When a video file is uploaded to Box, convert it to MP4 using an online tool and save it to another folder

■Overview

Converting video files shared in various formats to MP4 each time can be time-consuming. Especially when you're in a hurry or handling a large number of files, manually converting them or searching for the right MP4 conversion software can be a significant burden. With this workflow, simply uploading a video file to Box automatically converts it to MP4 using an online tool and saves it to the specified folder. Automate these routine file conversion tasks and move smoothly on to the next steps.

■Who This Template Is For

• Anyone who manages video files in Box and struggles with manual file conversion
• Anyone who handles video files in various formats and wants to create a workflow that standardizes them to MP4
• Anyone looking for browser-based automation, similar to an MP4 converter that requires no installation

■Benefits of Using This Template

• Automate the entire process from uploading files to Box through conversion and saving, reducing the time previously spent on manual file conversion.
• Prevent human errors such as forgetting to convert files or saving converted files to the wrong location, helping improve operational accuracy.

■Flow Bot Process

1. First, connect Box to Yoom.
2. Next, select Box as the trigger and set the “When a file is uploaded to a folder” action.
3. In the operation, set Box’s “Download a file” action to retrieve the uploaded file.
4. Then, use the RPA feature’s “Operate a browser” action to access any online file conversion tool and run the conversion.
5. Use the data conversion feature’s “Replace data using regular expressions” action to set the converted file name and other details as needed.
6. Finally, set Box’s “Upload a file” action to save the converted MP4 file to the specified folder.

※“Trigger”: An action that starts the flow. “Operation”: An action that processes data within the flow after the trigger starts.

■Customizable Points in This Workflow

• In the Box trigger settings, you can specify the folder to monitor for uploads.
• With the RPA feature (browser operation), you can freely customize the URL of the online conversion tool you use and the actions performed on the site.
• When uploading the converted file to Box, you can set the destination folder ID and file name as needed.

■Notes

• Connect Box to Yoom.
• The “Operate a browser” operation is available only on the Success Plan. Please note that on the Free, Mini, and Team Plans, configured flow bot operations will result in an error.
• Paid plans such as the Success Plan include a two-week free trial. During the free trial, you can use restricted apps and operations that control a browser.
• For instructions on configuring the “Operate a browser” operation, see this guide.
• Customize the “Operate a browser” operation to match the website you use.
• The maximum downloadable file size is 300 MB. Please note that depending on the app specifications, the limit may be less than 300 MB.
• For details on the file size limits for triggers and individual operations, see this guide.