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Have you ever wished you could automatically compose emails and share summarized documents? This could significantly reduce your workload and help you organize information efficiently, especially when you’re handling a large volume of data.
That’s where Gemini Gmail integration can solve these challenges :) By automating this process, you can leverage Gemini to summarize form responses and automatically share the summarized results through Gmail.
In this article, we’ll explore the powerful capabilities of Gemini Gmail integration and provide step-by-step instructions on how to set it up.
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You don't need to go through a complex setup and IT jargon, you can build your automation workflows with just a few clicks :) It's designed for those who want to streamline their daily work and save hours of time and stress from repetitive work.
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In this guide, you'll learn the step-by-step process of how to use Yoom to connect Gemini and Gmail to create a Flowbot that automatically summarizes form responses with Gemini and sends the summary via Gmail.
Yoom offers ready-made templates for easy setup in integrating Gemini and Gmail to auto-summarize and share form responses. Click the "Try it" button to get started now!
We'll also walk you through the step-by-step process of creating this automation flow in the following section of this article.
■Overview
The "Summarize Form Responses with Gemini and Notify via Gmail" workflow is a business workflow designed to efficiently manage and quickly share information collected from online forms. By utilizing Yoom, the responses from forms are automatically summarized with Gemini, and the summary results are notified to stakeholders via Gmail.
This eliminates the need for manual information organization and email sending, significantly improving business efficiency.
■Recommended for
■Benefits of using this template
Since the content responded to in the form is summarized with Gemini and automatically notified via Gmail, it saves the effort of manual information organization.
By automatically notifying summarized information via Gmail, necessary information can be quickly shared with stakeholders.
Automation prevents human errors in information management and ensures accurate information transmission.
By integrating Gemini and Gmail, you can connect the data between the two, automating various tasks.
Here are some practical, ready-to-use templates that you can try out. Just click on the "Try It" button to get started quickly!
Automatically summarize the form responses with Gemini and send the summary results through Gmail.
This flow allows you to save time and improve efficiency and organizing and sending summaries.
■Overview
The "Summarize Form Responses with Gemini and Notify via Gmail" workflow is a business workflow designed to efficiently manage and quickly share information collected from online forms. By utilizing Yoom, the responses from forms are automatically summarized with Gemini, and the summary results are notified to stakeholders via Gmail.
This eliminates the need for manual information organization and email sending, significantly improving business efficiency.
■Recommended for
■Benefits of using this template
Since the content responded to in the form is summarized with Gemini and automatically notified via Gmail, it saves the effort of manual information organization.
By automatically notifying summarized information via Gmail, necessary information can be quickly shared with stakeholders.
Automation prevents human errors in information management and ensures accurate information transmission.
Use Gemini to create responses and automatically send emails based on Google Form submissions.
Perfect for quickly handling initial inquiries and communications.
■Overview
This flow generates text with Gemini based on Google Form information and automatically replies via Gmail.
By using Yoom, you can easily integrate apps without the need for programming.
■Recommended for
1. Those who receive responses using Google Forms
・Those who utilize Google Forms to receive inquiries from customers
・Those who feel challenged by the speed of initial inquiry responses and aim to improve response efficiency
2. Those who utilize Gemini in their work
・Those who want to use Gemini to create response content for initial inquiries
・Those who regularly use generative AI in their work to automate text creation
■Benefits of using this template
The faster the response speed, the more likely customer satisfaction will improve, but manual responses take time.
This automation allows you to automatically send emails to forms received from customers.
By using Gemini to create response content and send emails, you can quickly handle initial inquiries, which is expected to improve customer satisfaction.
Additionally, by eliminating manual response tasks, you can reduce effort and human error, facilitating smooth progress for the entire team.
■Notes
・Please integrate Google Forms, Gemini, and Gmail with Yoom.
Automatically analyze images uploaded to Google Drive using Gemini, and send notifications of the analysis results through Gmail.
Recommended for those who want faster information sharing and smoother responses after images are uploaded.
■Overview
This is a flow where images uploaded to Google Drive are analyzed by Gemini, and the content is notified via Gmail.
With Yoom, you can easily achieve this flow without any programming, as it allows for seamless integration between apps.
■Recommended for
■Benefits of using this template
This flow automates the analysis of images uploaded to Google Drive by Gemini and the notification of the analysis results via Gmail.
It eliminates the need to manually check and report images collected from customers or internal personnel, reducing work time and allowing personnel to allocate time to more valuable tasks.
Additionally, the prompt analysis and notification after image upload facilitate smooth information sharing and response among stakeholders.
Let's walk through how to set up a flow that automatically summarizes form responses with Gemini and share the summary through Gmail.
⏱️ Setup time: 10 minutes
🔧 What You’ll Need
If you don’t have a Yoom account yet, register now from this registration form!
■Overview
The "Summarize Form Responses with Gemini and Notify via Gmail" workflow is a business workflow designed to efficiently manage and quickly share information collected from online forms. By utilizing Yoom, the responses from forms are automatically summarized with Gemini, and the summary results are notified to stakeholders via Gmail.
This eliminates the need for manual information organization and email sending, significantly improving business efficiency.
■Recommended for
■Benefits of using this template
Since the content responded to in the form is summarized with Gemini and automatically notified via Gmail, it saves the effort of manual information organization.
By automatically notifying summarized information via Gmail, necessary information can be quickly shared with stakeholders.
Automation prevents human errors in information management and ensures accurate information transmission.
Let’s start with registering Gemini and Gmail in Yoom.
After logging into Yoom, go to "My Apps" from the left side menu, and click the "+ Add" button.
Search for Gemini from the app list and select it.
Enter the account name.
Use a name that's easy to recognize, such as your company name or the person responsible for the account.
For the access token, go to the Gemini API acquisition page.
Click on the "Create API key" button. Then, select to create an API key for your existing project or new project.
Your new API key will appear. Copy it.
Return to Yoom, paste it into the Access Token field, and click “Add”.
Click "Sign in with Google". Select the account you want to connect to.
Click "Continue".
Click the "Try It" button to copy the pre-built template into your project.
■Overview
The "Summarize Form Responses with Gemini and Notify via Gmail" workflow is a business workflow designed to efficiently manage and quickly share information collected from online forms. By utilizing Yoom, the responses from forms are automatically summarized with Gemini, and the summary results are notified to stakeholders via Gmail.
This eliminates the need for manual information organization and email sending, significantly improving business efficiency.
■Recommended for
■Benefits of using this template
Since the content responded to in the form is summarized with Gemini and automatically notified via Gmail, it saves the effort of manual information organization.
By automatically notifying summarized information via Gmail, necessary information can be quickly shared with stakeholders.
Automation prevents human errors in information management and ensures accurate information transmission.
Click "Try this template".
Click "OK" and give the Flowbot a name to recognize.
This template will be copied to your “My Project”.
Let's start by setting up the form trigger. Click on the trigger action labeled "Form".
The form must include at least one question item, while other items can be added optionally.
Enter the form title in the "Form" field.
If needed, click on "Add Form Description" to include an optional description.
📚 References: For more details on how to set up a form trigger, you can refer to the full guide here.
Click "Add" to add more question items.
Once the settings are complete, click “Next”.
Click "Preview Form" or "Preview Completion Page" to check the preview of the created form or the form completion page.
Set the retrieved values (sample answers) for the form. These values will be used later.
Once confirmed, click "Save".
Next, click "Generate Content".
Give your action a title. Check the pre-configured settings, and click “Next”.
Select the Gemini model you want to use.
Enter "Prompt" based on the provided example settings below.
Select the "retrieved values" from the form response in the previous step. By setting it as shown below, you can automatically share the form response data to Gemini.
📚 Reference: For more details on retrieved values and how to set it up, see the guide here.
Enter "System Instruction" based on the example input provided below.
Once the setting is complete, click "Test". The retrieved value will get updated.
Click “Save” when you're done.
Let’s set up the last action. Click “Send Email”.
Give your action a title (optional). Confirm the pre-configured settings, and click “Next”.
Set the following items.
Once the setting is done, click "Next".
Click "Test" → "Test Successful" → "Save"!
Check if the email was successfully sent to the email you specified.
Toggle the "Trigger On" button to activate your flow! Check if the Flowbot you set up is working properly.
That's it! Your Flowbot is ready :)
This time, we introduced how to integrate data from Gemini to Gmail, but if you want to link Gmail data to Gemini, try the following template :)
Automatically analyze and sort incoming emails in Gmail with Gemini. Tasks are automatically assigned based on the priority level, ensuring timely actions and responses.
■Overview
The workflow "When an email is received in Gmail, categorize its importance with Gemini and assign it to the responsible person" aims to streamline email management.
■Who We Recommend This Template For
■Benefits of Using This Template
You can try out more automations by utilizing Gemini and Gmail with Yoom. Here are some more examples you can explore for your next automation!
■Overview
The "Analyze Google Form Content with Gemini and Add to Notion" workflow is an automated process designed to efficiently utilize collected form data.
It reduces the effort required for data processing and enables quicker decision-making.
■Who Should Use This Template
■Benefits of Using This Template
This flow eliminates the need for data entry into Notion and analysis of Google Form content, contributing to a reduction in work hours.
By analyzing inquiry content with Gemini, accurate analysis of the content is possible.
Additionally, automating the addition of data to Notion enables smooth information sharing across the team.
■Overview
This flow analyzes the content posted on Microsoft Teams using Gemini's assistant and updates the response back to Microsoft Teams.
■Recommended for
1. Those who want to improve the efficiency of internal FAQs and help desk operations
2. Those who want to promote the activation of internal communication
■Benefits of using this template
Microsoft Teams is increasingly being used not only for internal communication but also for customer support.
However, to respond quickly and accurately to customer inquiries, the knowledge and experience of the person in charge may be required, which can sometimes take time.
By utilizing this flow, the content posted on Microsoft Teams is automatically analyzed by Gemini's assistant to generate the optimal response.
The person in charge can quickly respond to customers by simply reviewing the generated response and making any necessary adjustments.
This can improve the efficiency and speed of customer support, leading to enhanced customer satisfaction.
■Notes
・Please integrate both Microsoft Teams and Gemini with Yoom.
・Microsoft365 (formerly Office365) has a home plan and a general business plan (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail.
■Overview
This is a flow where a message posted on Discord triggers Gemini to generate a response.
You can use the Discord FAQ Bot to automatically respond to user inquiries.
■Recommended for
■Benefits of using this template
By utilizing this flow, you can automate FAQ handling, reducing the burden on staff and allowing them to focus on other important tasks.
Additionally, since Gemini automatically responds to questions on Discord immediately, you can reduce user wait times and improve the speed and efficiency of responses.
This also helps prevent human errors associated with manual responses, enabling the provision of accurate information.
■Overview
This is a flow that automatically sends follow-up emails via Gmail after a Zoom webinar ends.
By using Yoom, you can easily connect apps without the need for programming.
■Recommended for
1. Those who frequently host webinars on Zoom
・Those who want to ensure follow-up emails are sent to participants after a webinar but find manual work cumbersome
・Those who want to send follow-up emails to webinar participants quickly and efficiently
2. Those who use Gmail as their primary means of communication
・Those who use Gmail regularly and want to improve work efficiency by automating template emails
・Those who want to eliminate the hassle of sending individual emails to all participants
■Benefits of using this template
By automatically sending follow-up emails via Gmail after a Zoom webinar ends, you can follow up with participants quickly and effectively.
Using this automated flow eliminates the need for manual email sending tasks, improving work efficiency.
Additionally, ensuring that follow-up emails reach all participants prevents any follow-up omissions and enhances participant satisfaction.
Furthermore, conducting follow-ups with consistent email content can give a professional impression and contribute to improving your brand image.
■Overview
The workflow "Extract necessary information from Gmail and create a card in Trello" contributes to reducing the hassle of task management.
By automatically creating cards from the necessary information extracted from email content, it helps prevent oversights.
■Recommended for
■Benefits of using this template
By linking Gmail and Trello, important information contained in emails can be quickly visualized as cards on Trello.
This reduces the time spent on checking emails and organizing information, thereby improving work efficiency.
Additionally, it prevents the oversight of important information, enhancing the accuracy of task management.
Furthermore, by leveraging Trello's powerful collaboration features, coordination with team members becomes smoother, and collaborative work progresses efficiently.
■Overview
Emails are sent at once to the addresses in the customer list within the Google Spreadsheet.
By using a process that repeats the same operation, you can change the company name and contact person for each customer and send the email.
Actual flowbot operation: https://youtu.be/dUv9YYx5wHo
■Notes
・The operation of repeating the same process used this time is available for team plans and above.
※Even with the free plan, a two-week trial of the paid plan can be conducted once. You can apply from the plan change option at the bottom left of the Yoom workspace (management screen), so please use this when verifying the features of the paid plan.
※What can be done with the free trial, how to start it, and points to note: https://intercom.help/yoom/ja/articles/9115350
■Overview
The workflow "Send notification emails via Gmail to the person in charge triggered by HubSpot form submissions" is a process that automatically notifies the person in charge via Gmail about form information received in HubSpot.
This business workflow, utilizing Yoom, eliminates the need for manual checks and communications, supporting efficient business operations.
■Recommended for
■Benefits of using this template
Manually contacting the person in charge after a HubSpot form submission places a burden on them.
This automation allows inquiry and lead information to be instantly shared with the person in charge, enabling prompt responses.
The person in charge can focus on other important tasks as they no longer need to manually send emails.
Additionally, the content and recipients of notification emails can be freely configured, allowing for flexible operations.
By integrating Gemini with Gmail, you can automate tasks easily, like email sorting, task assignments, and more. In this article, we focused on how to automatically summarize form responses with Gemini and share them through Gmail. This automation can reduce manual effort, enhance work efficiency, and help you stay on top of your tasks.
Best of all, no specialized knowledge is needed, and anyone can easily set it up! Ready to simplify your workflows? Sign up for Yoom and try it today!
