When an event is created in Google Calendar, use AI to generate and add any information

■Overview

After creating a new event in Google Calendar, do you manually add the meeting agenda, attendee instructions, and other details?
Although these tasks are routine, coming up with the content each time can be time-consuming and take focus away from your core work.
With this workflow, AI automatically generates the necessary information and adds it to the event when a new event is created in Google Calendar. This helps eliminate these challenges and makes event management more efficient.

■Who should use this template

• Anyone who frequently uses Google Calendar and wants to streamline tasks such as scheduling meetings
• Anyone who manually adds information such as agendas after creating events in Google Calendar
• Anyone who wants to use AI to automate routine day-to-day tasks

■Benefits of using this template

• AI automatically generates and adds information when an event is created in Google Calendar, reducing the time previously spent on manual work
• Standardizing AI instructions (prompts) ensures consistent content and quality regardless of who creates the event, helping standardize processes and reduce reliance on individual expertise

■Flowbot steps

1. First, connect Google Calendar to Yoom
2. Next, select Google Calendar as the trigger and set the “When an event is created” action
3. Then, select the AI feature as an operation and use the “Generate text” action to configure a prompt that instructs AI to generate the content you want to add to the event
4. Finally, select Google Calendar as an operation and use the “Update event” action to add the AI-generated text to the event description or another field

※“Trigger”: An action that starts the flow. “Operation”: An action that processes data within the flow after the trigger starts.

■Customizing this workflow

• For the Google Calendar trigger, configure detailed conditions as needed, such as the calendar ID to automate, the event type, or limiting the workflow to events that contain specific search keywords
• For AI text generation, customize the prompt freely to match the content you want to generate. You can also include information from earlier steps, such as the event title and description, as variables in the prompt
• For the Google Calendar event update operation, configure the workflow as needed—for example, add the AI-generated text to the description or update other fields

■Notes

• Connect Google Calendar to Yoom.
• You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes.
• Note that the shortest available trigger interval varies by plan.