How to Automatically Notify Microsoft Teams When a Page is Created in Confluence

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How to Create an Integration Flow between Confluence and Microsoft Teams

By receiving page creation in Confluence via API and notifying through Microsoft Teams API, automation can be achieved.
Generally, programming knowledge is required to achieve this, but with the no-code tool Yoom, it can be easily accomplished without programming knowledge.

The integration flow is broadly created through the following processes:

• Register Confluence and Microsoft Teams as My Apps
• Copy the template
• Set the trigger in Confluence that initiates the flow and configure the subsequent operations in Microsoft Teams
• Turn on the trigger button and verify the integration operation between Confluence and Microsoft Teams

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Step 1: Register Confluence and Microsoft Teams as My Apps

Let's register Confluence and Microsoft Teams as My Apps to connect them to Yoom.
Pre-registering as My Apps makes automation settings easier.

First, register Confluence as My App.
Click "My Apps" → "+ Add" on the left side of the Yoom screen.
Search for Confluence from the app list or search by "App Name".
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When the following screen appears, click "Accept" at the bottom right.
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Next, register Microsoft Teams as My App.
Similarly, search for Microsoft Teams by "App Name" or find it from the list.
When the following screen appears, sign in to Microsoft Teams.

If Confluence and Microsoft Teams are displayed in My Apps, registration is complete.

Step 2: Copy the Template

To set up automation, click "Try it" on the banner below.

Read the following screen display and click "OK".

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The following screen will be displayed, so check the "Title" and "Description".
If you want to make changes, click the relevant section to modify it.
First, set up Confluence by clicking "When the page is created".

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Step 3: Set the Confluence trigger that initiates the flow and the subsequent Microsoft Teams operation settings

When the following screen is displayed, check the settings.

• "Title" → Can be changed by yourself
• "Account information linked with Confluence" → Check if it is correct
• "Trigger action" → When a page is created
  

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The following screen will be displayed, so set the "Trigger interval".
Select from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
*Note that the trigger interval varies depending on the plan.
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Next, select the "Cloud ID" from the candidates.
Click within the frame and select the appropriate ID from the candidates.
Once set, click "Test" → "Test Successful" → "Save".
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Next, set up to retrieve the Confluence page by clicking "Get Page".
When the following screen is displayed, check the settings.

• "Title" → Can be changed by yourself
• "Account information linked with Confluence" → Check if it is correct
• "Action" → Get page
  

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The following screen will be displayed, so select the "Cloud ID" from the candidates.
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Scroll and set the "Content ID".
Select the "Page ID" from the output of "When the page is created".
Click the arrow in the red frame to display the output.
If there are other necessary items, set them, and click "Test" → "Test Successful" → "Save".
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Next, set up Microsoft Teams by clicking "Notify Microsoft Teams".
*Note that Microsoft365 (formerly Office365) has a home plan and a general business plan (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail.

When the following screen is displayed, check the settings.

• "Title" → Can be changed by yourself
• "Account information linked with Microsoft Teams" → Check if it is correct
• "Action" → Send a message to the channel
  

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The following screen will be displayed, so set the "Team ID".
Select the appropriate ID from the candidates.
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Next, set the "Channel ID" in the same way as before.

Scroll and set the "Message".
Set the content of the Confluence page you want to notify Microsoft Teams about.
The following is an example, so set it as you wish.
Once set, click "Test" → "Test Successful" → "Save".
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Step 4: Turn on the trigger button and verify the integration operation between Confluence and Microsoft Teams

Finally, click "Turn on the trigger" to complete the automation setup.
Check if the flow bot is operating correctly.
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Here is the template used this time.

Other Automation Examples Using Confluence and Microsoft Teams

In addition to the flow introduced this time, various business processes can be automated by using the APIs of Confluence and Microsoft Teams.
All of these can be used with simple settings, so if you find something interesting, please give it a try!

Automation Examples Using Confluence

Add When a Page is Created in Confluence

You can check information such as projects, customers, and cases in a list, which helps in checking for duplicates, missing creations, and understanding usage status.

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Notify When a Page is Created in Confluence

By ensuring smooth communication among team members, it becomes possible to improve the efficiency of collaborative work.

Create Content When a Page is Created in Confluence

Once a page is created, create content such as documents and tasks.
This may improve the team's work efficiency and allow more time to focus on other tasks.

Automation Example Using Microsoft Teams

Add When a Message is Sent to Microsoft Teams

Eliminating the need for manual transcription saves time and prevents human error.

Receive a notification in Microsoft Teams when your application is approved

You can seamlessly share information in Microsoft Teams immediately after approval, without the burden of communication tasks.

Summarize the Content and Notify Microsoft Teams

By taking appropriate actions according to the situation, the team's cooperation will be strengthened, and the project will progress smoothly.

Benefits and Examples of Integrating Confluence with Microsoft Teams

Benefit 1: Easier Information Sharing

By integrating Confluence with Microsoft Teams, information sharing becomes easier.
For example, when new project data is registered on a Confluence page, it can automatically notify Microsoft Teams.
This allows all members who receive the notification in Microsoft Teams to check the content of the Confluence page.
Therefore, there is no need to manually notify Microsoft Teams every time a page is created in Confluence, which should help avoid notification errors or omissions.

Benefit 2: Prevent Missing Information

Missing newly registered information in daily operations can hinder smooth workflow.
Integrating Confluence with Microsoft Teams and automatically notifying Microsoft Teams of data created in Confluence can solve this issue.
For instance, when materials related to a new product are created on a Confluence page, the content can also be checked on Microsoft Teams.
This ensures you can obtain data without missing newly created pages.
Additionally, being able to check Confluence pages on Microsoft Teams may reduce the need to switch between systems.

Benefit 3: Strengthen Team Collaboration

The integration of Confluence and Microsoft Teams may strengthen team collaboration.
By automatically notifying Microsoft Teams of page creations in Confluence, discussions based on the registered content can be initiated on Microsoft Teams.
For example, when the development team creates a specification document for a new product on a Confluence page, it is possible to exchange opinions with members from other departments on Microsoft Teams.
In this way, sharing information with members from other departments can lead to speedy decision-making.
As a result, not only does information sharing become easier, but team collaboration is also enhanced.

Conclusion

Integrating Confluence with Microsoft Teams can facilitate smooth information sharing and strengthen team collaboration.
Every time a new page is created in Confluence, a notification is sent to Microsoft Teams, allowing for quick data verification.
Furthermore, discussions based on the content can be conducted on Microsoft Teams, enabling smooth decision-making.
As a result, sharing information between different departments becomes easier, contributing to the overall strengthening of team collaboration.