Create a backup in any folder when a file is uploaded to a specific Box folder

■Overview

Sharing files with Box is convenient, but do you find it time-consuming to manually back up important files? When creating backups in Box to prepare for unexpected situations, you may forget to copy and paste files or select the wrong destination. This workflow eliminates these manual tasks and enables secure file management by automatically creating a backup in a specified folder whenever a file is uploaded to a specific Box folder.

■Recommended for

• Anyone who manages important files in Box and finds manual backups time-consuming
• Anyone who frequently handles files in Box and wants to reduce human error while improving file management
• Anyone who wants to automate routine tasks involving regularly moving or copying files between Box folders

■Benefits of this template

• Backups are created automatically whenever a file is added to a specific Box folder, reducing the time spent manually copying and pasting files.
• Preventing missed backups and errors such as selecting the wrong destination folder improves the reliability of file management.

■Flow bot steps

1. First, connect Box with Yoom.
2. Next, select Box as the trigger, set the “When a file is uploaded to a folder” action, and specify the folder to back up.
3. Then, set Box’s “Download a file” action as an operation to retrieve the file detected by the trigger.
4. Finally, set Box’s “Upload a file” action as an operation to upload the downloaded file to the backup destination folder.

* “Trigger”: An action that starts a flow. “Operation”: An action that processes data within a flow after the trigger starts.

■Customization options

• In the Box trigger settings, specify the ID of the folder you want to monitor.
• In the Box file upload operation, specify the ID of the folder to use as the backup destination.
• When uploading a file, you can set each field, such as the file name, using not only fixed text but also information retrieved by the preceding trigger as variables.

■Notes

• Connect Box with Yoom.
• The maximum downloadable file size is 300 MB. Depending on the app specifications, the limit may be less than 300 MB.
• For details on the file size limits for triggers and individual operations, see below.
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