Extract data from driver's licenses uploaded to Box using OCR, then add it to Google Sheets

■Overview

Do you manually review and transcribe information after uploading identity verification documents, such as driver's licenses, to Box? Not only is this process time-consuming, but it is also prone to human error, including data entry mistakes. With this workflow, uploading a file to Box triggers OCR, which automatically reads the information on the driver's license and adds it to Google Sheets. Free yourself from repetitive data entry and improve operational accuracy and efficiency.

■Who should use this template

• Those who manually transcribe identity verification information, such as driver's licenses, uploaded to Box
• Those responsible for eliminating data entry errors in identity verification processes and improving efficiency
• Those interested in automating tasks with OCR and looking for practical ways to use it

■Benefits of using this template

• Automate the process from uploading a file to Box to recording data in Google Sheets, reducing the time previously spent on manual transcription.
• Automatically transcribe information using OCR to help prevent human errors, such as omissions and data entry mistakes caused by visual checks and manual input.

■Flowbot steps

1. First, connect Box and Google Sheets to Yoom.
2. Next, select Box as the trigger, set the “When a file is uploaded to a folder” action, and specify the folder to monitor.
3. Then, set Box’s “Download a file” action as an operation to retrieve the uploaded image file, such as a driver's license.
4. Next, set the AI feature’s “Read text from images and PDFs” operation to extract the required information from the downloaded image.
5. Finally, set Google Sheets’ “Add a record” action as an operation to add the extracted information to the specified sheet.

■Customization options for this workflow

• The OCR feature at the core of this workflow (the “Read text from images and PDFs” operation) is available on the Team and Success plans. Please note that it results in an error on the Free and Mini plans.
• Paid plans, including the Team and Success plans, come with a two-week free trial. During the trial period, you can use the OCR feature included in this workflow without restrictions.