Detect employee attrition risk with an AI worker when files are added to Google Drive, then send notifications via Gmail
Detect employee attrition risk with an AI worker when files are added to Google Drive, then send notifications via Gmail
Launch this workflow to connect
Gmail &
Google Drive
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■Overview
Detecting changes in employee conditions and identifying early signs of attrition from performance review sheets, interview records, feedback documents, and other materials is essential to HR strategy. However, reviewing vast amounts of information one item at a time requires significant effort.
With this workflow, simply storing a file in Google Drive automatically prompts AI to detect employee attrition risks and sends the analysis results via Gmail. This helps resolve these challenges and enables a faster follow-up process.
■Who Should Use This Template
- HR professionals looking to improve the accuracy and efficiency of employee attrition risk detection
- Managers who want to understand team members’ conditions based on data and take appropriate action
- Those looking to promote a data-driven HR strategy and improve organizational retention
■Benefits of Using This Template
- Automate everything from attrition risk analysis to notifications when a file is stored in Google Drive, reducing the time previously spent on manual reviews and analysis
- AI analyzes data based on consistent criteria, enabling objective employee attrition risk detection without relying on the experience or intuition of individual team members and helping prevent knowledge from becoming siloed
■Flowbot Overview
- First, connect Google Drive and Gmail to Yoom
- Next, select Google Drive as the trigger and set the action to “When a new file or folder is created in a specific folder”
- Finally, set up an AI Worker in the operation and create a manual (instructions) for assessing attrition risk, generating insights, and sending notifications via Gmail based on the contents of the stored file
※ “Trigger”: An action that initiates a flow. “Operation”: An action that processes data within the flow after the trigger is activated
■Customizing This Workflow
- In the Google Drive trigger settings, specify the folder where employee attendance data, daily reports, and other relevant files are stored by entering the desired folder ID
- You can customize the instructions for the AI Worker, including the criteria for assessing attrition risk, the format of generated insights, and the subject and body of Gmail notifications
■Notes
- Connect both Google Drive and Gmail to Yoom. The tools (apps) used within the AI Worker must also be connected under My Apps.
- For basic AI Worker setup instructions, see “[AI Worker] How to Set Up the Basics.”
- The number of concurrent AI Worker executions, the number of AI Workers you can create, and the AI models available to you vary by plan.
- Apps and operations available within AI Workers are subject to the same usage restrictions as Flowbots.
- AI Workers consume tasks during test runs just as they do during production runs. For details, see “[AI Worker] How Task Execution Counts Are Calculated.”
- AI Workers are more likely to process tasks appropriately when their manuals are configured in detail. For details, see “[AI Worker] How to Create a Manual.”
- You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes.
- Note that the shortest available trigger interval varies by plan.
- The maximum downloadable file size is 300 MB. Depending on the app specifications, the limit may be less than 300 MB.
- For details on the file size limits for triggers and each operation, see “File Size Limits.”
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About the apps you use
Gmail
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No-Code API Actions
Executable API actions
Flowbot triggers
When an Email Matching Specific Keywords Is Received
When an Email with a Specific Label Is Received
When an Email with a Specific Label Is Received (Specify Label ID)
New File or Folder Created
When a New File or Folder Is Created in a Specified Folder
When a Specific File Is Created or Updated
When a File Containing Specific Keywords Is Created
Flowbot operations
Search Emails
Move Message to Trash
Add Label to Specific Message
Remove Label from Specific Message
Retrieve Specific Message
Create Folder
Duplicate File
Search for Files and Folders in a Specific Folder
Delete File
Upload File
Download File
Download Google Sheets File
Download Google Slides
Download Google Docs File
Retrieve a List of Files and Folders in a Specific Folder
Rename File
Retrieve File or Folder Information
Convert Excel File to Google Sheets
Flowbot triggers
When an Email Matching Specific Keywords Is ReceivedWhen an Email with a Specific Label Is ReceivedWhen an Email with a Specific Label Is Received (Specify Label ID)
Flowbot operations
Search EmailsMove Message to TrashAdd Label to Specific MessageRemove Label from Specific MessageRetrieve Specific Message
Flowbot triggers
New File or Folder CreatedWhen a New File or Folder Is Created in a Specified FolderWhen a Specific File Is Created or UpdatedWhen a File Containing Specific Keywords Is Created
Flowbot operations
Create FolderDuplicate FileSearch for Files and Folders in a Specific FolderDelete FileUpload FileDownload FileDownload Google Sheets FileDownload Google SlidesDownload Google Docs FileRetrieve a List of Files and Folders in a Specific FolderRename FileRetrieve File or Folder InformationConvert Excel File to Google SheetsConvert CSV File to Google SheetsGrant File or Folder Permissions to a UserMove File to TrashRetrieve a List of Permissions for a File or FolderUpdate Description for a File or FolderChange File Destination FolderCreate a Shortcut to a FileConfigure Download and Copy PermissionsRetrieve a List of Folders in a Specific FolderConvert a File to Google DocsDownload a Google Sheet (Specify Sheet)Change Sharing to "Anyone with the Link"Search Files and Folders in a Specific Folder (Excluding Trash)Convert a Presentation File to Google SlidesConvert a PDF File to Google DocsGrant File or Folder Permissions to a Specific OrganizationUpdate a Specific FileRemove Permissions from a File or FolderCreate a Shared DriveSearch Shared DrivesCopy File (Detailed Options)Search Files and FoldersMore inspiration for you
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