How to integrate WordPress with Microsoft Teams to send a notification to Microsoft Teams when a post is published in WordPress

When you receive a lot of emails every day, it can be quite a hassle to save files to Dropbox each time.
Moreover, many people might have experienced the struggle of missing a file save or saving a file in the wrong folder, making it difficult to find later.

In this article, we will introduce a method to automatically save files received in Gmail to Dropbox!

By using no-code tools, you can easily set up automation between Gmail and Dropbox.
You can start using it right away, so be sure to give it a try!

Recommended for

Those who want to automatically upload files attached to Gmail to Dropbox
Those who want to integrate Gmail and Dropbox to facilitate smooth file sharing within the team
Those who want to prevent the loss of attachments and ensure proper document storage

For those who want to try it immediately

In this article, we will introduce the integration method using the no-code tool "Yoom".

No complicated settings or operations are required, and even non-engineers can easily achieve it.

You can start right away using the template below, so please give it a try!

WordPress is a very useful tool for building blogs and websites, but manually sending notification emails to team members every time an article is published can be a hassle.
In this article, we will introduce how to automatically notify Microsoft Teams when a post is published on WordPress by integrating WordPress with Microsoft Teams.
We will show you how to implement it easily without any code, so please read to the end.

Recommended for

・Those who have implemented WordPress and Microsoft Teams and want to improve information sharing efficiency
・Support department personnel who publish FAQs and support information on WordPress
・Information management personnel in companies using WordPress for internal blogs or internal news
・Marketing department personnel who want to quickly disseminate promotional information

Benefits and Examples of Integrating WordPress with Microsoft Teams

Benefit 1: Utilization for Customer Support

Integrating WordPress with Microsoft Teams can prevent discrepancies and delays in information during customer interactions, which can lead to improved customer satisfaction.
For example, when posting pages like FAQs or product support information through WordPress, notifications can be quickly sent to the support team's Teams channel once the content is submitted to WordPress, making it easier to keep up with the latest information during customer interactions.
The support team can respond quickly and accurately based on the latest information, which is expected to improve operational efficiency.

Benefit 2: Streamlining Internal News Sharing

By integrating WordPress with Microsoft Teams, all team members can quickly catch up on submission statuses, potentially reducing the risk of missing important submission notifications.
For example, when important announcements are made via internal blogs or internal news, once a post is published on WordPress, it can automatically notify a specific channel in Microsoft Teams, ensuring employees can check the information without missing it.
Especially in remote work environments, automating notifications can help prevent communication errors and information delays, potentially improving productivity.

Benefit 3: Quick Response to Marketing Campaigns

By integrating WordPress with Microsoft Teams, it becomes possible to take swift and appropriate actions when a new post is published.
For example, when posting new promotions or campaign information on WordPress, the marketing team's Teams channel can be quickly notified, allowing for immediate responses to information dissemination on social media or ad updates.
This can prevent timing errors during campaign execution and is expected to enhance the effectiveness of marketing campaigns.

[About Yoom]

How to Create a Workflow for Integrating WordPress with Microsoft Teams

From here, we will introduce the steps to create a workflow that "notifies Microsoft Teams when a post is published on WordPress" by utilizing Yoom to integrate WordPress with Microsoft Teams!

The above workflow is set up in the following four processes.
・Integrate WordPress and Microsoft Teams as my apps
・Copy the template
・Set the WordPress trigger and the subsequent Microsoft Teams operation
・Turn on the trigger button and verify the integration operation between WordPress and Microsoft Teams

If you are new to Yoom, please register for free here.
※If you are already registered, please log in.

Step 1: Connect WordPress and Microsoft Teams to My Apps

1. How to register WordPress

After clicking "My Apps", search for WordPress from "New Connection".

The new WordPress registration screen will appear, so enter your account name, access token, and domain, then click "Add".
※There are some precautions, such as it is desirable to connect with a site with SSL settings, so please proceed while checking the annotations.
※For how to obtain an access token, please refer to this site.‍‍

This completes the WordPress My Apps connection.

2. How to register Microsoft Teams
Next, search for Microsoft Teams from "New Connection".

You will transition to the above screen, so enter your Microsoft365 login information and click "Next".
※Note: If you are not subscribed to the general corporate plan, authentication may fail when connecting Microsoft365 (formerly Office365), so please be careful.

This completes the Microsoft Teams My Apps registration.

Once the logos for WordPress and Microsoft Teams are added to My Apps, start editing the flow!
Copy the template from "Try it" in the banner below.

Step 2: Setting the Trigger to Activate at the Specified Schedule

First, let's set "When a post is published".

Title: Can be changed according to usage.
Action: Select "When a post is published".
Account information linked with WordPress: Please ensure there are no errors.

Once the settings are complete, click "Next".

Trigger activation interval: Can be set arbitrarily.
Note: Please be aware that the trigger activation interval may not be selectable depending on the plan.

Once the settings are complete, click "Save".

Step 3: Send a Message to a Microsoft Teams Channel

Next, set the item "Send a message to a channel".

Title: Can be changed according to usage.
Action: Select "Send a message to a channel".
Account information linked with Microsoft Teams: Please ensure there are no errors.

Once the settings are complete, click "Next".

Select the Microsoft Teams team ID and channel ID you want to use as the destination for automatic notifications from the options.

The message is set as shown in the image above.
Explanation: When a post is published on WordPress, you can automatically notify Microsoft Teams by quoting the "Post ID" and "Title".
Feel free to set the message content according to the information you want to retrieve.

Once set, execute "Test".
A sample message will be notified to Microsoft Teams, so please check and save it.

Step 4: Turn ON the Trigger

Finally, click "Turn ON the Trigger" to complete the flow "Retrieve pending approval data from Garoon every day and notify Google Chat".
Please check if the flow bot is activated correctly.

Introduction to Other Examples of Automation Using WordPress

1. This is a flow that automatically creates a new post on WordPress using the content from a Google Form.
By utilizing this flow, you can perform posting tasks on Google Forms, which increases convenience for those not familiar with using WordPress and potentially reduces working time.

2. This is a flow that automatically adds posts to Salesforce when they are published on WordPress.
By utilizing this flow, you can automate the transcription process, which is expected to increase the speed of information sharing.
Additionally, by using the quoted information for registration, it is possible to prevent human errors caused by manual input and improve work efficiency.

3. This is a flow for automatically submitting articles from a Notion page to WordPress.
By utilizing this flow, the manual submission process becomes unnecessary, which is expected to streamline the content publication process.

Summary

In this article, we introduced a method to integrate WordPress with Microsoft Teams, allowing for automatic notifications to be sent to Microsoft Teams whenever a post is published on WordPress.
This automation enables all team members to quickly check post information and potentially respond or provide feedback smoothly.
Additionally, it helps prevent missed notifications, thereby enhancing the reliability of information sharing and facilitating the smooth progress of projects.
At Yoom, you can integrate various apps besides WordPress and Microsoft Teams.
You can check examples of automation from the Flowbot Template List.