How to integrate Confluence with Microsoft Teams to automatically notify when a page is created in Confluence

Now, let's explain how to use the no-code tool Yoom to "notify Microsoft Teams when a page is created in Confluence."

[What is Yoom]

How to Create a Confluence and Microsoft Teams Integration Flow

By receiving page creations in Confluence via API and notifying through Microsoft Teams' API, automation can be achieved.
Generally, programming knowledge is required to achieve this, but using the no-code tool Yoom allows you to do it easily without programming knowledge.

The integration flow is broadly created through the following processes.

• Register Confluence and Microsoft Teams as My Apps
• Copy the template
• Set the Confluence trigger as the starting point of the flow and configure the subsequent Microsoft Teams operation
• Turn on the trigger button and verify the integration operation between Confluence and Microsoft Teams

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Step 1: Register Confluence and Microsoft Teams as My Apps

Let's register Confluence and Microsoft Teams as My Apps to connect them to Yoom.
Registering My Apps in advance makes automation settings easier.

First, register Confluence as a My App.
Click "My Apps" → "New Connection" on the left side of the Yoom screen.
Find Confluence from the app list or search using "Search by App Name".

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When the following screen appears, click "Accept" at the bottom right.

Next, register Microsoft Teams as a My App.
Similarly, search for Microsoft Teams using "Search by App Name" or find it from the list.
When the following screen appears, sign in to Microsoft Teams.

If Confluence and Microsoft Teams are displayed in My Apps, the registration is complete.

Step 2: Copy the Template

To set up automation, click "Try it" on the banner below.

Read the screen display below and click "OK".

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The following screen will be displayed, so check the "Title" and "Description".
If you want to make changes, click on the relevant part to modify it.
First, set up Confluence, then click "When the page is created".

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Step 3: Setting the Confluence Trigger as the Starting Point of the Flow and the Subsequent Microsoft Teams Operation

When the following screen is displayed, check the settings.

• "Title" → Can be changed by yourself
• "Account information linked with Confluence" → Check if correct
• "Trigger Action" → When the page is created
  

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The following screen will be displayed, so set the "Trigger Interval".
Select from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
*Note that the trigger interval varies depending on the plan.

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Next, select the "Cloud ID" from the candidates.
Click within the frame and select the corresponding ID from the candidates.
Once the settings are done, click "Test" → "Test Successful" → "Save".

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Next, set up to retrieve the Confluence page, so click "Retrieve Page".
When the following screen is displayed, check the settings.

• "Title" → Can be changed by yourself
• "Account information linked with Confluence" → Check if correct
• "Action" → Retrieve Page
  

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The following screen will be displayed, so select the "Cloud ID" from the candidates.

Scroll and set the "Content ID".
Select the "Page ID" from the output of "When the page is created".
Click the arrow in the red frame to display the output.
If there are other necessary items, set them and click "Test" → "Test Successful" → "Save".

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Next, set up Microsoft Teams, so click "Notify Microsoft Teams".
*Microsoft365 (formerly Office365) has plans for home use and general business use (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail.

When the following screen is displayed, check the settings.

• "Title" → Can be changed by yourself
• "Account information linked with Microsoft Teams" → Check if correct
• "Action" → Send message to channel
  

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The following screen will be displayed, so set the "Team ID".
Select the corresponding ID from the candidates.

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Next, set the "Channel ID" in the same way as before.

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Scroll and set the "Message".
Set the content of the Confluence page you want to notify Microsoft Teams about.
The following is an example, so set it as you like.
Once set, click "Test" → "Test Successful" → "Save".

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Step 4: Turn ON the Trigger Button and Confirm the Integration Operation between Confluence and Microsoft Teams

Finally, click "Turn ON Trigger" to complete the automation setup.
Check if the flow bot starts up correctly.

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Here is the template used this time.

Other automation examples using Confluence and Microsoft Teams

In addition to the flows introduced this time, you can automate various tasks by using APIs such as Confluence and Microsoft Teams.
All of them can be used with simple settings, so if you find any that interest you, please give them a try!

Automation example using Confluence

Notify me when a page is created in Confluence

By making collaboration between team members easier, you can work more efficiently together.

Add a page when it is created in Confluence

You can check information about projects, customers, cases, etc. in a list, which is useful for checking for duplications and omissions, and understanding usage status.

Create content once the page is created in Confluence

Once you create a page, create content such as documents or tasks. This may improve your team's work efficiency and free up time to focus on other tasks.

Automation example using Microsoft Teams

When a case or record is registered, notify Microsoft Teams

When a case or record is registered, a notification is sent to Microsoft Teams, so team members can immediately grasp the case information.

After the meeting ends, it is transcribed and summarized and notified to Microsoft Teams

Automatic transcription and summarization reduces the effort required to create minutes and eliminates the need for manual work.

Add messages as they are sent to Microsoft Teams

Eliminate the need for manual transcription, saving time and preventing human error.

Benefits and Examples of Integrating Confluence with Microsoft Teams

Benefit 1: Easier Information Sharing

Integrating Confluence with Microsoft Teams will make information sharing easier.
For example, when new project data is registered on a Confluence page, it can automatically notify Microsoft Teams.
This way, <span class="mark-yellow">all members who receive notifications in Microsoft Teams can check the content of the Confluence page.</span>
Therefore, there is no need to notify Microsoft Teams every time a page is created in Confluence, avoiding notification errors or omissions.

Benefit 2: Prevent Missing Information

Missing newly registered information in daily operations can hinder smooth progress.
By integrating Confluence with Microsoft Teams and automatically notifying Microsoft Teams of data created in Confluence, this issue can be resolved.
For instance, when materials related to a new product are created on a Confluence page, the content can also be checked on Microsoft Teams.
This way, <span class="mark-yellow">you can expect to obtain data without missing newly created pages.</span>
Additionally, since you can check Confluence pages on Microsoft Teams, it may reduce the need to switch between systems.

Benefit 3: Strengthen Team Collaboration

Integrating Confluence with Microsoft Teams might strengthen team collaboration.
By automatically notifying Microsoft Teams of page creations in Confluence, discussions based on the registered content can be initiated on Microsoft Teams.
For example, when the development team creates a specification document for a new product on a Confluence page, members from other departments can exchange opinions on Microsoft Teams.
In this way, <span class="mark-yellow">sharing information with members of other departments can lead to speedy decision-making.</span>
As a result, not only does information sharing become easier, but team collaboration is also strengthened.

Summary

The integration of Confluence and Microsoft Teams facilitates smoother information sharing and strengthens collaboration between teams.
Every time a new page is created in Confluence, a notification is sent to Microsoft Teams, allowing for quick data review.
This enables discussions based on the content to take place in Microsoft Teams, leading to smooth decision-making.
As a result, information sharing between different departments becomes easier, contributing to enhanced collaboration across the entire team.

Utilize the templates introduced this time to facilitate smooth data sharing and discussions.