the search box at the top and proceed with My App registration.

Wix

Select Wix from the search results. A screen will be displayed where you can enter the values obtained in the preparation stage.

‍

Enter each required item and click the add button. This completes the integration with Wix.

Select Telegram from the search results. Once selected, the screen below will be displayed, and you will be asked for the account name and access token.

Enter any name for the account name.

Enter the access token and click the add button to complete My App registration.

Step 2: Copy Yoom's Template to My Project

After registering with Yoom, click this banner. The template will be copied to "My Project" in the Yoom workspace.

A template will be copied to my project. Click on the title within the red frame to navigate to the settings screen.

Step 3: App Trigger "When Form is Submitted"

Click on the first process of the template! Here, you will set up the information to be extracted from Wix.

(1/2) Select Linked Account and Action

The items displayed here are pre-configured.

App Trigger Title
App
Account Information Linked with Wix
Trigger Action

→ Click Next

(2/2) Select Linked Account and Action

Please log in to the Wix dashboard.

Click on Automation in the side menu, then click on + New Automation in the top right corner.
Create a new automated workflow.
Select "When form is submitted" as the trigger. This trigger automatically executes an action when the form is submitted.
Next, under "Choose Action," select "Send Webhook."
On the displayed screen, copy and enter the Webhook URL provided by Yoom.
After entering the Webhook URL, click "Save" to complete the setup. This will automatically execute the Webhook and send data to Yoom when the form is submitted.

Return to the Yoom settings screen.

→ Click Test → Success, you can retrieve form items from the output.

→ Click Save

Step 4: Integrate with App to "Send Message"

Click on the second template! In this process, you will set up the content to be automatically sent to Telegram.

(1/2) Select Linked Account and Action

These items are pre-configured.

App Trigger Title
App
Account Information Linked with Telegram
Trigger Action

→ Click Next.

(2/2) API Connection Settings

Chat ID
- Telegram chat IDs are not displayed in the usual UI, but can be obtained using a bot. Use the obtained access token (API key) to access the following API endpoint.
- https://api.telegram.org/bot<access_token>/getUpdates
- Accessing this endpoint will display the group information the bot is participating in, including the group ID. For example, chat":{"id":-123456789,...} shows the id value as the group ID.

Message Content
- Clicking on the edit field will display the extracted output in a dropdown. Clicking on an item will automatically embed the citation code. Entering the item before the citation code makes it easier to understand.

→ Click Test. → Success

→ Click Save This concludes the setup for this flow.

Step 5: Turn the App Trigger [ON]

Once all processes are configured, a complete screen will pop up.

Turn the App Trigger [ON] and activate the flow bot.

<span class="mark-yellow">Automation was achieved in a short time without using programming.</span> Here is the template used this time.

Make the Most of It! 3 Automation Tips Using Wix

Wix can also integrate with other apps.

1. Automatically Add to Salesforce with Wix Form Submissions to Reduce Data Entry

When a Wix form is submitted, data is automatically added to Salesforce. This eliminates the need to manually add lead information, preventing input errors and omissions. It's perfect for those who want to streamline their sales activities.

2. Automatically Add Wix Form Submissions to Notion for Easy Data Management

Information submitted through Wix forms is automatically added to Notion. This prevents manual input errors and omissions, reducing the time needed for data aggregation and analysis. It's recommended for those who want to efficiently manage information in one place.

3. Automatically Notify Slack of Wix Form Submissions to Expedite Information Sharing

When a Wix form is submitted, an automatic notification is sent to Slack. This eliminates the need to manually send notifications, allowing the form content to be immediately shared with the entire team. This flow is convenient for those who want to establish a system for quick response.

Summary

By using a flow bot that integrates Wix and Telegram, you can reduce the workload of sales teams and HR departments, and share important information securely and efficiently.
There is no need to send notifications manually, allowing you to respond in real-time and reducing the risk of human error and information leaks.
<span class="mark-yellow">Experience the benefits of enhancing operational efficiency by utilizing this automated flow.</span>

See you again soon!

‍