Store files added to Airtable in Dropbox

‍■Overview

Tired of manually saving files attached to Airtable records to Dropbox every time? Managing files this way not only increases your workload but can also lead to mistakes such as files not being stored properly. With this workflow, whenever a new record is added to Airtable, its attached files are automatically saved to a designated Dropbox folder. Seamlessly automate file transfers between Airtable and Dropbox to streamline your daily routine tasks.

■Who Should Use This Template

• Anyone who uses Airtable and Dropbox together and wants to eliminate duplicate file management tasks
• Teams that want to prevent upload errors and files being saved in the wrong location during manual file transfers
• Anyone who uses Airtable as a database and wants to centrally manage attached files in Dropbox

■Benefits of Using This Template

• Attached files are automatically saved to Dropbox when a record is added to Airtable, reducing the time previously spent on manual tasks
• Reduce the risk of human errors, such as missed uploads and incorrect storage locations, caused by manually transferring files

■Workflow

1. First, connect Airtable and Dropbox with Yoom
2. Next, select Airtable as the trigger and set the action to “When a record is added”
3. Then, set the Airtable “Download files from a record” action as an operation and specify the files in the record retrieved by the trigger
4. Finally, set the Dropbox “Upload a file” action as an operation and save the downloaded files to the designated folder

※“Trigger”: An action that initiates a flow. “Operation”: An action that performs processing within a flow after the trigger is activated

■Customization Options

• In the Airtable trigger settings, specify which database records to monitor
• When setting up the action to upload files to Dropbox, specify the destination folder

■Notes‍

• Connect both Airtable and Dropbox with Yoom.
• You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes.
• Note that the shortest available trigger interval varies by plan.
• For details on how to retrieve Airtable outputs, see this guide.
  
• Files up to 300 MB can be downloaded. Depending on the app specifications, the actual limit may be less than 300 MB.
• For details on the file size limits supported by triggers and each operation, see this guide.