Many people use Notion for project management and information sharing, while using Dropbox for file storage. However, are you finding it cumbersome to create and organize folders manually?
That's where the no-code tool Yoom comes in handy for integrating Notion and Dropbox. With Yoom, you can easily set up a flow that automatically creates corresponding folders in Dropbox whenever a new page is created in a Notion database. This eliminates the hassle of folder creation and makes it easier to manage related information and files in one place.
In this article, we will explain in detail how to use Yoom to create a folder in Dropbox whenever a page is created in a Notion database. Why not take this opportunity to improve your work efficiency?
Recommended for:
Those who are using Notion and Dropbox separately
Those managing projects and tasks in Notion and storing related files in Dropbox but find folder creation cumbersome
Those considering integrating Notion and Dropbox for more efficient management of information and files
Those who want to standardize work processes due to inconsistent folder naming conventions and management rules within the team
IT personnel or project managers who want to prevent data management from becoming person-dependent by leveraging system integration
For those who want to try it immediately:
This article introduces how to integrate using the no-code tool "Yoom." No complicated settings or operations are required, making it easy for non-engineers to implement. You can start right away using the template below, so give it a try!
When a page is created in the Notion database, create a folder in Dropbox.
■Overview When managing projects and tasks in Notion, are you manually creating a folder in Dropbox each time to store related files? While this task is simple, as it adds up it becomes a significant burden and may lead to mistakes such as forgetting to create folders. By using this workflow, whenever a new page is created in a Notion database, a linked folder is automatically created in Dropbox, solving these issues.
■Who we recommend this template for ・Those who use Notion and Dropbox together and want to streamline the management of information and files ・Those who find manual folder creation cumbersome and want to prevent input errors or omissions ・Those who aim to improve productivity by automating routine work that connects multiple tools
■Notes ・Please connect Yoom to both Notion and Dropbox. ・You can set the trigger interval to 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest available interval depends on your plan. ・Branching is a feature (operation) available on the Mini plan or higher. If you are on the Free plan, Flowbot operations you have configured will result in an error. ・Paid plans such as the Mini plan offer a two-week free trial. During the free trial, you can use apps and features (operations) that are otherwise restricted.
How to Integrate Notion and Dropbox to Automatically Create a Folder in Dropbox When a Page is Created in a Notion Database
This can be achieved by using APIs to receive notifications when a page is created in a Notion database and automatically creating a corresponding folder in Dropbox. Generally, programming knowledge is required to achieve this, but with the no-code tool Yoom, it can be easily accomplished without programming knowledge.
Integrate Yoom with Notion and Dropbox as My Apps
Copy the template
Configure the flow details
Turn on the trigger
If you are not using Yoom, please register for free here. If you are already using Yoom, please log in.
Step 1: Integrate Notion and Dropbox as My Apps
First, integrate Notion and Dropbox with Yoom. After logging into Yoom, click "+ Add" from the "My Apps" menu on the left.
When the search window appears, enter the app name and search.
Integrate Notion as My App
※ Before integrating as My App, make sure to create the data page to be used in the flow.
Enter your Notion login information and click "Select Page".
Proceed to the next step to display a list of pages created in Notion.
The pages checked here will be linked with Yoom. If you create a page to be used in the flow after integrating as My App, you will need to re-integrate and check it.
Click "Allowing Access" to complete the integration of Yoom and Notion as My Apps.
Integrate Dropbox as My App
After logging into your Dropbox account, allow access from Yoom.
Click "Allow" to complete the integration as My App. Ensure that it is added to the list of My Apps in Yoom.
Now the preparation is complete. Next, proceed to configure the flow details by clicking "Try it" on the banner below to copy the template.
When a page is created in the Notion database, create a folder in Dropbox.
■Overview When managing projects and tasks in Notion, are you manually creating a folder in Dropbox each time to store related files? While this task is simple, as it adds up it becomes a significant burden and may lead to mistakes such as forgetting to create folders. By using this workflow, whenever a new page is created in a Notion database, a linked folder is automatically created in Dropbox, solving these issues.
■Who we recommend this template for ・Those who use Notion and Dropbox together and want to streamline the management of information and files ・Those who find manual folder creation cumbersome and want to prevent input errors or omissions ・Those who aim to improve productivity by automating routine work that connects multiple tools
■Notes ・Please connect Yoom to both Notion and Dropbox. ・You can set the trigger interval to 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest available interval depends on your plan. ・Branching is a feature (operation) available on the Mini plan or higher. If you are on the Free plan, Flowbot operations you have configured will result in an error. ・Paid plans such as the Mini plan offer a two-week free trial. During the free trial, you can use apps and features (operations) that are otherwise restricted.
You will see "Template has been copied" displayed, so click "OK".
Step 2: Set up the Notion app trigger
Let's start with the Notion settings. Since the app integration is complete, make sure the account is reflected.
If necessary, also correct the title. Next, set the trigger activation interval.
*The trigger activation timing can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. Depending on your plan, the shortest interval for setting the trigger may vary, so be sure to check that. It is generally recommended to use the shortest activation interval for your plan.
Once you have set the activation interval, create or update a page in Notion and then click "Test".
If the test is successful, you can obtain outputs such as the page ID as shown above. Once confirmed, click "Save" to complete the trigger settings.
Next,click "Operate Database".
Enter the account information you want to link.Select the database ID at the bottom of the page from "Candidates" to set it according to your operations.
On the next screen, you'll configure Notion to retrieve one record from the table you selected that matches the specified criteria.Enter your search criteria and run a test.
This time, specify the output "Object ID" obtained from the previous step.Once you've entered it, click "Test".If there are no problems, click "Save".
Step 3: Set up folder creation in Dropbox
Next, set up folder creation in Dropbox based on the information obtained from Notion. As with Notion, verify the account information and correct the title before proceeding. Next, configure the detailed settings for creating a folder in Dropbox.
Obtain and enter the Dropbox folder path.
The folder path is easier to obtain from the desktop app than from the browser version. For detailed instructions on obtaining the path, please check the official website.
Once you have entered the path, perform a test to confirm that a new folder is created in the specified location. If there are no issues, press the "Save" button to complete all settings.
Finally, ”Turn on the trigger".
Now, folders will be automatically created in Dropbox based on the information from Notion.
Further Automation
Once you become familiar with operating Yoom, try arranging the flow to make it even more user-friendly. You can add Dropbox information to Notion for easier access or create the same file in another app.
Refer to the following to achieve "It would be nice if it were just a little more like this".
Transcribe Dropbox Information to Notion
Wouldn't it be convenient to transcribe the newly created Dropbox information to a Notion page to save the hassle of searching?
At the end of the flow set this time, it is also possible to set it to add a record to the same page in Notion.
In advance, add a Dropbox ID field to the Notion page. By automatically adding the ID, you can access the file immediately without having to check Dropbox.
Create the Same File in Another App
If you use different apps internally and externally, it's cumbersome to run two flows separately.
In such cases, set the same flow to create the same folder in another app.
For example, if Dropbox is mainly used internally but external clients use OneDrive, creating a page in Notion will automatically create the same folder in both Dropbox and OneDrive, facilitating smooth file sharing among stakeholders.
Other Automation Examples Using Notion and Dropbox
In addition to the flow introduced this time, you can achieve various business automations by utilizing the APIs of Notion and Dropbox. All of them can be used with simple settings, so if you find something you're interested in, please give it a try!
Automation Examples Linked with Notion and Dropbox
It becomes possible to create folders in Dropbox based on information registered in Notion or update Notion based on files stored in Dropbox.
■ Overview The "workflow to add file information stored in Dropbox to Notion" streamlines file information management. This contributes to increased productivity by reducing manual tasks.
■ Who we recommend this template to - Those who manage files using Dropbox - Those who want to share information about files saved in Dropbox quickly - Those who use Notion to centrally manage team or project information - Those who wish to streamline project management by quickly reflecting file information in Notion - Teams who share files on a daily basis and want to quickly grasp the latest information - Those who are interested in automation using IT tools and want to improve business efficiency
■ Attention - Please integrate Yoom with both Dropbox and Notion. - The trigger can be set to start at intervals of 5, 10, 15, 30, or 60 minutes. - Please note that the shortest activation interval varies depending on the plan.
■Overview Are you manually copying document information such as invoices and contracts uploaded to Dropbox into Notion one by one? Such routine tasks not only take time but also tend to cause human errors such as input mistakes. By using this workflow, you can automate the process of extracting data via OCR from files added to Dropbox and adding the information to Notion. Eliminate the challenges of data re-entry and improve operational efficiency.
■Who we recommend this template for ・Those who manage documents such as invoices and contracts using Dropbox and Notion ・Operations staff who feel a time burden and effort in data re-entry from documents ・Those who want to automate the entire process from transcribing text in files to data entry
■Notes ・Please connect Yoom with both Dropbox and Notion. ・The OCR AI operation is available only on the Team plan and Success plan. On the Free plan and Mini plan, the operations of the flow bots you configure will result in errors, so please be careful. ・Paid plans such as the Team plan and Success plan offer a two-week free trial. During the free trial, you can use apps and AI features (operations) that are otherwise restricted. ・For the trigger, you can select an execution interval of 5, 10, 15, 30, or 60 minutes. ・The shortest execution interval varies by plan, so please be aware. ・The maximum downloadable file size is 300 MB. Depending on the app's specifications, it may be less than 300 MB, so please be careful. ・For details on the file sizes that can be handled by the trigger and each operation, please refer to the following. https://intercom.help/yoom/en/articles/9413924 ・OCR may fail to read data that exceeds 6,500 characters or when the text is small, so please be aware.
■Overview Using the workflow 'When the status is updated in Notion, create a folder in Dropbox' streamlines the folder creation process. Folders are automatically created in conjunction with Notion information, contributing to reduced administrative tasks.
■Recommended for those who ・Are managing projects or documents using Notion ・Manage task statuses using Notion but find creating folders in Dropbox cumbersome ・Aim to streamline work and quickly manage folders ・Use Dropbox as cloud storage ・Want to manage files in Dropbox quickly
■Notes ・Please integrate both Notion and Dropbox with Yoom. ・You can select the trigger interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan. ・Branching is a feature (operation) available with the Mini Plan or higher plans. If you are on the free plan, the operation of the flowbot you set will result in an error, so please be cautious. ・Paid plans like the Mini Plan offer a 2-week free trial. During the free trial, you can use restricted apps or features (operations).
■Overview The "Workflow to add customer information to Hubspot when it is added to Notion" is a business workflow that enhances the efficiency of customer management. By automatically registering the same information in Hubspot when customer information is added to Notion, automation of work is achieved while maintaining data consistency.
■Recommended for ・Business owners primarily using Notion for customer management ・Sales personnel who want to automate data integration with Hubspot ・IT personnel in companies using multiple customer management tools and wishing to reduce the effort of data entry ・Marketing teams seeking to streamline workflows while maintaining customer information consistency
■Notes ・Please integrate each of Notion and Hubspot with Yoom. ・You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest trigger interval differs depending on the plan.
■Summary The 'Add lead information in Notion to Salesforce as well' workflow is a business workflow that streamlines customer management. By adding lead information added to Notion to Salesforce, it is possible to reduce manual data entry and maintain consistency in information.
■Recommended for · Sales representatives who manage customer information using Notion · Business owners who want to centrally manage data from Salesforce and Notion · Team leaders who want to reduce the burden of manual data entry · Companies looking to streamline customer management and automate business processes
■Notes · Please link Yoom with both Notion and Salesforce. · The trigger activation interval can be selected from 5, 10, 15, 30, and 60 minutes. · Please note that the shortest activation interval differs depending on the plan. · 【Salesforce】is an app that can only be used in the Team Plan and Success Plan. In the case of Free Plan and Mini Plan, the operations or data connects set in the flowbot will result in an error, so please be careful. · Paid plans such as Team Plan and Success Plan offer a 2-week free trial, during which the restricted apps can be used.
■Overview This is a flow to create a quotation in Google Sheets using Notion database information and send an email with Gmail. By using a trigger with a Chrome extension, you can directly trigger from Notion.
■Recommended for 1. Companies utilizing Notion for business ・Those who register customer information or product information in the database ・Those who manage detailed contents of quotations
2. Companies utilizing Google Sheets for business ・Those who create templates for forms and utilize them for business
3. Companies utilizing Gmail as the main communication tool ・Those who use it as a means of communication with client companies
■Notes ・Please link Notion, Google Sheets, and Gmail with Yoom. ・Please refer to the following for how to set up a trigger using a Chrome extension. https://intercom.help/yoom/ja/articles/8831921
■Overview While active communication on Discord is helpful for sharing information, important information can easily get buried. Chasing the content afterward or manually compiling it in Notion is time-consuming and can lead to missed information. By using this workflow, AI will automatically summarize messages posted in a Discord channel and add them to a Notion database, allowing you to smoothly resolve these challenges.
■Recommended for ・Those who want to efficiently collect and manage posts from specific Discord channels ・Those who are manually transcribing large volumes of messages to Notion and feel the burden or risk of oversight ・Those who, in community operations, want to automatically organize and record important discussions and announcements
■Notes ・Please connect Yoom with both Discord and Notion. ・For the trigger, you can select a run interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum run interval varies by plan.
■Overview The workflow 'Summarize Outlook Emails and Add to Notion' reduces the burden of data entry tasks. By automatically adding email contents from customers, it prevents missing information from being added.
■Recommended for - Those who manage emails using Outlook - Those who want to quickly understand email contents and not miss important information - Those using Notion for managing workflow progress and organizing information - Those utilizing Notion as a team and want to swiftly confirm shared information - Those who do not want to spend time manually summarizing emails or transcribing information
■Notes - Link Yoom with both Notion and Outlook. - You can select a trigger interval of 5, 10, 15, 30, or 60 minutes. - The shortest trigger interval may vary depending on the plan, so please be attentive. - Microsoft365 (formerly Office365) has home and general enterprise plans (Microsoft365 Business), and if not subscribed to the general enterprise plan, authentication may fail.
■Overview Are you manually copying document information such as invoices and contracts uploaded to Dropbox into Notion one by one? Such routine tasks not only take time but also tend to cause human errors such as input mistakes. By using this workflow, you can automate the process of extracting data via OCR from files added to Dropbox and adding the information to Notion. Eliminate the challenges of data re-entry and improve operational efficiency.
■Who we recommend this template for ・Those who manage documents such as invoices and contracts using Dropbox and Notion ・Operations staff who feel a time burden and effort in data re-entry from documents ・Those who want to automate the entire process from transcribing text in files to data entry
■Notes ・Please connect Yoom with both Dropbox and Notion. ・The OCR AI operation is available only on the Team plan and Success plan. On the Free plan and Mini plan, the operations of the flow bots you configure will result in errors, so please be careful. ・Paid plans such as the Team plan and Success plan offer a two-week free trial. During the free trial, you can use apps and AI features (operations) that are otherwise restricted. ・For the trigger, you can select an execution interval of 5, 10, 15, 30, or 60 minutes. ・The shortest execution interval varies by plan, so please be aware. ・The maximum downloadable file size is 300 MB. Depending on the app's specifications, it may be less than 300 MB, so please be careful. ・For details on the file sizes that can be handled by the trigger and each operation, please refer to the following. https://intercom.help/yoom/en/articles/9413924 ・OCR may fail to read data that exceeds 6,500 characters or when the text is small, so please be aware.
By saving to multiple cloud storage services simultaneously, you can prepare for potential data loss and possibly eliminate the need for manual moving or copying tasks.
■Overview This workflow enables integration between Dropbox and OneDrive, automatically storing files saved in Dropbox to OneDrive. This workflow streamlines data management between different cloud storage services, supporting easy file backup and sharing. If you use multiple cloud services in your business, manually moving and managing files can be cumbersome, but by utilizing this workflow, you can automatically and smoothly synchronize data. This allows for improved business efficiency and centralized data management. ■Recommended for ・Those who use both Dropbox and OneDrive in their business and spend time on file management ・IT personnel who want to automate data synchronization between different cloud storage services ・Business people who want to ensure file backup but find manual management difficult ・Executives who use multiple cloud services and aim for centralized information management
■Notes ・Please integrate Yoom with both Dropbox and OneDrive. ・Microsoft365 (formerly Office365) has a home plan and a general business plan (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, and 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan.
■ Overview When managing files in both Dropbox and Box, do you find manual transfers a hassle? Especially in team collaboration, forgotten files or transfer mistakes can lead to delays. This workflow automatically transfers files to Box when a file is added to a specific folder in Dropbox, eliminating the need to manually move or copy files and helping streamline file management.
■ Recommended for ・Those who use both Dropbox and Box and feel challenged by manual file transfers ・Those who want to automate file management across multiple tools and improve operational efficiency ・Those who want to prevent missed transfers and version inconsistencies caused by manual work
■ Notes ・Please connect Yoom with both Dropbox and Box. ・You can choose the trigger interval at 5, 10, 15, 30, or 60 minutes. ・The shortest available interval varies by plan, so please note. ・The maximum downloadable file size is up to 300 MB. Depending on the app’s specifications, it may be less than 300 MB, so please be aware. ・For details on file size limits for triggers and each operation, please refer to the following. https://intercom.help/yoom/en/articles/9413924
■Overview This flow compresses form images via RPA and saves them to Dropbox. By using Yoom, you can easily connect apps without programming.
■Recommended for 1. Those who want to streamline image compression ・If you regularly compress images but find it cumbersome to do manually ・If you handle various image formats daily and are looking for efficient compression methods
2. Those who use Dropbox as cloud storage ・If you manage files centrally using Dropbox but spend time manually uploading them ・If you want to smoothly save a large number of images to the cloud
■Notes ・Please connect Dropbox and Yoom. ・The operation to control the browser is only available in the Success Plan. For Free Plan, Mini Plan, and Team Plan, the operation set in the flow bot will result in an error, so please be careful. ・Paid plans such as the Success Plan offer a 2-week free trial. During the free trial, you can use operations that control restricted apps and browsers. ・Please refer to the following for how to set up operations to control the browser. https://intercom.help/yoom/ja/articles/9099691
■ Overview This flow compresses images received in Gmail via RPA and saves them in Dropbox. By using Yoom, you can easily connect applications without programming.
■ Recommended for 1. People who use Gmail on a daily basis ・Those who regularly receive important emails via Gmail but find managing image files cumbersome ・Those who want to efficiently save images received in Gmail
2. People who use Dropbox for data sharing and storage ・Those who use Dropbox for file sharing but want to avoid wasting storage space due to large image sizes ・Those who want to improve work efficiency by utilizing automation
■ Cautions ・Please connect both Gmail and Dropbox with Yoom. ・The trigger can be set to intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, and 60 minutes. ・Please note that the shortest trigger interval varies depending on your plan. ・Operations involving browser actions are available only in the Success Plan. In the case of Free Plan, Mini Plan, and Team Plan, operations involving flowbots that are set will result in errors, so please be aware. ・Paid plans like the Success Plan offer a 2-week free trial. During the free trial, you can use operations involving restricted applications and browsers. ・Please refer to the following for setting operations that involve browser actions. https://intercom.help/yoom/en/articles/9099691
■ Overview This flow compresses images saved in Dropbox via RPA and stores them in a separate folder. Using Yoom allows you to easily connect apps without programming.
■ Recommended for: 1. People saving images on Dropbox ・Those who use Dropbox daily to manage image files but find compressing and organizing files to be troublesome ・Those who want to efficiently compress image files and automatically organize them into separate folders
2. People who want to improve work efficiency by using compressed files ・Those troubled by large image file sizes and space issues ・Those who want to eliminate the hassle of manually compressing files and perform compression and saving automatically
■ Notes ・Connect Dropbox with Yoom. ・Choose activation intervals for triggers at 5, 10, 15, 30, or 60 minutes. ・The shortest activation interval varies by plan, so please be aware. ・Operations that manipulate browsers are features available only in the Success Plan. For Free Plan, Mini Plan, and Team Plan users, operations of the configured flowbot will be error-prone, so please be careful. ・Paid plans like the Success Plan offer a 2-week free trial period. During the free trial, you can use operations that manipulate restricted apps and browsers. ・Please refer to the guide below for how to set operations that manipulate browsers. https://intercom.help/yoom/en/articles/9099691
Benefits and Specific Use Cases of Integrating Notion and Dropbox
Benefit 1: Reduce the hassle of creating folders and streamline operations
By integrating Notion and Dropbox, you can automatically create corresponding folders in Dropbox whenever a new page is created in Notion's database. This eliminates the need to manually create and organize folders, leading to more efficient operations.
If you manage information by project in Notion's database and store related files in Dropbox, you previously had to manually create folders every time a new project was launched. Automating this flow prevents folder creation oversights and allows for a smoother project start.
This can be particularly useful in standardizing tasks when multiple members are involved in the work.
Benefit 2: Centralize management of information and related files, making it easier to maintain data accuracy
Integrating Notion and Dropbox makes it easier to properly manage project and task-related information and associated files. By recording projects and tasks in Notion's database and creating corresponding folders in Dropbox, it helps ensure consistency of information.
For example, if you manage client-specific projects in Notion and store related documents and contracts in Dropbox, you will need to create folders for each client. However, by automating this process, appropriate folders are created at the start of a project, allowing all members to save files in a designated location. Implementing this system reduces the risk of file storage locations becoming scattered and facilitates smooth information sharing.
Benefit 3: Standardize business processes and reduce team workload
When folders are created manually, operational methods may vary by person, and rules may not be strictly followed. In such cases, integrating Notion and Dropbox allows for folder creation based on consistent rules, leading to standardized business processes.
For instance, if multiple teams within a company manage their own projects, inconsistent folder naming conventions and storage locations can make it time-consuming to find necessary files. Automation ensures folders are created under consistent rules, allowing members to manage files without confusion. As a result, it prevents the individualization of tasks and makes it easier for new team members to smoothly proceed with their work.
Conclusion
By integrating Notion and Dropbox and automatically creating folders when pages are created, you can streamline operations and centralize information management. Eliminating the need for manual folder creation allows for proper file storage, improving the overall work speed of the team.
With the no-code tool Yoom, you can smoothly integrate Notion and Dropbox by simply setting up a few steps using templates. If you're looking to "reduce hassle and streamline operations" or "organize and manage information and files more easily," consider implementing this flow to experience improved work efficiency!
With Yoom, you can easily build the kind of collaboration described here without programming knowledge.
With five years of experience as an SEO writer, I continue to write with the motto of being "easy to read" and "easy to understand." I want to convey the convenience of Yoom, which allows app integration without programming knowledge, to as many people as possible!
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