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Do you want to streamline your meeting workflow with Zoom and Telegram?
Zoom is widely used for meetings, but manually sharing meeting content can be time-consuming. What if you could automate the process of creating meeting minutes and immediately share them with your team on Telegram? With this integration, you can automatically summarize meeting content and post it directly to Telegram, ensuring timely and efficient sharing of important information.
In this article, we’ll walk you through how to implement this powerful integration to boost productivity and streamline your workflows.
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In this guide, you'll learn the step-by-step process of how to use Yoom to connect Zoom and Telegram create a Flowbot that automatically transcribes and summarizes Zoom meeting minutes, and share on Telegram.
Yoom offers ready-made templates for easy setup in automatically summarizing meetings by integrating Zoom and Telegram using AI. Click the "Try it" button to get started now!
We'll also walk you through the step-by-step process of creating this automation flow in the following section of this article.
■Overview
This flow automatically transcribes and summarizes the meeting content when a Zoom meeting ends, and notifies the transcription results to Telegram.
■Recommended for
1. Teams that frequently use Zoom meetings and share information via Telegram
・Those who want to transcribe meeting content and keep a record
・Those who want to reduce the effort of creating minutes and improve work efficiency
・Those who want to share meeting content with team members on Telegram
2. Those who want to analyze and utilize meeting content
・Those who want to analyze transcription data to understand the content of speeches and discussion trends
・Those who want to quickly grasp the key points of a meeting with the automatic summarization feature and connect it to the next action
■Benefits of using this template
Zoom is a tool for conducting online meetings efficiently, but creating minutes after meetings can be time-consuming and may lead to delays in information sharing.
By utilizing this flow, the content of a Zoom meeting is transcribed and summarized into minutes and notified to Telegram after the meeting ends. This allows participants to be freed from the task of creating minutes and focus on reviewing the meeting content and the next actions.
■Notes
・Please integrate Zoom and Telegram with Yoom respectively.
・AI operations are only available in the Team Plan and Success Plan. In the case of the Free Plan or Mini Plan, the operation of the set flow bot will result in an error, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations).
・To obtain Zoom recording information, meeting data must be cloud recorded. Please note that cloud recording is limited to specific Zoom plans. For details, please refer to here.
Let's walk through how to set up a flow that auto-transcribes Zoom meetings and post summarized minutes on Telegram.
⏱️ Setup time: 10 minutes
🔧 What You’ll Need
If you don’t have a Yoom account yet, register now from this registration form!
⚠️Note: To get Zoom recording data, cloud recording must be enabled. Cloud recording is only available on specific Zoom plans, so please check your plan details.
⚠️ Note: AI Transcription used in this Flowbot is only available in Yoom's certain plans. If you're using the Free plan, the Flowbot may face errors due to limited access. But don't worry - all plans have a 2-week free trial! You can try all features without restrictions. For more details on Yoom and its plans, visit our Yoom Help Center.
After logging into Yoom, go to "My Apps" from the left side menu and click "+ Add".
Search for "Zoom" from the app list and select it.
Enter the Client ID and Client Secret. These can be found after registering for a Zoom account in the App Marketplace.
A list of apps that can be connected with Yoom will be displayed. Search for the app to be used this time from the search box at the top.
📚 Reference: For more details on how to find the Client ID and Client Secret for Zoom, refer to this help page.
Similarly, go to "My Apps" from the left side menu, and click the "+ Add" button.
Search for "Telegram" from the app list and select it.
Enter the account name.
Use a name that's easy to recognize, such as your company name or the person responsible for the account.
For the Access Token, create a new bot on Telegram first.
You can easily do this by using the BotFather. Follow the instructions here to create your bot.
Once your bot is created, you’ll receive an Access Token from the BotFather. This is a unique key that allows your bot to communicate with Telegram's API.
Enter the access token you obtained from BotFather and click the “Add” button in Yoom to complete the registration process for your bot.
Click the "Try It" button to copy the pre-built template into your project.
Click "Try this template".
Click "OK" and assign a name to the Flowbot for recognition.
The template will be copied to your "My Project".
Click on the first step of the template to begin the process. In this step, you will retrieve Zoom recording information, which will be used for further automation.
On the next page, give your trigger a title (optional). Check the pre-configured settings and click “Next”.
Set your trigger interval (how often you want Yoom to check Zoom for new updates). It can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. We recommend setting the trigger to the shortest activation interval available for your plan.
⚠️ Note: The trigger interval varies depending on your Yoom plan. Be sure to check your current plan’s limit.
Then enter the Email Address registered with Zoom.
Once the settings are complete, run a test.
If the test is successful, the data will be reflected in the retrieved value.
After confirming that the retrieved value is correct, click “Save” to finalize the setup.
📚 Reference: For more details on retrieved values and how to set them up, see the guide here.
Click on the next Zoom action item.
On the next screen, same as before, give an action a title (optional). Confirm the settings, and click “Next”.
Select the Meeting ID.
Once the settings are complete, run a test. If the retrieved value is correct, click “Save”.
Click on the next Zoom action item.
On the next screen, same as before, give an action a title (optional). Confirm the settings, and click “Next”.
Specify Download URL.
Select the URL retrieved from the previous action.
Once the settings are complete, run a test. If the retrieved value is correct, click “Save”.
Now let’s set up the action to transcribe audio data. This step involves using AI-powered operations. Click on the Transcription action.
Select the Action based on the length of the meeting time.
Then click “Next”.
Specify the File Attachment Method.
In this case, we want to use the date retrieved from Zoom.
So select Use Retrieved Values and Downloaded File to use Zoom’s retrieved data to transcribe the audio.
Once set, click “Test”.
If the test succeeds, the retrieved value will get updated with the transcribed audio.
Let’s set up the last action item to create a summary of the transcribed data. Click on the Summarization action.
On the next screen, same as before, give an action a title (optional). Confirm the settings, and click “Next”.
Specify the text to summarize.
In this case, we want to summarize the transcribed data from the previous step. So select the Analysis Result from the retrieved value into the input box.
Specify the number of characters.
The default setting is 1000 characters. Adjust this based on the length of the analysis result. While you can specify the character count, the final output will be determined by the AI. Please note that the summary may be shorter than the specified number of characters.
☝️Tip: If you want a more concise summary, you can instruct the AI with terms like "more concise" in the summary conditions.
Once configured, click "Test". If the test is successful, a summary will be generated.
Let’s set up to share the summarized content in Telegram.
Click on the Telegram action item.
On the next screen, same as before, give an action a title (optional). Confirm the settings, and click “Next”.
Specify the Chat ID (where you want to share your result).
The Chat ID can be retrieved using a Bot. To do this, follow these steps:
Let’s set up the message.
Click inside the box and select “Summary Result” from the previous action’s retrieved value. By configuring it as below, you can automatically use the AI’s translated message and post it to Telegram.
You can customize the message as needed.
When you run a test, a test message will be sent to Telegram. If the translation result is correctly sent, click “Save”.
Toggle the "Trigger On" button to activate your flow!
Check if the Flowbot you set up is working properly.
That’s it! 🎉 The Flowbot is now complete!
By integrating Zoom and Telegram, you can unlock a wide range of automation possibilities that simplify your workflows. Here are some examples you can explore for your next automation!
You can set up daily Zoom meeting notifications directly in Telegram. With daily updates sent to Telegram, your team can stay on top of upcoming meetings, improving visibility and coordination.
■Overview
This is a flow that automatically notifies Telegram of Zoom meeting information at a set time every day.
■Recommended for
1. People who conduct remote meetings using Zoom
・Those who access Zoom daily to check meeting information
・Sales representatives who frequently conduct remote meetings
2. People who use Telegram for work-related communication
・Those who want to accurately grasp scheduled meetings without missing any
・Those who want to understand meeting information on Telegram without directly accessing Zoom
■Benefits of using this template
By using this template, you can automatically notify Telegram of Zoom meeting information.
Those who used to access Zoom every time to check information can now confirm it on Telegram without accessing Zoom, thanks to this template.
This makes it easier to check information, preventing any oversight.
It is also effective for sharing information with team members.
Since notifications are sent to Telegram daily, scheduled meetings can be shared among members, improving information visibility.
It will become easier to understand who has scheduled what meetings.
■Notes
・Please integrate Zoom and Telegram with Yoom respectively.
After a meeting ends, automatically transcribe and summarize the recording, saving the minutes as a PDF. This eliminates the need for manual transcription and allows you to share meeting notes promptly.
■Overview
This is a flow that saves meeting minutes as a PDF in Box by transcribing and summarizing the recording after a Zoom meeting ends.
With Yoom, you can easily achieve this flow without any programming, as it allows for integration between apps.
■Recommended for
■Benefits of using this template
If you frequently hold Zoom meetings, you might find the manual creation of meeting minutes each time to be time-consuming and cumbersome.
Additionally, if the task of creating meeting minutes is of high priority, it may hinder your focus on other tasks, potentially reducing productivity.
With this flow, once a Zoom meeting ends, you can automate the transcription and summarization based on the recording data, as well as the creation and saving of meeting minutes to Box.
By automating the creation of meeting minutes and saving them to Box, you can seamlessly handle tasks related to meeting minutes after a Zoom meeting ends.
By streamlining the creation of meeting minutes, you can reduce your workload and focus on other important tasks.
■Overview
This flow involves transcribing and summarizing Zoom meeting recordings and saving the minutes as a PDF on Google Drive after the meeting ends.
With Yoom, you can easily achieve this flow without any programming, as it allows for seamless integration between apps.
■Recommended for
■Benefits of using this template
By transcribing Zoom meeting recordings, you can create and share meeting minutes with both attendees and absentees.
However, manually transcribing recording data can be time-consuming and may delay the sharing of minutes.
With this flow, you can automate the transcription, summarization, and creation of meeting minutes from Zoom recordings once the meeting ends, and save them on Google Drive.
This eliminates the need for manual transcription and summarization, allowing for timely creation and speedy sharing of meeting minutes.
The created meeting minutes are centrally managed on Google Drive, making file searches easy.
■Overview
This flow involves transcribing and summarizing the recording of a Zoom meeting and saving the minutes as a PDF in OneDrive after the meeting ends.
With Yoom, you can easily achieve this flow without any programming, as it allows for seamless integration between applications.
■Recommended for
■Benefits of using this template
When creating meeting minutes for Zoom meetings, you may find manual transcription and summarization tasks cumbersome.
Additionally, if the Zoom meeting is lengthy, the burden of creating minutes increases, potentially impacting other tasks.
With this flow, once a Zoom meeting ends, transcription and summarization of the recording data are performed, making the creation of meeting minutes and saving to OneDrive seamless.
You can automate the entire process related to creating meeting minutes, allowing for efficient workflow management.
Since the created minutes are saved in OneDrive, sharing them with team members is also smooth.
Automatically generate a Zoom meeting URL by selecting participants directly from your management tool. This eliminates the manual process of URL creation and verification.
After a lead is registered, a Zoom meeting is created, and the meeting link is automatically sent through Outlook, streamlining the entire process.
Send automatic notifications to Telegram for received messages, eliminating the need for manual notifications via other chat tools.
■Overview
This is a flow that notifies Telegram of messages received on Slack.
■Recommended for
1. People using multiple chat tools
・Those using Slack and Telegram
・Those whose departments use different chat tools
2. People looking to streamline notifications
・Those who want to consolidate Slack notifications into Telegram
・Those who want to streamline manual notifications to Telegram
■Benefits of using this template
When different departments use different chat tools, there can be time lags in communication, making smooth information sharing difficult.
Additionally, there is the hassle of entering chat content into another chat tool, which can lead to input errors or missed communications.
This template is suitable for those who want to facilitate smooth information sharing even when using different chat tools.
By using this template, you can automatically notify Telegram of messages received on Slack, enabling smooth information sharing.
Since there is no need to manually notify from another chat tool, you can proceed with your work seamlessly.
■Notes
・Please integrate both Slack and Telegram with Yoom.
・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
Use AI-powered transcription and summarization to quickly and accurately share meeting content with your team via Telegram, facilitating faster communication.
Automatically send Telegram notifications when new information is added to a system, allowing team members to stay updated without having to open multiple tools.
■Overview
This is a flow that notifies Telegram when a lead is registered in Pipedrive.
■Recommended for
1. Sales departments using Pipedrive
・For those who want to smoothly grasp leads registered in Pipedrive and respond promptly
・For those who want to receive lead registration notifications via Telegram to prevent missed responses
・For those who want to flexibly set the Telegram notification destination according to the attributes and information of the lead
2. Team members who want to understand the lead status in Pipedrive
・For those who want to understand the lead acquisition status of the entire sales team and contribute to achieving the team's overall goals
・For those who want to receive notifications of important lead registrations via Telegram and provide prompt support
■Benefits of using this template
Pipedrive is an excellent tool for streamlining sales management, but manually notifying Telegram every time a lead is registered can cause delays in information sharing and response, potentially missing valuable business opportunities.
By implementing this flow, notifications are automatically sent to Telegram when a lead is registered in Pipedrive, allowing the entire sales team to smoothly grasp lead information, enabling prompt responses and follow-ups, and improving operational efficiency. For example, by automatically assigning lead information to team members responsible for specific industries or regions, more efficient sales activities can be achieved.
■Notes
・Please integrate Pipedrive and Telegram with Yoom respectively.
■Overview
This is a flow that sends a notification to Telegram when a row is added in Google Sheets.
■Recommended for
1. Those who use Google Sheets for business
・Project managers who manage schedules and tasks
・Managers handling multiple tasks
2. Those who use Telegram for business
・Those who want to quickly grasp the progress of a project
・Team members using Telegram as a communication tool
■Benefits of using this template
Google Sheets is a useful tool for managing projects because it allows collaborative editing.
However, if multiple members are updating it frequently, checking additional information might feel cumbersome.
This template automatically sends a notification to Telegram when a row is added in Google Sheets, making it easy to grasp additional information.
With the additional information, you can manage the project's progress quickly, making project management easier.
Additionally, since you can choose any chat group for Telegram notifications, it is possible to share information smoothly with specific members.
■Notes
・Please integrate both Google Sheets and Telegram with Yoom.
■Overview
This is a flow that notifies Telegram when a page is created in Confluence.
By using Yoom, you can easily connect apps without the need for programming.
■Recommended for
1. Those who share information on Confluence and communicate with their team on Telegram
・Those who want to streamline information sharing and improve the efficiency of information transmission to team members
2. Those who do not want to miss updates on Confluence
・Those who want to quickly grasp the creation of pages in Confluence via Telegram to prevent missing important information and enable prompt responses
3. Those who want to strengthen teamwork by linking Confluence and Telegram
・Those who want to promote information sharing, communication, and collaboration to enhance the overall team coordination
■Benefits of using this template
For teams sharing knowledge on Confluence, it is important to notify all members when a new page is created.
However, constantly checking for updates on Confluence can be cumbersome and there is a possibility of missing them.
By utilizing the [Notify Telegram when a page is created in Confluence] flow, you can quickly confirm the creation of pages, which is expected to activate information sharing within the team and promote the success of the project.
You can freely set the notification destination and content for Telegram.
■Notes
・Please connect both Confluence and Telegram with Yoom.
Creating meeting minutes manually can be time-consuming. With AI-powered transcription and summarization, you can automatically generate meeting minutes immediately after a Zoom meeting ends. This automation not only saves time but also prevents mistakes. Plus, receiving summary notifications via Telegram makes it easy to review meeting content without delay.
Manual sharing of meeting minutes often results in delays, slowing down team collaboration. By automatically sending meeting summaries to Telegram right after a Zoom meeting, you can ensure that all team members are quickly updated. This leads to faster communication and can help accelerate project timelines.
Keeping your information is important, especially when handling confidential meeting content. By leveraging Zoom’s encryption and Telegram’s end-to-end encryption, you can securely manage and share important meeting data. This integration ensures that confidential information remains protected within your team.
With this automation, you can easily create meeting minutes after a Zoom meeting ends and post the summary to Telegram, greatly reducing your workload. Meeting data is efficiently archived, allowing your team to quickly access important information.
With Yoom, you can integrate various apps beyond Zoom and Telegram: there’s a whole range of possibilities to explore.
Best of all, no technical expertise is needed, and anyone can easily set it up! Ready to simplify your workflows? Sign up for Yoom and try it today!
