Store files matching specific conditions added to Airtable in Dropbox

■Overview

Do you use Airtable and Dropbox for file management but find manually moving files time-consuming or struggle with storage errors? Manually selecting and uploading only the files that meet specific conditions can be both time-consuming and burdensome.

With this workflow, files attached to records that meet your specified conditions are automatically stored in a designated Dropbox folder as soon as a record is added to Airtable, helping you seamlessly resolve these challenges.

■Who Is This Template For?

• Anyone who uses Airtable and Dropbox together and wants to streamline manual file storage
• Anyone who wants to automatically back up only specific files managed in Airtable to Dropbox
• Anyone who wants to prevent errors such as missed uploads or storing files in the wrong location

■Benefits of This Template

• Automatically store files in Dropbox when a record is added to Airtable, reducing the time spent on manual tasks.
• Prevent human errors such as missed uploads or storing files in the wrong location by setting file storage conditions in advance.

■Flow Bot Steps

1. First, connect Airtable and Dropbox to Yoom.
2. Next, select Airtable as the trigger and set the action to “When a record is added.”
3. Then, set up branching in the operation and configure the workflow to proceed only when a record meets specific conditions.
4. Next, configure Airtable’s “Download record file” action in the operation to download the attached file.
5. Finally, configure Dropbox’s “Upload file” action in the operation to store the downloaded file in the designated folder.

※ “Trigger”: An action that starts the flow. “Operation”: An action that processes data within the flow after the trigger starts.

■Customization Options

• In the Airtable trigger settings, select the database or table you want to monitor.
• In the branching settings, define the conditions for uploading files. For example, you can branch the workflow based on a specific status or value in the record.
• When uploading files to Dropbox, specify the destination folder.

■Notes‍

• Connect both Airtable and Dropbox to Yoom.
• You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes.
• The shortest available trigger interval varies by plan.
• For details on how to retrieve Airtable outputs, see this guide.
  
• Branching is an operation available on the Mini plan and above. On the Free plan, operations configured in the flow bot will result in an error.
• Paid plans, including the Mini plan, offer a two-week free trial. During the trial, you can use apps and features (operations) that are otherwise subject to restrictions.
• The maximum downloadable file size is 300 MB. Depending on the app specifications, the limit may be less than 300 MB.
• For details on the file sizes supported by triggers and individual operations, see this guide.