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Zoho Mail Microsoft Outlook
Receive notifications in Outlook when emails matching specific conditions arrive in Zoho Mail
Try this template
Zoho Mail Microsoft Outlook

Receive notifications in Outlook when emails matching specific conditions arrive in Zoho Mail

Launch this workflow to connect Zoho Mail & Microsoft Outlook !
Try this template
■Overview
Do you want to check important emails received in Zoho Mail in the Outlook account you primarily use, but find manual forwarding and switching between apps time-consuming? With this workflow, you can automatically send notifications to Outlook whenever a specific email is received in Zoho Mail. Seamlessly connect Zoho Mail and Outlook to prevent missed emails and streamline your review process.
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■Who this template is recommended for
  • Those who use Zoho Mail and Outlook together and want to eliminate the extra effort of checking emails twice
  • Those who want to respond quickly to important emails, such as customer inquiries, without missing them
  • Those who want to eliminate human errors such as missed email checks and forgotten forwarding
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■Benefits of using this template
  • Because specific emails received in Zoho Mail are automatically notified in Outlook, you can reduce the time spent checking emails and focus on other tasks.
  • Because the system processes everything automatically, it reduces the risk of human errors such as missing or overlooking important emails, helping ensure reliable information sharing.
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■Flow bot steps
  1. First, connect Zoho Mail and Outlook to Yoom.
  2. Next, select Zoho Mail as the trigger and set the action to “When an email arrives in a specific folder.”
  3. Then, select the branching feature in Operations and set the conditions for the emails you want to be notified about, such as the subject or sender.
  4. Finally, select Outlook in Operations and configure the “Send an email” action to send a notification email to the specified recipients.
※“Trigger”: An action that starts the flow. “Operation”: An action that processes the flow after the trigger starts.
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■Customization options for this workflow
  • With the branching feature, you can freely set the conditions for the emails that trigger notifications. For example, you can specify conditions such as when the email subject or body contains specific keywords or when an email is received from a specific sender address.
  • For Outlook notifications, you can freely specify any recipients, including your own email address, specific team members, or a team mailing list.
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■Notes
  • Connect both Zoho Mail and Outlook to Yoom.
  • You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes. Please note that the shortest available interval varies by plan.
  • Microsoft 365 (formerly Office 365) offers plans for home users and plans for businesses (Microsoft 365 Business). Authentication may fail if you are not subscribed to a business plan.
  • Branching is an Operation available on the Personal plan and above. On the Free plan, the configured Flow bot operation will result in an error.
  • Paid plans such as the Personal plan include a two-week free trial. During the free trial, you can use apps and features (Operations) that are otherwise restricted. For details, see the Pricing plans page.
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Zoho Mail
Yoom allows integration with Zoho Mail without any code, enabling the automation of Zoho Mail operations via API. For example, it can automatically draft a reply to an email received in Zoho Mail using AI, or automatically send emails from Zoho Mail using information from Google Sheets or Notion.
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About the apps you use
Zoho Mail
Yoom allows integration with Zoho Mail without any code, enabling the automation of Zoho Mail operations via API. For example, it can automatically draft a reply to an email received in Zoho Mail using AI, or automatically send emails from Zoho Mail using information from Google Sheets or Notion.
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No-Code API Actions
Executable API actions
All
Zoho Mail
Microsoft Outlook
Flowbot triggers
    When an Email with a Specific Tag Is Received
    When an Email Is Received in a Specific Folder
    When an Email Containing a Specific Word Is Received
    When a Specific Subject Email Is Received
    When an Email Is Received
    When an Event Is Registered in the Calendar
    When a Calendar Event Is Added or Updated
    When a Task Is Created
    When an Email Is Received
Flowbot operations
    Create Folder
    Get Folder List
    Rename Folder
    Delete Folder
    Get Folder
    Create Group
    Retrieve Group List
    Retrieve Group Details
    Change Group Name
    Add Members to Group
    Delete Group Member
    Delete Group
    Create Tag
    Update Tag
    Retrieve Tag List
    Delete Tag
    Retrieve Tag
    Create Mail Draft/Template
    Send Email
    Reply to Email
    Delete Email
    Search Emails
    Retrieve Email Content
    Upload File
    Get File Information
    Add Group Task
    Send Email (with Attachment)
    List Group Tasks
    Add Personal Task
    Modify Group Task Title
    Change Personal Task Title
    List Personal Tasks
    Retrieve Group Task Details
    Retrieve Personal Task Details
    Download File
    Create an Event in My Calendar
    Create a Calendar
    Create an Event in a Specified User's Calendar
    Get Email Attachment Information
    Download Email Attachments
    Delete Event from a Specific User's Calendar
    Update Event in a Specific User's Calendar
    Delete Event from My Calendar
    Update Event in My Calendar
    Create Task (with Reminder Settings)
    Create a Task (Reminders Not Supported)
    Search Events in My Calendar
    Search Events in a Specific User's Calendar
    Find Meeting Times
    Get Calendar View
    Retrieve Mail Messages
    Move Message
    Retrieve a Specific Message
    Search Messages in a Specific Folder
    Update Message
    Find a Specified User's Free/busy Schedule
    Retrieve a Specified User's Calendar View
    Retrieve a Specified Group's Calendar View
    Retrieve a List of Members in a Specified Group
Flowbot triggers
    When an Email with a Specific Tag Is Received
    When an Email Is Received in a Specific Folder
    When an Email Containing a Specific Word Is Received
Flowbot operations
    Create Folder
    Get Folder List
    Rename Folder
    Delete Folder
    Get Folder
    Create Group
    Retrieve Group List
    Retrieve Group Details
    Change Group Name
    Add Members to Group
    Delete Group Member
    Delete Group
    Create Tag
    Update Tag
    Retrieve Tag List
    Delete Tag
    Retrieve Tag
    Create Mail Draft/Template
    Send Email
    Reply to Email
    Delete Email
    Search Emails
    Retrieve Email Content
    Upload File
    Get File Information
    Add Group Task
    Send Email (with Attachment)
    List Group Tasks
    Add Personal Task
    Modify Group Task Title
    Change Personal Task Title
    List Personal Tasks
    Retrieve Group Task Details
    Retrieve Personal Task Details
    Download File
Flowbot triggers
    When a Specific Subject Email Is Received
    When an Email Is Received
    When an Event Is Registered in the Calendar
    When a Calendar Event Is Added or Updated
    When a Task Is Created
    When an Email Is Received
Flowbot operations
    Create an Event in My Calendar
    Create a Calendar
    Create an Event in a Specified User's Calendar
    Get Email Attachment Information
    Download Email Attachments
    Delete Event from a Specific User's Calendar
    Update Event in a Specific User's Calendar
    Delete Event from My Calendar
    Update Event in My Calendar
    Create Task (with Reminder Settings)
    Create a Task (Reminders Not Supported)
    Search Events in My Calendar
    Search Events in a Specific User's Calendar
    Find Meeting Times
    Get Calendar View
    Retrieve Mail Messages
    Move Message
    Retrieve a Specific Message
    Search Messages in a Specific Folder
    Update Message
    Find a Specified User's Free/busy Schedule
    Retrieve a Specified User's Calendar View
    Retrieve a Specified Group's Calendar View
    Retrieve a List of Members in a Specified Group
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