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Do you want to streamline your meeting workflow with Zoom and Telegram?
Zoom is widely used for meetings, but manually sharing meeting content can be time-consuming. What if you could automate the process of creating meeting minutes and immediately share them with your team on Telegram? With this integration, you can automatically summarize meeting content and post it directly to Telegram, ensuring timely and efficient sharing of important information.
In this article, we’ll walk you through how to implement this powerful integration to boost productivity and streamline your workflows.
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In this guide, you'll learn the step-by-step process of how to use Yoom to connect Zoom and Telegram create a Flowbot that automatically transcribes and summarizes Zoom meeting minutes, and share on Telegram.
Yoom offers ready-made templates for easy setup in automatically summarizing meetings by integrating Zoom and Telegram using AI. Click the "Try it" button to get started now!
We'll also walk you through the step-by-step process of creating this automation flow in the following section of this article.
Let's walk through how to set up a flow that auto-transcribes Zoom meetings and post summarized minutes on Telegram.
⏱️ Setup time: 10 minutes
🔧 What You’ll Need
If you don’t have a Yoom account yet, register now from this registration form!
⚠️Note: To get Zoom recording data, cloud recording must be enabled. Cloud recording is only available on specific Zoom plans, so please check your plan details.
⚠️ Note: AI Transcription used in this Flowbot is only available in Yoom's certain plans. If you're using the Free plan, the Flowbot may face errors due to limited access. But don't worry - all plans have a 2-week free trial! You can try all features without restrictions. For more details on Yoom and its plans, visit our Yoom Help Center.
After logging into Yoom, go to "My Apps" from the left side menu and click "+ Add".
Search for "Zoom" from the app list and select it.
Enter the Client ID and Client Secret. These can be found after registering for a Zoom account in the App Marketplace.
A list of apps that can be connected with Yoom will be displayed. Search for the app to be used this time from the search box at the top.
📚 Reference: For more details on how to find the Client ID and Client Secret for Zoom, refer to this help page.
Similarly, go to "My Apps" from the left side menu, and click the "+ Add" button.
Search for "Telegram" from the app list and select it.
Enter the account name.
Use a name that's easy to recognize, such as your company name or the person responsible for the account.
For the Access Token, create a new bot on Telegram first.
You can easily do this by using the BotFather. Follow the instructions here to create your bot.
Once your bot is created, you’ll receive an Access Token from the BotFather. This is a unique key that allows your bot to communicate with Telegram's API.
Enter the access token you obtained from BotFather and click the “Add” button in Yoom to complete the registration process for your bot.
Click the "Try It" button to copy the pre-built template into your project.
Click "Try this template".
Click "OK" and assign a name to the Flowbot for recognition.
The template will be copied to your "My Project".
Click on the first step of the template to begin the process. In this step, you will retrieve Zoom recording information, which will be used for further automation.
On the next page, give your trigger a title (optional). Check the pre-configured settings and click “Next”.
Set your trigger interval (how often you want Yoom to check Zoom for new updates). It can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. We recommend setting the trigger to the shortest activation interval available for your plan.
⚠️ Note: The trigger interval varies depending on your Yoom plan. Be sure to check your current plan’s limit.
Then enter the Email Address registered with Zoom.
Once the settings are complete, run a test.
If the test is successful, the data will be reflected in the retrieved value.
After confirming that the retrieved value is correct, click “Save” to finalize the setup.
📚 Reference: For more details on retrieved values and how to set them up, see the guide here.
Click on the next Zoom action item.
On the next screen, same as before, give an action a title (optional). Confirm the settings, and click “Next”.
Select the Meeting ID.
Once the settings are complete, run a test. If the retrieved value is correct, click “Save”.
Click on the next Zoom action item.
On the next screen, same as before, give an action a title (optional). Confirm the settings, and click “Next”.
Specify Download URL.
Select the URL retrieved from the previous action.
Once the settings are complete, run a test. If the retrieved value is correct, click “Save”.
Now let’s set up the action to transcribe audio data. This step involves using AI-powered operations. Click on the Transcription action.
Select the Action based on the length of the meeting time.
Then click “Next”.
Specify the File Attachment Method.
In this case, we want to use the date retrieved from Zoom.
So select Use Retrieved Values and Downloaded File to use Zoom’s retrieved data to transcribe the audio.
Once set, click “Test”.
If the test succeeds, the retrieved value will get updated with the transcribed audio.
Let’s set up the last action item to create a summary of the transcribed data. Click on the Summarization action.
On the next screen, same as before, give an action a title (optional). Confirm the settings, and click “Next”.
Specify the text to summarize.
In this case, we want to summarize the transcribed data from the previous step. So select the Analysis Result from the retrieved value into the input box.
Specify the number of characters.
The default setting is 1000 characters. Adjust this based on the length of the analysis result. While you can specify the character count, the final output will be determined by the AI. Please note that the summary may be shorter than the specified number of characters.
☝️Tip: If you want a more concise summary, you can instruct the AI with terms like "more concise" in the summary conditions.
Once configured, click "Test". If the test is successful, a summary will be generated.
Let’s set up to share the summarized content in Telegram.
Click on the Telegram action item.
On the next screen, same as before, give an action a title (optional). Confirm the settings, and click “Next”.
Specify the Chat ID (where you want to share your result).
The Chat ID can be retrieved using a Bot. To do this, follow these steps:
Let’s set up the message.
Click inside the box and select “Summary Result” from the previous action’s retrieved value. By configuring it as below, you can automatically use the AI’s translated message and post it to Telegram.
You can customize the message as needed.
When you run a test, a test message will be sent to Telegram. If the translation result is correctly sent, click “Save”.
Toggle the "Trigger On" button to activate your flow!
Check if the Flowbot you set up is working properly.
That’s it! 🎉 The Flowbot is now complete!
By integrating Zoom and Telegram, you can unlock a wide range of automation possibilities that simplify your workflows. Here are some examples you can explore for your next automation!
You can set up daily Zoom meeting notifications directly in Telegram. With daily updates sent to Telegram, your team can stay on top of upcoming meetings, improving visibility and coordination.
After a meeting ends, automatically transcribe and summarize the recording, saving the minutes as a PDF. This eliminates the need for manual transcription and allows you to share meeting notes promptly.
Automatically generate a Zoom meeting URL by selecting participants directly from your management tool. This eliminates the manual process of URL creation and verification.
After a lead is registered, a Zoom meeting is created, and the meeting link is automatically sent through Outlook, streamlining the entire process.
Send automatic notifications to Telegram for received messages, eliminating the need for manual notifications via other chat tools.
Use AI-powered transcription and summarization to quickly and accurately share meeting content with your team via Telegram, facilitating faster communication.
Automatically send Telegram notifications when new information is added to a system, allowing team members to stay updated without having to open multiple tools.
Creating meeting minutes manually can be time-consuming. With AI-powered transcription and summarization, you can automatically generate meeting minutes immediately after a Zoom meeting ends. This automation not only saves time but also prevents mistakes. Plus, receiving summary notifications via Telegram makes it easy to review meeting content without delay.
Manual sharing of meeting minutes often results in delays, slowing down team collaboration. By automatically sending meeting summaries to Telegram right after a Zoom meeting, you can ensure that all team members are quickly updated. This leads to faster communication and can help accelerate project timelines.
Keeping your information is important, especially when handling confidential meeting content. By leveraging Zoom’s encryption and Telegram’s end-to-end encryption, you can securely manage and share important meeting data. This integration ensures that confidential information remains protected within your team.
With this automation, you can easily create meeting minutes after a Zoom meeting ends and post the summary to Telegram, greatly reducing your workload. Meeting data is efficiently archived, allowing your team to quickly access important information.
With Yoom, you can integrate various apps beyond Zoom and Telegram: there’s a whole range of possibilities to explore.
Best of all, no technical expertise is needed, and anyone can easily set it up! Ready to simplify your workflows? Sign up for Yoom and try it today!
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