Copy the sheet and notify Outlook when a row is added to Google Sheets
Copy the sheet and notify Outlook when a row is added to Google Sheets
Launch this workflow to connect
Google Sheets &
Microsoft Outlook
!
■Overview
Manually copying a sheet and sending a notification through Outlook every time a new row is added to Google Sheets can be time-consuming. Copying mistakes and delayed notifications can also impact your operations. With this workflow, you can use the addition of a row to Google Sheets as a trigger to automate sheet copying and Outlook notifications, smoothly resolving these challenges.
■Recommended for
- Anyone who manually copies Google Sheets updates and notifies others through Outlook each time
- Those looking to improve operational efficiency by reducing errors caused by manual data entry and transfer
- Those who want to share important changes in Google Sheets with stakeholders quickly and accurately
■Benefits
- When a row is added to Google Sheets, the sheet is automatically copied and an Outlook notification is sent, reducing the time previously spent on manual tasks.
- Reduce the risk of human error, such as selecting the wrong source sheet, entering an incorrect recipient, or missing a notification when copying sheets and composing emails manually.
■Workflow
- First, connect Google Sheets and Outlook to Yoom.
- Next, select Google Sheets as the trigger and set the “When a row is added” action. Specify the spreadsheet and sheet to monitor.
- Then, set the Google Sheets “Copy a sheet (tab)” action as an operation. Use the information retrieved by the trigger to specify the source spreadsheet ID, sheet name, new sheet name, and other details.
- Finally, set the Outlook “Send an email” action as an operation. Create the subject and body of a notification email containing information about the copied sheet, such as its name and URL, and configure it to be sent to the specified recipients.
※ “Trigger”: An action that starts the workflow. “Operation”: An action that processes data within the workflow after the trigger starts.
■Customization options
- With Outlook’s “Send an email” action, you can freely set the email addresses that receive notifications. Flexibly specify To, Cc, and Bcc recipients based on your operations, such as individual owners or mailing lists for relevant departments.
- You can also fully customize the email subject and body in Outlook’s “Send an email” action. For example, dynamically insert data from the row added to Google Sheets or the name of the copied sheet into the message to create more specific and easy-to-understand notifications for recipients.
■Notes
- Connect Google Sheets and Outlook to Yoom.
- You can select a trigger interval of 5, 10, 15, 30, or 60 minutes.
- Note that the shortest trigger interval varies by plan.
- Microsoft 365 (formerly Office 365) offers plans for home use and businesses (Microsoft 365 Business). Authentication may fail if you are not subscribed to a business plan.
- For notes on using Google Sheets as an app trigger, see “[App Trigger] Notes on Google Sheets Triggers”.
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About the Apps
Google Sheets
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Microsoft Outlook
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About the apps you use
Google Sheets
At Yoom, you can utilize the Google Sheets API without any coding. By integrating Sheets with Yoom, you can automate data entry into spreadsheets and automatically create documents based on spreadsheet templates. Additionally, you can sync spreadsheet information with Yoom's database for various applications.
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Microsoft Outlook
Yoom allows you to integrate with Outlook's API without any code, enabling the automation of email sending from Outlook. For example, you can automatically send contracts and invoices created in Outlook, or automatically reply to inquiries from input forms using Outlook.
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No-Code API Actions
Executable API actions
Flowbot triggers
When a Row Is Added
When a Row Is Updated
When a Specific Subject Email Is Received
When an Email Is Received
When an Event Is Registered in the Calendar
When a Calendar Event Is Added or Updated
When a Task Is Created
When an Email Is Received
Flowbot operations
Set a Value in a Cell
Get Values
Clear Values
Create a New Spreadsheet
Copy a Sheet (Tab)
Add a New Sheet (Tab)
Delete Sheet (Tab)
Replace Values
Update Sheet Name
Delete Rows
Get Spreadsheet Info
Get Sheet Names
Apply a Formula to a Range
Enter Values in a Range
Embed an Image in a Cell
Sort by Specific Column
Hide a Sheet
Add a Note to the Specified Cells
Flowbot triggers
When a Row Is AddedWhen a Row Is Updated
Flowbot operations
Set a Value in a CellGet ValuesClear ValuesCreate a New SpreadsheetCopy a Sheet (Tab)Add a New Sheet (Tab)Delete Sheet (Tab)Replace ValuesUpdate Sheet NameDelete RowsGet Spreadsheet InfoGet Sheet NamesApply a Formula to a RangeEnter Values in a RangeEmbed an Image in a CellSort by Specific ColumnHide a SheetAdd a Note to the Specified CellsInsert ColumnsDelete ColumnsWrite Values to Multiple ColumnsAdd Rows
Flowbot triggers
When a Specific Subject Email Is ReceivedWhen an Email Is ReceivedWhen an Event Is Registered in the CalendarWhen a Calendar Event Is Added or UpdatedWhen a Task Is CreatedWhen an Email Is Received
Flowbot operations
Create an Event in My CalendarCreate a CalendarCreate an Event in a Specified User's CalendarGet Email Attachment InformationDownload Email AttachmentsDelete Event from a Specific User's CalendarUpdate Event in a Specific User's CalendarDelete Event from My CalendarUpdate Event in My CalendarCreate Task (with Reminder Settings)Create a Task (Reminders Not Supported)Search Events in My CalendarSearch Events in a Specific User's CalendarFind Meeting TimesGet Calendar ViewRetrieve Mail MessagesMove MessageRetrieve a Specific MessageSearch Messages in a Specific FolderUpdate MessageFind a Specified User's Free/busy ScheduleRetrieve a Specified User's Calendar ViewRetrieve a Specified Group's Calendar ViewRetrieve a List of Members in a Specified GroupMore inspiration for you
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