When a file is uploaded to Google Drive, an AI worker supports labor insurance annual renewal calculations and issues documents
When a file is uploaded to Google Drive, an AI worker supports labor insurance annual renewal calculations and issues documents
Launch this workflow to connect
Google Docs &
Google Drive
!
■Overview
Filing the annual labor insurance renewal, which comes around every year, can be challenging due to the many complex tasks involved, such as compiling wage data and calculating insurance premiums.
With this workflow, simply upload wage summary files and other documents to a designated Google Drive folder, and AI will perform the calculations required for the annual labor insurance renewal and process the data needed to create the necessary forms. By classifying data based on predefined rules and checking for inconsistencies, it reduces manual calculation errors and the effort required to prepare documents, helping you complete the filing process accurately and smoothly.
With this workflow, simply upload wage summary files and other documents to a designated Google Drive folder, and AI will perform the calculations required for the annual labor insurance renewal and process the data needed to create the necessary forms. By classifying data based on predefined rules and checking for inconsistencies, it reduces manual calculation errors and the effort required to prepare documents, helping you complete the filing process accurately and smoothly.
■Who Should Use This Template
- HR and labor management professionals who spend too much time on annual labor insurance renewal procedures and want to streamline their work
- Those who want to use AI workers to automate back-office operations
- Those who want to reduce the risk of manual calculation errors and missing documents
■Benefits of Using This Template
- Upload wage data and other files to streamline complex calculations and document preparation, reducing the time required from your team.
- Reduce the risk of human errors, such as manual calculation mistakes and data entry omissions, helping improve the accuracy of annual labor insurance renewal filings.
■Flowbot Workflow
- First, connect Google Drive and Google Docs to Yoom.
- Next, select Google Drive as the trigger and set the action to “When a new file or folder is created in a specific folder.”
- For the operation, set the Google Drive action “Download a file” to retrieve the file detected by the trigger.
- Finally, select an AI worker and create a manual (instructions) for performing calculations and preparing documents based on the downloaded file.
※“Trigger”: An action that starts the flow. “Operation”: An action that processes data within the flow after the trigger starts.
■Customization Options
■Customization Options
- For the Google Drive trigger, set the folder to monitor for uploaded wage summary files and other documents.
- You can freely customize the instructions provided to the AI worker to match your operations. You can also choose the Google Doc to use as the filing form template and the Google Drive folder where completed documents will be saved.
■Notes
- Connect Google Drive and Google Docs to Yoom. You must also connect the tools (apps) used within the AI worker through My Apps.
- You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes.
- Note that the shortest available trigger interval varies by plan.
- Files up to 300 MB can be downloaded. Depending on the app specifications, the limit may be less than 300 MB.
- For details on the file size limits for triggers and individual operations, see File Size Limits.
- For basic AI worker settings, see [AI Workers] How to Configure Basic Settings.
- The number of AI workers that can run simultaneously, the number of AI workers you can create, and the AI models available to you vary by plan.
- The apps and operations available within AI workers are subject to the same usage limits as Flowbots.
- AI workers consume tasks during test runs just as they do during production runs. For details, see [AI Workers] How Task Usage Is Calculated.
- AI workers are more likely to process tasks correctly when you provide detailed instructions. For details, see [AI Workers] How to Create Manuals.
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About the apps you use
Google Docs
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Yoom allows you to integrate with Google Drive's API without any code, enabling the automation of various tasks. For example, you can automatically create new folders in Google Drive and store files, or download files from Google Drive and send them via email or chat.
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No-Code API Actions
Executable API actions
Flowbot triggers
New File or Folder Created
When a New File or Folder Is Created in a Specified Folder
When a Specific File Is Created or Updated
When a File Containing Specific Keywords Is Created
Flowbot operations
Append Text to Document
Replace Text
Create a New Document
Get Document Content
Insert Image into Document
Add Document Tab
Create Folder
Duplicate File
Search for Files and Folders in a Specific Folder
Delete File
Upload File
Download File
Download Google Sheets File
Download Google Slides
Download Google Docs File
Retrieve a List of Files and Folders in a Specific Folder
Rename File
Retrieve File or Folder Information
Flowbot triggers
There is no action.
Flowbot operations
Append Text to DocumentReplace TextCreate a New DocumentGet Document ContentInsert Image into DocumentAdd Document Tab
Flowbot triggers
New File or Folder CreatedWhen a New File or Folder Is Created in a Specified FolderWhen a Specific File Is Created or UpdatedWhen a File Containing Specific Keywords Is Created
Flowbot operations
Create FolderDuplicate FileSearch for Files and Folders in a Specific FolderDelete FileUpload FileDownload FileDownload Google Sheets FileDownload Google SlidesDownload Google Docs FileRetrieve a List of Files and Folders in a Specific FolderRename FileRetrieve File or Folder InformationConvert Excel File to Google SheetsConvert CSV File to Google SheetsGrant File or Folder Permissions to a UserMove File to TrashRetrieve a List of Permissions for a File or FolderUpdate Description for a File or FolderChange File Destination FolderCreate a Shortcut to a FileConfigure Download and Copy PermissionsRetrieve a List of Folders in a Specific FolderConvert a File to Google DocsDownload a Google Sheet (Specify Sheet)Change Sharing to "Anyone with the Link"Search Files and Folders in a Specific Folder (Excluding Trash)Convert a Presentation File to Google SlidesConvert a PDF File to Google DocsGrant File or Folder Permissions to a Specific OrganizationUpdate a Specific FileRemove Permissions from a File or FolderCreate a Shared DriveSearch Shared DrivesCopy File (Detailed Options)Search Files and FoldersMore inspiration for you
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