How to Notify Slack of Daily Zoom Meeting Information

Zoom is widely used by numerous companies due to its simple interface and high-quality communication.
By integrating Zoom with Slack, you can easily keep track of your daily meeting information.
The automation flow introduced here can be easily set up even by programming beginners, so even those who think "Programming seems difficult..." can implement it without any coding!

This article clearly explains the setup method and benefits, so please read to the end!

Recommended for

Those who use Zoom and Slack
Remote workers
Administrators
Creative professionals such as designers and writers

For those who want to try it immediately

This article introduces the integration method using the no-code tool "Yoom".
No complicated settings or operations are required, making it easy for non-engineers to achieve.
You can also start immediately using the template below, so please give it a try!

[About Yoom]

From here, we will explain how to set up automation to "notify Slack of daily Zoom meeting information" using Yoom's flow bot template.

Integration Process

Register My Apps in Yoom (Zoom and Slack)
Copy the template
Set schedule triggers and app integration
Turn on the trigger button and verify the integration operation

How to Create an Integration Flow to Notify Slack When a Message is Received in Zoom

Items to Prepare in Advance

Here is a list of items needed for the integration work.

Zoom

Zoom account information (such as email address)
Client ID and Client secret
- These can be obtained from app registration in the Zoom App Marketplace.

You can check how to obtain each item from "How to Register My Apps for Zoom (OAuth) and Zoom Phone".

Slack

URL of the workspace to notify
Channel to post
- Please confirm in advance as approval from the administrator may be required.

＞Help: Details on How to Register My Apps in Slack

＞Slack Official: Managing App Approvals in a Workspace

Step 1: Setting Up My App Integration

Here, we will set up the registration of the app information to be integrated into Yoom. Log in to Yoom's workspace and click + Add on the My Apps screen.

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A list of apps that can be connected to Yoom will be displayed, so select the app to connect from the search window and proceed with My App registration.

Zoom

Enter "Zoom" in the search window and click Zoom (OAuth). The input screen for integration information will be displayed.

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Client ID and Client secret can be obtained from app registration in the Zoom App Marketplace after registering a Zoom account.

＞Help: How to Register My Apps for Zoom (OAuth) and Zoom Phone

Once each item is entered, click the Add button to complete the registration of the Zoom My App.

Slack

Search for the app name from the search window. Click the app name that hits. You will transition to the screen to sign in to Slack.

Enter the URL of your workspace and click Continue. You will move to the screen to request permission to access Slack from Yoom.

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Click Allow to complete the integration.

＞Help: Details on How to Register My Apps in Slack
＞Slack Official: Managing App Approvals in a Workspace

Enter the access token and click the Add button to complete the registration of Slack My App.

Adding the Yoom app to the channel to be notified will make it smoother. Right-click on the channel list/target channel of the desktop app, display channel details, and add from integration.

Step 2: Copy Yoom's Flow Bot Template to My Project

Click this banner.

The template will be copied to My Project. You can access My Project from the left menu bar.

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Step 3: Schedule Trigger "At 9 AM Every Day"

Click on the first step of the template.

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Since it is pre-configured, the light blue icon (proof of completion) is lit, but let me introduce the contents.

(1/1) Specify Execution Time

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This time, select only weekdays from the day selection tab and set it to start at 9:00. You can reset the repeat days or change the time from this screen. If you need detailed timing settings such as minute intervals, you can operate from the Cron settings tab.

＞Learn more: How to Set Cron Settings

Step 4: Integrate Apps "Get List of Meetings"

Click on the second step of the template.

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Retrieve meeting information scheduled for the day in Zoom.

(1/2) Select Linked Account and Action

The items displayed here are pre-configured.

Title
Schedule Settings
Account Information Linked with Zoom
Trigger Action

→ Click Next

(2/2) API Connection Settings

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Email Address
- Please enter the email address of your Zoom account
Start Date of Retrieval
- Set to the current day.
End Date of Retrieval
- Set to the current day.

→ Click Test → Success: The list of meeting information scheduled for the day has been retrieved.

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→ Click Save

Step 5: Integrate Apps "Send Message to Channel"

Click on the third step of the template.

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In this step, set the template message to be sent to Slack.

(1/2) Select Linked Account and Action

These items are pre-configured.

App Trigger Title
App
Account Information Linked with Slack
Trigger Action

→ Click Next.

(2/2) Detailed Settings for Database Operations

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Channel ID to Post
- Click the edit field to display a list of linked channels. Selecting the relevant channel will quote the ID.
- Alternatively, right-click the relevant channel in the Slack desktop app's channel list, proceed to Copy/Copy Link, and obtain the URL. The string after /archive/ is the channel ID.

Message Content
- Click the edit field to display the output obtained from Zoom. Use this as a reference to create the template message. Entering the item name before the quote code makes it easier to understand.

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→ Click Test. → Success

→ Click Save. This is the end of the settings for this flow.

Step: Turn ON the App Trigger

Once all steps are set, the complete screen will be displayed.

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Turn ON the Trigger to activate the flow bot. You can switch it with the toggle at the top left of the template.

You have set up the flow bot without programming! Here is the template used this time.

Other Automation Examples Using Zoom and Slack

In addition to the flow introduced this time, you can achieve various business automations by using the APIs of Zoom and Slack.
All of them can be used with simple settings, so if you find something interesting, please give it a try!

Other Automation Examples with Zoom and Slack

You can create a Zoom meeting at a specified date and time and send the meeting information to Slack, or create a Zoom meeting based on the content of a post.
Additionally, it is possible to notify Slack with the recording URL once a meeting has ended.

Example of Automation Using Zoom

Create a Zoom meeting when an appointment or reservation is registered

When an appointment or reservation is registered, a Zoom meeting will be automatically created based on that information, reducing the effort required to set up a meeting.

Create a meeting in Zoom upon registration and send the meeting information to the other party via Gmail

By automatically sending the link after creating the meeting, the accuracy of the information is maintained.

Once registered, add as a registrant to the Zoom webinar

When new information is registered, this flow will automatically add the person as a registrant to the Zoom webinar using that information.

Example of Automation Using Slack

Notify me of specific content received

Automatic notifications based on specific keywords can potentially eliminate manual review.

Notify When a Message is Posted on Slack

When a new message is posted on Slack, you can automatically send a notification to another communication tool, eliminating the need to manually transfer information.

Notify Slack when a task is updated

When a task update is immediately notified to Slack, the entire team will be able to quickly grasp the latest information.

Benefits of Integrating Zoom and Slack

1. Support Remote Workers with a Reliable System to Ensure No Information is Missed

Remote workers, wouldn't it be convenient if you could check meeting information even when you're on the go?
You can save the hassle of accessing Zoom daily to check meeting details and simply open Slack to grasp the day's meeting schedule.
A list of meetings will be delivered to Slack at a set time each day, reducing the worry of accidentally forgetting them.
Additionally, by utilizing Slack's notification settings, you can create an environment where you can smoothly check only the necessary information.
When information sharing becomes easier, you can focus more on your work and gain peace of mind.

2. Recommended for Managers: Streamlined Management for Smooth Confirmation

By integrating Zoom and Slack, managers can quickly grasp the day's meeting schedule for their team members and issue instructions more smoothly.
With the meeting information of multiple members centralized in Slack, there will be no need to open Zoom individually.
For instance, by receiving daily meeting schedules in Slack, you can immediately contact members who need follow-up and provide accurate support.
Having consolidated meeting information can reduce the effort of confirmation and make management easier.

3. Flexible Notification Management to Support the Focus of Creative Departments

By sending individual notifications of Zoom meeting schedules to Slack, you should no longer need to worry about meeting schedules.
For designers, writers, and others engaged in creative work, isn't the task of checking schedules a potential distraction from concentration?
By utilizing this integration, you can automatically receive meeting information daily and adjust notification timings, making it easier to concentrate on your tasks.
You can check the necessary information only when needed by simply opening the channel, reducing concerns about meetings while efficiently tackling your work.
This kind of automation can also be beneficial for creative tasks.

Conclusion

Yoom's Flowbot, which enables daily Zoom meeting information notifications without coding, is sure to be a powerful support in streamlining your daily tasks!
Its strength lies in the easy setup that requires no programming, allowing you to integrate Zoom and Slack and put it into practice immediately. Why not challenge yourself with a new workflow through this automation?

Check out this Flowbot now and start automating!