How to integrate Zoom with Telegram to automatically notify Zoom meeting information to Telegram every morning

With the increase in remote meetings using Zoom, are you finding it challenging to check and remind yourself of your daily schedule? What we are introducing today is a flow bot that integrates Zoom with Telegram to automatically notify you of meeting information. In this flow, meeting information for the day is automatically retrieved every morning and notified via Telegram. This allows the entire team to easily check meeting schedules, providing excellent reminder effects. Traditionally, programming was required, but with this flow, you can set it up intuitively without any code, making it easy to start. Please take a look at specific use cases as well.

Recommended for

The flow bot we are introducing is perfect for the following people.

Those who utilize Zoom
Sales representatives
Managers
Assistants

Benefits and 3 Specific Use Cases of Automatically Notifying Zoom Meeting Information to Telegram Daily

Here are the benefits of automating the receipt of daily Zoom meeting information via Telegram from the perspective of sales representatives and managers.

1. Quickly Check Meeting Information and Be Fully Prepared

Benefits

Since Zoom meeting information is automatically notified to Telegram every morning, sales representatives can immediately check the necessary meeting information without the hassle of accessing Zoom. This prevents any oversight in information confirmation and allows for smooth meeting preparation.

Specific Use Cases

Recommended for sales representatives who have numerous meetings with customers and clients. Every morning, a list of meeting IDs and invitation links is notified to Telegram, allowing for quick confirmation of schedules and meeting topics, thereby facilitating efficient preparation for business negotiations.

2. Easier Information Sharing Within the Team

Benefits

Since the day's Zoom meeting information is notified to the Telegram group every morning, leaders and managers can share the necessary information with everyone at once. Schedule confirmations of who will attend which meeting can be done on the same channel, making interactions smoother.

Specific Use Cases

Recommended for leaders or managers in remote teams where confirming meeting schedules is essential. Since the day's meeting schedule is automatically notified to the entire team every morning, members can easily check their own schedules, leading to efficient schedule management.

3. Reduce Daily Workload and Focus on Core Tasks

Benefits

Since meeting information is automatically notified to Telegram every morning, the hassle of checking Zoom for each meeting is significantly reduced. This simplifies routine work, allowing for more efficient information management without having to open Zoom multiple times during work.

Specific Use Cases

Since all meeting schedules are displayed in a list on the Telegram channel, office assistants can easily confirm them. Simplifying the confirmation process will make it easier to grasp the meeting schedule smoothly.

From here, we will explain how to set up the automation of "notifying Zoom meeting information to Telegram daily" using Yoom's flow bot template.

Integration Process

Register My Apps on Yoom (Zoom and Telegram)
Copy the template
Set up schedule triggers and app integration
Turn on the trigger button and verify the integration operation

[About Yoom]

How to Create an Integration Flow to Notify Telegram When a Message is Received on Zoom

Things to Prepare in Advance

Here is a list of things needed during the integration process.

Zoom

Zoom account information (such as email address)
Client ID and Client secret
- These can be obtained from app registration on the Zoom App Marketplace.

You can check how to obtain each item from "Zoom (OAuth) and Zoom Phone My App Registration Method".

Telegram

Group to be notified (the bot needs to be added)
- How to create a new bot is here
- Access token

Step 1: Set Up My App Integration

Here, we will set up the registration of app information to be integrated into Yoom. Log in to Yoom's workspace and click on + New Connection within the My Apps screen.

A list of apps that can be connected to Yoom will be displayed. Select the app to be connected from the search window and proceed with My App registration.

Zoom

Enter "Zoom" in the search window and click on Zoom (OAuth). The input screen for integration information will be displayed.

Client ID and Client secret can be obtained from app registration on the Zoom App Marketplace after registering a Zoom account.

＞Help: Zoom (OAuth) and Zoom Phone My App Registration Method

Once each item is entered, click the Add button to complete the registration of Zoom My App.

Telegram

Enter "Telegram" in the search window and click on the app name that appears. A screen for entering the values necessary for integration will pop up.

Enter any name for the account name. The access token is issued when a new bot is created on Telegram.

＞Official Help: BotFather

Enter the access token and click the Add button to complete My App registration.

Step 2: Copy Yoom's Flow Bot Template to My Project

Click on this banner.

The template will be copied to My Project. You can access My Project from the left menu bar.

Step 3: Schedule Trigger "At 9 AM Every Day"

Click on the first step of the template.

Since it is pre-configured, the light blue icon (indicating completion) is lit, but let me introduce the contents.

(1/1) Specify Execution Time

This time, we specify only weekdays from the day tab to start at 9:00. You can change the repeat days or time from this screen. If you need detailed settings such as minute-level, you can set them from the Cron tab.

＞Learn more: How to Set Cron

Step 4: Integrate Apps "Retrieve List of Meetings"

Click on the second step of the template.

Retrieve meeting information scheduled for the day on Zoom.

(1/2) Select Linked Account and Action

The items displayed here are pre-configured.

Title
Schedule Settings
Account Information Linked with Zoom
Trigger Action

→ Click Next

(2/2) API Connection Settings

Email Address
- Please enter the email address linked with your Zoom account
Start Date of Retrieval
- Set to the current day.
End Date of Retrieval
- Set to the current day.

→ Click Test → Success: The list of meetings scheduled for the day has been retrieved.

→ Click Save

Step 5: Integrate Apps "Send Message"

Next, click on the third step of the template.

In this step, set the notification content for Telegram.

(1/2) Select Linked Account and Action

These items are pre-configured.

App Trigger Title
App
Account Information Linked with Telegram
Trigger Action

→ Click Next.

(2/2) Detailed Settings for Database Operations

Chat ID
- The Telegram group ID is not displayed in the usual UI, but can be obtained with a Bot. Use the obtained access token (API key) to access the following API endpoint.
- https://api.telegram.org/bot<access token>/getUpdates
- Accessing this endpoint will display the group information the bot is participating in, including the group ID. For example, chat":{"id":-123456789,...} where the id value is the group ID.

Message
- Click the edit field to display the list of retrieved outputs. Let's create a template message while quoting the retrieved outputs. It becomes easier to understand if you enter the item name before the quote code.

‍

→ Click Test. → Success

→ Click Save. This concludes the settings for this flow.

Final Step: Turn ON the App Trigger

Once all steps are configured, a complete screen will be displayed.

Turn ON the Trigger to activate the flow bot. You can switch it with the toggle at the top left of the template.

<span class="mark-yellow">You have set up the flow bot without programming.</span> You have confirmed the notification to Telegram.

Here is the template used this time.

If you want to efficiently notify multiple meeting details, it can be achieved by adding more steps.

Make the Most of It! 3 Zoom Automation Tips

Zoom can be integrated with apps other than Telegram for automation.

1. Automatically Transcribe Meeting Minutes When a Zoom Meeting Ends

This template automatically transcribes and summarizes the meeting content after a Zoom meeting ends and notifies it to Telegram. It allows for smooth meeting reviews and reduces the effort of creating meeting minutes.

2. Automatic Registration for Zoom Webinar with Google Form Information

Automatically register for a Zoom webinar based on the information entered in the Google Form. This prevents manual input errors and makes it easier to manage participants, ensuring smooth webinar preparation.

3. Consolidate Recording Information into a Sheet After Zoom Meetings

After a Zoom meeting ends, the recording information is automatically consolidated into a Google Spreadsheet. This allows for centralized management of meeting records, enabling quick access to necessary data at any time.

Summary

This flow bot, which automatically notifies Telegram of Zoom meeting information every morning, makes it easier to check information. It can be easily implemented without programming, reducing the hassle of meeting preparation. Why not simplify your daily tasks with this flow, which is useful for sales representatives, leaders, and support staff?

<span class="mark-yellow">Check out this flow bot now and start automating!</span>

See you again!