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Asana is a useful tool for project management, isn't it?
However, if you forget to notify others when you register a task, it can lead to poor information sharing and missed tasks.
In this article, we will introduce a method to automatically notify on Discord when a task is added to a specific project in Asana.
By integrating the apps, you can prevent missed notifications and reduce the burden of task management.
You can implement the integration without any coding, so please give it a try!
The content introduced this time is recommended for the following people!
In this article, we will introduce the integration method using the no-code tool "Yoom".
No complicated settings or operations are required, and even non-engineers can easily achieve it.
You can start immediately from the template below, so please give it a try!
■Overview
This is a flow that automatically notifies Discord when a task is registered in Asana.
■Recommended for
1. Those who use Asana for task management
・Project managers who assign tasks and manage progress
・Those who use Asana to share task information with members
2. Those who conduct work-related communications on Discord
・Those who want to quickly share newly created tasks with members
・Those who share task information with members to prevent oversight
■Benefits of using this template
Many people use Asana as a task management tool.
It is an excellent service for efficiently managing tasks and projects.
However, when you want to share added tasks with members, you often find it cumbersome to send notifications manually.
By using this template, you can solve the above issues.
You can automatically notify Discord of task information registered in Asana, allowing you to share information quickly without the burden of manual notification.
Manual notifications often result in a time lag between task creation and notification, but automation minimizes delays in information sharing.
■Notes
・Please connect each with Yoom and Asana.
・You can select the trigger interval from 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
[What is Yoom]
Now, let's introduce the steps to create a workflow for "Notify Discord when a task is registered in Asana".
The integration flow is broadly created through the following processes:
If you are not using Yoom, please register here.
If you are already using Yoom, please log in.
* If both apps are already integrated, proceed to Step 2.
If only one app is integrated, skip that step.
1. Select "My Apps" from the left menu and click "+ New Connection" on the right side of the screen.
2. From the new connection list in My Apps, select Asana and integrate it.
* You can narrow down the options by entering the app name in the search box.
* If you are not logged into Asana, a login screen will appear.
3. Log in when the login screen appears.
4. Click "Allow" if you are asked for permissions.
5. From the new connection list in My Apps, select Discord(v2).
6. Enter the account name and access token, then click "Add".
* For the Bot token to be entered in the access token field, refer to this article and obtain it from the Discord Developer Portal.
1. Click "Try it" on the banner below.
■Overview
This is a flow that automatically notifies Discord when a task is registered in Asana.
■Recommended for
1. Those who use Asana for task management
・Project managers who assign tasks and manage progress
・Those who use Asana to share task information with members
2. Those who conduct work-related communications on Discord
・Those who want to quickly share newly created tasks with members
・Those who share task information with members to prevent oversight
■Benefits of using this template
Many people use Asana as a task management tool.
It is an excellent service for efficiently managing tasks and projects.
However, when you want to share added tasks with members, you often find it cumbersome to send notifications manually.
By using this template, you can solve the above issues.
You can automatically notify Discord of task information registered in Asana, allowing you to share information quickly without the burden of manual notification.
Manual notifications often result in a time lag between task creation and notification, but automation minimizes delays in information sharing.
■Notes
・Please connect each with Yoom and Asana.
・You can select the trigger interval from 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
2. Click "OK" on the dialog below.
3. Check the title and description of the displayed template.
※This is the red-framed part in the image below. You can click on the relevant section to change it to any content you like.
4. Click the Flowbot "App Trigger: When a new task is added to a specific project".
5. Select the linked account and action.
Change the title if necessary and click "Next".
6. Set up the API connection for the app trigger.
Select and input each item.
※The launch interval varies depending on the plan. A shorter setting is generally recommended. Reference: List of feature restrictions and usage limits for each plan
7. Click "Test".
8. If the test is successful, click "Save".
1. Click the Flowbot "Integrate with App: Send Message".
2. Select the linked account and action.
Change the title if necessary and click "Next".
3. Set up the API connection.
Enter the channel ID and message content.
※You can use the mention function and the output obtained in Step 2 in the message content. If you are unsure of the user ID to use for mention settings, please refer to this article.
※The image below is an example of input.
※The image below is an example of output reference. When you click the input field, suggestions will be displayed, so please select the relevant item.
4. Click "Test".
5. If the test is successful, click "Save".
1. Click "Turn on Trigger" in the setup completion dialog.
2. Verify that the Flowbot starts correctly.
This completes the flow "Notify Discord when a task is registered in Asana".
Click "Try it" on this banner and try creating it yourself.
■Overview
This is a flow that automatically notifies Discord when a task is registered in Asana.
■Recommended for
1. Those who use Asana for task management
・Project managers who assign tasks and manage progress
・Those who use Asana to share task information with members
2. Those who conduct work-related communications on Discord
・Those who want to quickly share newly created tasks with members
・Those who share task information with members to prevent oversight
■Benefits of using this template
Many people use Asana as a task management tool.
It is an excellent service for efficiently managing tasks and projects.
However, when you want to share added tasks with members, you often find it cumbersome to send notifications manually.
By using this template, you can solve the above issues.
You can automatically notify Discord of task information registered in Asana, allowing you to share information quickly without the burden of manual notification.
Manual notifications often result in a time lag between task creation and notification, but automation minimizes delays in information sharing.
■Notes
・Please connect each with Yoom and Asana.
・You can select the trigger interval from 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
In addition to the integrations introduced today, various automations can be achieved by utilizing the APIs of Asana and Discord.
If you find something interesting, please give it a try!
It is possible to set up integrations that notify Discord of overdue tasks in Asana, or add task information to Asana when submitted via a form and notify Discord.
Additionally, you can notify Discord of tasks in Asana that are due today.
■Overview
This is a flow that notifies Discord of overdue tasks in Asana.
■Recommended for
1. Companies using Asana for team or project progress management
・Project managers or team leaders who want to prevent overdue tasks from being overlooked
2. Those who use Discord for work-related communication
・Those who manually notify each person in charge of overdue tasks
・Those who find regular notification tasks cumbersome
■Benefits of using this template
There are several benefits to using the "Notify Discord of overdue tasks in Asana" flow.
First, by integrating Asana's task management features with Discord, you can quickly respond to overdue tasks.
This allows you to quickly grasp the progress of the project and minimize delays and overlooked tasks.
Additionally, since notifications are sent to Discord, collaboration among members is strengthened, and the overall productivity of the team improves.
If you need to confirm something related to a task, you can communicate easily based on the notification content.
■Notes
・Please integrate both Asana and Discord with Yoom.
■Overview
This is a flow where task information is sent via a form, added to Asana, and notified on Discord.
By using Yoom, you can easily connect apps without the need for programming.
■Recommended for
1. Those who use Asana for project and task management
・Those who want to receive notifications immediately when a new task is added
・Those who want to smoothly share task progress with the entire team
2. Those who use Discord regularly
・Those who want to receive task information in real-time on Discord
・Those who want to efficiently notify other team members of task progress
■Benefits of using this template
There are several advantages to using this template.
The first is that task management becomes smoother.
Task information sent via the form is automatically added to Asana, eliminating the need for manual input.
This prevents input errors and task omissions, allowing for efficient task management.
Next, communication within the team becomes smoother.
Since task information is automatically notified on Discord, all members can quickly grasp the situation.
With rapid sharing, tasks that require immediate attention can be addressed promptly.
Add tasks to other project management apps when a task is added to Asana
Automatically add tasks to Trello, GitHub, etc., when a task is added to Asana.
■Overview
When a new task is added to a specific section in Asana, it will automatically be added as a GitHub Issue.
You can freely customize the title, body, and labels.
■How to Set Up
・Connect each of the Asana and GitHub apps with Yoom. (My App Integration)
・Set the target section with the trigger "When a new task is added to a specific section" in Asana.
・In the GitHub operation "Create Issue," set the Issue title and other details based on the information obtained from Asana.
■Notes
・Integration with Yoom is required for both Asana and GitHub.
・Please replace the owner name and repository name settings with any desired values.
■Overview
This is a flow bot that automatically adds a card to Trello when a task is added to Asana.
Please use it when synchronizing information between Asana and Trello.
■Notes
・Please connect both Asana and Trello with Yoom.
・Information will be synchronized to Trello 5 to 15 minutes after a task is added in Asana.
■Overview
This is a flow bot that automatically adds an issue to Jira when a task is added in Asana. Please use it when synchronizing information between Asana and Jira.
■Notes
・Please integrate Asana, Jira, and Yoom.
・Information will be synchronized to Jira 5 to 15 minutes after a task is added in Asana.
・Please note that if the task description in Asana is empty, it will result in an error when linking to Jira.
Register a task in Asana when an email is received
Automatically register a task in Asana when you receive an email in Gmail or Outlook.
■Overview
This is a flow bot that adds a task to Asana when an email arrives in Outlook.
Please use it for managing email-related tasks in Asana.
The flow bot is triggered when an email with a specific subject arrives in Outlook.
Feel free to change the subject settings and the information registered in Asana.
■Notes
・Please integrate Yoom with both Asana and Outlook.
・Administrator approval from Office365 may be required for Outlook integration.
・If so, please refer to this article to request approval from the administrator.
・Microsoft365 (formerly Office365) has both a home plan and a general business plan (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail.
■Overview
The flow "Automatically register emails with specific labels in Gmail as tasks in Asana" is a business workflow that seamlessly integrates email management and task management.
■Recommended for
■Benefits of using this template
Add to the database when a new task is added to Asana
Automatically add new tasks from Asana to Google Sheets or Microsoft Excel.
■Overview
This is a flow that automatically adds a new task to Google Sheets when a new task is added in Asana.
This flow can reduce the effort of adding tasks to multiple tools.
■Notes
・It is necessary to set up account integration for both Asana and Google Sheets.
■Overview
This is a flow that adds a record to Microsoft Excel when a task is registered in Asana.
■Recommended for
1. Members of teams using Asana
・Those who want to list and analyze tasks and information managed in Asana in Microsoft Excel
・Those who want to reduce the effort of manually transferring additional information from Asana to Microsoft Excel
・Those who want to always check the latest Asana information in Microsoft Excel
2. Department leaders and managers
・Those who want to visualize task information in Microsoft Excel to aid in progress management and understanding team status
・Those who want to process and analyze Asana data in Microsoft Excel to utilize it for business improvement and decision-making
■Benefits of using this template
Asana is a convenient tool for project and task management, but there are often cases where you want to utilize the information in other systems. However, when operating Asana and Microsoft Excel separately, it is necessary to manually transfer task information registered in Asana to Excel, which involves manual work and the possibility of transcription errors or information omissions cannot be denied.
By utilizing this flow, the information linkage between Asana and Microsoft Excel is automated, eliminating the need for manual transcription, significantly improving work efficiency and reducing the risk of human error.
■Notes
・Please link both Asana and Microsoft Excel with Yoom.
・Microsoft365 (formerly Office365) has a home plan and a general business plan (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail.
■Overview
When a new task is added in Asana, it will also be automatically added to Notion.
This flow reduces the effort of adding tasks to multiple tools.
■Notes
・It is necessary to set up account integration for both Asana and Notion.
Notify Discord with Meeting Minutes and Recording URL After a Web Conference
Automatically notify Discord with the meeting minutes and recording URL after a web conference on Google Meet or Zoom.
■Overview
In this flow, Google Meet audio is automatically transcribed into text, compiled into minutes, and then automatically notified to Discord. This eliminates the need for manual minute-taking and information sharing, allowing you to efficiently share meeting content with your team.
With Yoom, you can easily integrate apps without the need for programming.
■Recommended for
■Benefits of using this template
■Overview
This is a flow to notify the recording URL once a meeting on Zoom has ended.
With this flow, you can seamlessly and reliably share the recording with the entire team.
You can freely arrange the notification recipients and message.
■Notes
・Account integration with each app and Yoom is required.
・Please note that an error will occur if the meeting was not recorded.
Remind today's schedule and task deadlines from the calendar on Discord
Automatically remind today's schedule from Google Calendar and tasks with today's deadline from Notion on Discord.
■Overview
This flow extracts tasks due today from the Notion database and notifies them all at once on Discord every day.
■Recommended for
1. Those who manage schedules with Notion
・Project leaders managing project work schedules
・Public relations team members who share tasks with deadlines daily
2. Those who regularly communicate via Discord
・Team members sharing information on Discord
・Those who use Discord for business communication
■Benefits of using this template
When managing tasks in a Notion database, searching for tasks due today can be cumbersome.
Additionally, if there is a sharing omission when sharing tasks with each member, there is a risk of affecting the progress of the entire team.
This template allows you to notify tasks due today from the Notion database to Discord all at once.
By notifying all at once, there is no need to manually notify each member, and the tasks to be done that day become clear among the team.
By receiving task completion notifications from each member regarding the notification content, progress management becomes easier, and the burden of management tasks can be reduced.
■Notes
・Please link Yoom with both Notion and Discord.
■Overview
This is a flow that retrieves records from Google Sheets that correspond to today's date and sends a batch notification to Discord daily.
■Recommended for
1. Those who are using Google Sheets to manage their work
・HR personnel responsible for recruitment, interviews, and onboarding
・Accounting department personnel managing schedule of form-related tasks using Google Sheets
2. Those using Discord as a primary communication tool
・Those utilizing Discord for approval and procedural tasks
■Benefits of using this template
Google Sheets is a suitable tool for task management as it allows collaborative editing of a single sheet within a team.
However, manually notifying information from Google Sheets increases the risk of human error.
This template is suitable for those who want to automate notifications related to information sharing on Google Sheets.
It can notify tasks with deadlines on the day at a specific time, preventing task oversight and misalignment among team members, thus facilitating smooth workflow.
■Notes
・Please integrate both Google Sheets and Discord with Yoom.
・The maximum number of records that can be retrieved from Google Sheets is 10. If you need to retrieve more than 10, you will need the "Repeat the same process" operation.
※The "Repeat the same process" operation is available only with the Team Plan or Success Plan.
・Paid plans such as the Team Plan or Success Plan offer a two-week free trial. During the free trial, you can use apps that are subject to restrictions.
■Overview
This is a flow that retrieves your daily schedule from Google Calendar and notifies you on Discord.
By using Yoom, you can easily connect apps without the need for programming.
■Recommended for
1. Those who manage their schedule using Google Calendar
・Those who want to check their daily schedule but find manual checking cumbersome
2. Those who use Discord as a communication tool
・Those who use Discord regularly and want to receive schedule notifications automatically
・Those who want to efficiently share their own or their team's schedule to facilitate smooth communication
■Benefits of using this template
By connecting Google Calendar and Discord, you can efficiently manage your daily schedule.
This helps you avoid missing important appointments and makes daily task management easier.
For busy business people, automatic schedule notifications can also serve as reminders, allowing for effective time management.
Additionally, sharing with colleagues or team members can strengthen team collaboration.
Quickly checking and adjusting schedules on Discord ensures smooth communication among members, undoubtedly improving work efficiency.
Notify Discord of Content Sent to the Message Tool
Automatically notify Discord of messages received via chat tools or email.
■Overview
This is a flow for forwarding Gmail messages to a Discord text channel.
■Recommended for
1. Those who use Gmail for communication with client companies
・Sales assistants responsible for communication with client companies
・Customer service department personnel who use it for client interactions
2. Companies that share information internally via Discord
・Personnel from companies that use chat rooms for each department
・Project managers who want to quickly share information from clients with their team
・Administrative personnel managing data using digital tools
3. Those who want to reduce manual input and improve work efficiency
・Owners of small and medium-sized enterprises aiming for business automation
・Personnel in general affairs and administration with a lot of data entry tasks
■Benefits of using this template
・Automatically forwarding received content from Gmail to Discord allows for immediate information sharing with the entire team.
・By quoting the received content from Gmail to send chats to Discord, it prevents errors from manual input.
■Notes
・Please integrate both Gmail and Discord with Yoom.
・For forwarding processes when using Gmail as a trigger after integrating with Yoom, please refer to the following:
■Overview
This flow translates messages posted on Google Chat and posts the translated version to a Discord thread.
■Recommended for
1. Multilingual teams using both Google Chat and Discord
・For those who feel challenged by communication due to team members using different languages
2. Companies with frequent collaboration with global enterprises or overseas offices
・For those who want to facilitate communication with team members or partners using different languages
■Benefits of using this template
When team members use different languages, communication barriers can arise, hindering smooth information sharing and collaboration.
By utilizing this flow, messages posted on Google Chat can be automatically translated and the translated version posted to a Discord thread. This allows all team members to communicate smoothly across language barriers.
■Important Notes
・Please integrate both Google Chat and Discord with Yoom.
・AI operations are available only with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations of the flow bot you set up will result in an error, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a two-week free trial. During the free trial, you can use restricted apps and AI features (operations).
・Integration with Google Chat is only possible with Google Workspace. Please refer to the link below for details.
https://intercom.help/yoom/ja/articles/6647336
・For instructions on how to obtain a Webhook URL in Discord, please refer to here.
◼️Overview
When a new message is posted on Slack, a notification is automatically sent to Discord.
The content and destination of the notification can be customized.
◼️Notes
・Integration settings with accounts are required for both Slack and Discord.
・Please replace the Discord notification destination and message content with any desired values.
When a task is registered in Asana, automatically sending notifications to the relevant team on Discord should enable smooth responses.
For example, in scenarios where quick responses are required, such as customer support or complaint handling, sharing information promptly allows for swift action towards problem-solving. Furthermore, even if confirmation or instructions from a superior are needed, they can quickly grasp the situation on Discord, allowing the entire team to proceed smoothly. This could lead to improved customer satisfaction and reliability of operations.
By notifying tasks registered in Asana on Discord, the risk of the responsible person or manager overlooking tasks should be reduced.
For instance, in departments like sales or customer support where tasks frequently arise, tasks might get buried due to busyness. If the content is sent to stakeholders on Discord every time a task is added, the accuracy of information sharing improves. Additionally, compared to manual notifications, the workload is reduced, and omissions are prevented!
When managing multiple projects simultaneously, understanding the status of each project and adjusting priorities can become complicated. By distributing Asana tasks to dedicated channels on Discord, managing progress for each project should become easier.
For example, by managing projects from different departments like product development, marketing, and customer support in each Discord channel, stakeholders can efficiently check only the necessary information. This should allow for smooth prioritization of tasks.
By integrating Asana with Discord to automatically notify new task information, smooth task execution and prevention of task oversight can be achieved. Even when managing multiple projects simultaneously, changing the notification destination and content can streamline task management.
With Yoom, setting up the integration is easy. Take this opportunity to try integrating Asana with Discord!
