Asana is a useful tool for project management, isn't it? However, if you forget to notify others when you register a task, it can lead to poor information sharing and missed tasks.
In this article, we will introduce a method to automatically notify on Discord when a task is added to a specific project in Asana. By integrating the apps, you can prevent missed notifications and reduce the burden of task management. You can implement the integration without any coding, so please give it a try!
Recommended for
The content introduced this time is recommended for the following people!
Those who want to improve task notifications and project management accuracy within the team using Asana and Discord
Those who are in charge of tasks that require quick responses, such as handling complaints
Those who manage multiple projects and feel challenged by overlooking information or organizing tasks
For those who want to try it immediately
In this article, we will introduce the integration method using the no-code tool "Yoom". No complicated settings or operations are required, and even non-engineers can easily achieve it. You can start immediately from the template below, so please give it a try!
Notify Discord when a task is registered in Asana.
How to Create an Integration Flow Between Asana and Discord
Now, let's introduce the steps to create a workflow for "Notify Discord when a task is registered in Asana".
The integration flow is broadly created through the following processes:
Integrate Asana and Discord with My Apps
Copy the template
Set the trigger in Asana that initiates the flow, followed by the operation settings in Discord
Turn on the trigger button and verify the integration between Asana and Discord
If you are not using Yoom, please register here. If you are already using Yoom, please log in.
Step 1: Integrate Asana and Discord with My Apps
* If both apps are already integrated, proceed to Step 2. If only one app is integrated, skip that step.
1. Select "My Apps" from the left menu and click "+ New Connection" on the right side of the screen.
2. From the new connection list in My Apps, select Asana and integrate it. * You can narrow down the options by entering the app name in the search box. * If you are not logged into Asana, a login screen will appear.
3. Log in when the login screen appears.
4. Click "Allow" if you are asked for permissions.
5. From the new connection list in My Apps, select Discord(v2).
6. Enter the account name and access token, then click "Add". * For the Bot token to be entered in the access token field, refer to this article and obtain it from the Discord Developer Portal.
Step 2: Setting a Trigger to Activate When a New Task is Added to a Specific Project in Asana
1. Click "Try it" on the banner below.
Notify Discord when a task is registered in Asana.
3. Check the title and description of the displayed template. ※This is the red-framed part in the image below. You can click on the relevant section to change it to any content you like.
4. Click the Flowbot "App Trigger: When a new task is added to a specific project".
5. Select the linked account and action. Change the title if necessary and click "Next".
6. Set up the API connection for the app trigger. Select and input each item. ※The launch interval varies depending on the plan. A shorter setting is generally recommended. Reference: List of feature restrictions and usage limits for each plan
7. Click "Test".
8. If the test is successful, click "Save".
Step 3: Setting up the action to send a message to Discord
1. Click the Flowbot "Integrate with App: Send Message".
2. Select the linked account and action. Change the title if necessary and click "Next".
3. Set up the API connection. Enter the channel ID and message content. ※You can use the mention function and the output obtained in Step 2 in the message content. If you are unsure of the user ID to use for mention settings, please refer to this article. ※The image below is an example of input.
※The image below is an example of output reference. When you click the input field, suggestions will be displayed, so please select the relevant item.
4. Click "Test".
5. If the test is successful, click "Save".
Step 4: Verify the automation between Asana and Discord
1. Click "Turn on Trigger" in the setup completion dialog.
2. Verify that the Flowbot starts correctly.
This completes the flow "Notify Discord when a task is registered in Asana".
Click "Try it" on this banner and try creating it yourself.
Notify Discord when a task is registered in Asana.
In addition to the integrations introduced today, various automations can be achieved by utilizing the APIs of Asana and Discord.
If you find something interesting, please give it a try!
Automation Examples Integrating Asana and Discord
It is possible to set up integrations that notify Discord of overdue tasks in Asana, or add task information to Asana when submitted via a form and notify Discord. Additionally, you can notify Discord of tasks in Asana that are due today.
■Overview This is a flow to add task information to Asana and notify on Discord when it is submitted via the form. By using Yoom, you can easily connect apps without programming.
■Recommended for 1. Those who use Asana for project and task management ・Those who want to receive notifications immediately when a new task is added ・Those who want to smoothly share task progress with the entire team
2. Those who use Discord regularly ・Those who want to receive task information in real-time on Discord ・Those who want to efficiently notify other team members of task progress
■Notes ・Please connect both Discord and Asana with Yoom.
This is a flowbot that automatically adds a card to Trello when a task is added to Asana. Please use it when synchronizing information between Asana and Trello.
■Overview The "Automatically register emails with a specific Gmail label as tasks in Asana" flow is a business workflow that seamlessly integrates email management with task management.
■Recommended for ・Asana users who want to efficiently manage tasks with emails received in Gmail ・Business people spending time manually transcribing emails into tasks ・Project managers who want to unify task management within their team and facilitate information sharing ・IT personnel who wish to automate business workflows using Yoom ・Business operators who want to enhance the linkage between emails and tasks to optimize business processes
■Notes ・Please connect both Gmail and Asana with Yoom. ・You can select trigger intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・The shortest trigger interval varies depending on the plan, so please be aware.
■Summary When you manage tasks in Asana and copy their contents to Google Sheets to create progress tracking sheets, do you find manual double entry cumbersome? Manual transcription can also cause input errors and missed updates. By using this workflow, when a new task is added to Asana, information is automatically added to the specified Google Sheet, improving the efficiency of task management.
■Recommended for ・Those who manage tasks using both Asana and Google Sheets ・Project managers who find double entry and transcription of task information burdensome ・Those who want to eliminate manual input errors and missed updates to improve data accuracy
■Notes ・Please connect Yoom with both Asana and Google Sheets. ・You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest available interval varies by plan.
■Overview If you manage tasks in Asana and consolidate project information in Notion, do you find entering and transcribing information into both to be a hassle? This manual work not only takes time but also tends to cause omissions and mistakes. By using this workflow, when a new task is added to a specific project in Asana, the information is automatically synced to a Notion database, streamlining the link between task management and information consolidation and improving operational efficiency.
■Recommended for ・Those who use both Asana and Notion and find double entry of task information burdensome ・Project managers who want to eliminate omissions and errors caused by manual transcription of information ・Those who want to more efficiently share tasks within the team and centrally manage information
■Notes ・Please connect Yoom with both Asana and Notion. ・For the trigger, you can choose a run interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum run interval varies by plan.
■Overview This flow automatically converts Google Meet audio to text, compiles it into minutes, and automatically notifies Discord. This eliminates the manual effort of creating meeting minutes and sharing information, allowing for efficient sharing of meeting content with the team. By using Yoom, you can easily connect applications without the need for programming.
■Recommended for -Business professionals who frequently use Google Meet and spend time creating minutes after meetings -Team leaders who use Discord as their main communication tool and want to quickly and automatically share meeting content -IT personnel or executives who want to utilize audio data to improve work efficiency -Those who want to automate information linkage between multiple tools to streamline business processes
■Notes -Integration with Discord and Google Meet is required. -The AI operation for transcribing audio is only available under the Team Plan and Success Plan. For Free Plan and Mini Plan, the operation set in the Flow Bot will result in an error, so please be careful. -Paid plans such as Team Plan and Success Plan offer a two-week free trial. During the free trial, you can use restricted apps and AI functions (operations). -The maximum downloadable file capacity is 300MB. Depending on the app specifications, it may be less than 300MB, so please be cautious. -For details on the file capacity that can be handled in triggers and each operation, please refer to the following: https://intercom.help/yoom/ja/articles/9413924
This is a flow to retrieve today's schedule from Google Calendar and notify on Discord daily.
■Notes ・Please link Yoom with both Google Calendar and Discord. ・AI operations are only available in the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations of the flow bot you set will result in an error, so please be careful. ・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations).
■Overview Automatically sends a notification to Discord when a new message is posted on Slack. The content and destination of the notification can be customized.
■Notes It is necessary to set up account linking for both Slack and Discord. Please replace the Discord notification destination and message content with any desired values.
Benefits and Examples of Integrating Asana with Discord
Benefit 1: Rapid Issue Response
When a task is registered in Asana, automatically sending notifications to the relevant team on Discord should enable smooth responses.
For example, in scenarios where quick responses are required, such as customer support or complaint handling, sharing information promptly allows for swift action towards problem-solving. Furthermore, even if confirmation or instructions from a superior are needed, they can quickly grasp the situation on Discord, allowing the entire team to proceed smoothly. This could lead to improved customer satisfaction and reliability of operations.
Benefit 2: Preventing Task Overlook
By notifying tasks registered in Asana on Discord, the risk of the responsible person or manager overlooking tasks should be reduced.
For instance, in departments like sales or customer support where tasks frequently arise, tasks might get buried due to busyness. If the content is sent to stakeholders on Discord every time a task is added, the accuracy of information sharing improves. Additionally, compared to manual notifications, the workload is reduced, and omissions are prevented!
Benefit 3: Streamlining Multi-Project Management
When managing multiple projects simultaneously, understanding the status of each project and adjusting priorities can become complicated. By distributing Asana tasks to dedicated channels on Discord, managing progress for each project should become easier.
For example, by managing projects from different departments like product development, marketing, and customer support in each Discord channel, stakeholders can efficiently check only the necessary information. This should allow for smooth prioritization of tasks.
Conclusion
By integrating Asana with Discord to automatically notify new task information, smooth task execution and prevention of task oversight can be achieved. Even when managing multiple projects simultaneously, changing the notification destination and content can streamline task management.
With Yoom, setting up the integration is easy. Take this opportunity to try integrating Asana with Discord!
With Yoom, you can easily build the kind of collaboration described here without programming knowledge.
I have experience in administrative roles in specialized trading companies and the e-commerce industry. My responsibilities have spanned a wide range of areas, including sales administration, accounting, general affairs, human resources, and legal affairs. While I have worked on improving the efficiency of individual tasks, I believe that utilizing various support tools and Yoom could have made operations even more convenient. I hope to leverage my professional experience to publish articles introducing Yoom, assisting everyone in streamlining their operations.
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