How to integrate WordPress with Microsoft Teams to send notifications to Microsoft Teams when a post is published in WordPress

WordPress is a very useful tool for building blogs and websites, but manually sending notification emails to team members every time an article is published can be cumbersome.
In this article, we will introduce how to automatically notify Microsoft Teams when a post is published on WordPress by integrating WordPress with Microsoft Teams.
We will show you how to implement it easily without any code, so please read to the end.

Recommended for

・Those who have introduced WordPress and Microsoft Teams and want to streamline information sharing
・Support department personnel who publish FAQs and support information on WordPress
・Information management personnel of companies that use WordPress for internal blogs or internal news
・Marketing department personnel who want to quickly disseminate promotional information

Benefits and Examples of Integrating WordPress and Microsoft Teams

Benefit 1: Utilization for Customer Support

Integrating WordPress and Microsoft Teams can prevent discrepancies and delays in information during customer interactions, which can lead to improved customer satisfaction.
For example, when posting pages such as FAQs or product support information through WordPress, notifications can be quickly sent to the support team's Teams channel once the content is submitted to WordPress, making it easier to keep up with the latest information when dealing with customers.
The support team can respond quickly and accurately based on the latest information, which can lead to improved operational efficiency.

Benefit 2: Streamlining Internal News Sharing

By integrating WordPress and Microsoft Teams, all team members can quickly catch up on submission statuses, reducing the risk of missing important submission notifications.
For example, when disseminating important announcements via internal blogs or internal news, notifications can be automatically sent to a specific channel in Microsoft Teams when a post is published on WordPress, allowing employees to check the information without missing anything.
Especially in a remote work environment, automating notifications can help prevent communication errors and information delays, leading to increased productivity.

Benefit 3: Quick Response to Marketing Campaigns

By integrating WordPress and Microsoft Teams, you can quickly take appropriate actions when a new post is published.
For example, when posting new promotions or campaign information on WordPress, notifications can be quickly sent to the marketing team's Teams channel, allowing for immediate response to information dissemination on social media or updating advertisements.
This can prevent timing errors during campaign execution and is expected to enhance the effectiveness of marketing campaigns.

[About Yoom]

How to Create a Workflow for Integrating WordPress and Microsoft Teams

From here, we will introduce the steps to create a workflow that notifies Microsoft Teams when a post is published on WordPress by utilizing Yoom to integrate WordPress and Microsoft Teams!

The above workflow is set up in the following four processes.
・Integrate WordPress and Microsoft Teams as a custom app
・Copy the template
・Set up the WordPress trigger and the subsequent Microsoft Teams operation
・Turn on the trigger button and verify the integration operation between WordPress and Microsoft Teams

If you are new to Yoom, please register for free from here.
※ If you are already registered, please log in.

Step 1: Connect WordPress and Microsoft Teams to My Apps

1. How to register WordPress

After clicking "My Apps", search for WordPress from "New Connection".

The new registration screen for WordPress will be displayed, so enter your account name, access token, and domain, and click "Add".
※ There are several notes, such as it is desirable to connect with an SSL-configured site, so please proceed while checking the annotations.
※ For how to obtain an access token, please refer to this site.‍‍

This completes the My Apps connection for WordPress.

2. How to register Microsoft Teams
Next, search for Microsoft Teams from "New Connection".

You will transition to the above screen, so enter your Microsoft365 login information and click "Next".
※ Note: If you are not subscribed to a general corporate plan, authentication may fail when connecting with Microsoft365 (formerly Office365), so please be careful.

This completes the My Apps registration for Microsoft Teams.

Once the logos for WordPress and Microsoft Teams are added to My Apps, let's start editing the flow!
Copy the template from "Try it" in the banner below.

Step 2: Setting a Trigger to Activate at the Specified Schedule

First, let's set up "When a post is published".

Title: Can be changed according to usage.
Action: Select "When a post is published".
Account information linked with WordPress: Ensure there are no errors.

Once the setup is complete, click "Next".

Trigger activation interval: Can be set optionally.
Note: Depending on the plan, you may not be able to select the trigger activation interval, so please be careful.

Once the setup is complete, click "Save".

Step 3: Send a Message to a Microsoft Teams Channel

Next, set up the item "Send a message to a channel".

Title: Can be changed according to usage.
Action: Select "Send a message to a channel".
Account information linked with Microsoft Teams: Ensure there are no errors.

Once the setup is complete, click "Next".

Select the Microsoft Teams team ID and channel ID you want to use as the destination for automatic notifications from the candidates.

The message is set as shown in the image above.
Explanation: When a post is published on WordPress, you can automatically notify Microsoft Teams by quoting the "Post ID" and "Title".
Feel free to set the message content according to the information you want to obtain.

Once set up, execute "Test".
A sample message will be notified to Microsoft Teams, so please check and save it.

Step 4: Turn ON the Trigger

Finally, click "Turn ON the Trigger" to complete the flow of "Retrieve pending approval application data from Garoon every day and notify Google Chat".
Please check if the flow bot is activated correctly.

Introduction to Other Examples of Automation Using WordPress

1. This is a flow for automatically creating new posts on WordPress using the content from Google Forms.
By utilizing this flow, posting tasks can be performed on Google Forms, which increases convenience for those who are not familiar with using WordPress and may reduce the time required for tasks.

2. This is a flow to automatically add posts to Salesforce when they are published on WordPress.
By utilizing this flow, you can automate the transcription process, which is expected to increase the speed of information sharing.
Additionally, by using the quoted information for registration, you can prevent human errors from manual input and potentially streamline operations.

3. This is a flow for automatically submitting articles from Notion pages to WordPress.
By utilizing this flow, the manual submission process becomes unnecessary, which is expected to streamline the content publishing process.

Summary

In this article, we introduced how to integrate WordPress with Microsoft Teams to automatically notify Microsoft Teams when a post is published on WordPress.
This automation allows all team members to quickly check post information and potentially provide smooth responses and feedback.
Additionally, it helps prevent missed notifications, increasing the reliability of information sharing and facilitating smooth project progress.
At Yoom, you can integrate various apps besides WordPress and Microsoft Teams.
You can check examples of automation from the Flowbot Template List.