Add a task to Clockify when a record matching specific conditions is created in Airtable

‍■Overview

If you use Airtable for project management and Clockify for time tracking, manually entering and updating information in both tools can be time-consuming. This workflow eliminates the hassle of duplicate data entry by automatically adding a task to Clockify when a record that matches specific conditions is created in Airtable. Seamlessly connect Airtable and Clockify to streamline your work.

■Who is this template for?

• Those who use Airtable and Clockify together and currently register tasks manually
• Team leaders who want to streamline time tracking in Clockify based on information in Airtable
• Project managers who want to prevent missed task registrations and data entry errors

■Benefits of using this template

• A task is automatically created in Clockify when a record is added to Airtable, reducing the time previously spent on manual entry
• Eliminating manual data transfers helps prevent human errors, such as missed task registrations and incorrect entries

■Flowbot workflow

1. First, connect Airtable and Clockify to Yoom
2. Next, select Airtable as the trigger and set the action to “When a record is created”
3. Then, configure the branching feature in an operation so that subsequent processes run only when specific conditions are met
4. Finally, set Clockify’s “Create Task” action in an operation to create a task based on the information retrieved from Airtable

※ “Trigger”: An action that starts the flow. “Operation”: An action that processes data within the flow after the trigger runs.

■Customization options

• In the branching feature, set your preferred conditions for creating a task in Clockify based on specific Airtable field values
• Customize the task name, project, and other details in Clockify based on the Airtable record information

■Notes‍

• Connect both Airtable and Clockify to Yoom.
• You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes.
• Available minimum trigger intervals vary by plan.
• Branching is an operation available on the Mini Plan and above. On the Free Plan, operations configured in a Flowbot that uses branching will result in an error.
• Paid plans, such as the Mini Plan, include a two-week free trial. During the free trial, you can use apps and features (operations) that are otherwise subject to plan restrictions.
• For instructions on how to retrieve Airtable outputs, see this guide.