Have you ever wished you could automatically compose emails and share summarized documents? This could significantly reduce your workload and help you organize information efficiently, especially when you’re handling a large volume of data.
That’s where Gemini Gmail integration can solve these challenges :) By automating this process, you can leverage Gemini to summarize form responses and automatically share the summarized results through Gmail.
In this article, we’ll explore the powerful capabilities of Gemini Gmail integration and provide step-by-step instructions on how to set it up.
Meet Yoom: No-Code Automation
Yoom is a next-generation no-code automation that lets you connect and automate tasks between your favorite apps. Connecting different apps can be challenging for non-engineers, but Yoom makes automation accessible to everyone.
🌐 Connect with apps like Gmail, Gemini, and more.
📖 Use automation templates - no technical setup required
📈 Boost productivity and reduce human errors
You don't need to go through a complex setup and IT jargon, you can build your automation workflows with just a few clicks :) It's designed for those who want to streamline their daily work and save hours of time and stress from repetitive work.
In this guide, you'll learn the step-by-step process of how to use Yoom to connect Gemini and Gmail to create a Flowbot that automatically summarizes form responses with Gemini and sends the summary via Gmail.
✔️ For Those Who Want to Try It Quickly
Yoom offers ready-made templates for easy setup in integrating Gemini and Gmail to auto-summarize and share form responses. Click the "Try it" button to get started now!
We'll also walk you through the step-by-step process of creating this automation flow in the following section of this article.
Summarize the responses from the form using Gemini and notify via Gmail.
■Overview The "Summarize the responses from the form using Gemini and notify via Gmail" workflow is a business workflow designed to efficiently manage and quickly share information collected from online forms. By utilizing Yoom, the responses from the form are automatically summarized using Gemini, and the summary results are notified to stakeholders via Gmail. This eliminates the need for manual information organization and email sending, significantly improving business efficiency.
■Recommended for ・Those who collect information using online forms ・Business personnel who want to automate operations by integrating Gemini and Gmail ・Team leaders who spend time summarizing form responses and sending email notifications ・Managers of companies looking to streamline business processes
■Notes ・Please integrate Yoom with both Gemini and Gmail.
🙌 What You Can Do by Integrating Gemini with Gmail
By integrating Gemini and Gmail, you can connect the data between the two, automating various tasks. Here are some practical, ready-to-use templates that you can try out. Just click on the "Try It" button to get started quickly!
Summarize Form Responses in Gemini and Notify via Gmail
Automatically summarize the form responses with Gemini and send the summary results through Gmail.
This flow allows you to save time and improve efficiency and organizing and sending summaries.
Summarize the responses from the form using Gemini and notify via Gmail.
■Overview The "Summarize the responses from the form using Gemini and notify via Gmail" workflow is a business workflow designed to efficiently manage and quickly share information collected from online forms. By utilizing Yoom, the responses from the form are automatically summarized using Gemini, and the summary results are notified to stakeholders via Gmail. This eliminates the need for manual information organization and email sending, significantly improving business efficiency.
■Recommended for ・Those who collect information using online forms ・Business personnel who want to automate operations by integrating Gemini and Gmail ・Team leaders who spend time summarizing form responses and sending email notifications ・Managers of companies looking to streamline business processes
■Notes ・Please integrate Yoom with both Gemini and Gmail.
■Overview This is a flow to generate text with Gemini based on Google Form information and automatically reply with Gmail. By using Yoom, you can easily connect apps without programming.
■Recommended for 1. Those who receive responses using Google Forms ・Those who utilize Google Forms to receive inquiries from customers ・Those who feel challenged by the speed of initial response to inquiries and aim to improve response efficiency 2. Those who utilize Gemini in their business ・Those who want to realize the creation of initial response content for inquiries using Gemini ・Those who regularly utilize generative AI in their business to automate text creation
■Notes ・Please connect each of Google Forms, Gemini, and Gmail with Yoom. ・Refer to the following for how to obtain response content when using Google Forms as a trigger. https://intercom.help/yoom/ja/articles/6807133
■Overview This is a flow to analyze images uploaded to Google Drive with Gemini and notify the content via Gmail. With Yoom, you can easily achieve this flow without programming, as it allows integration between apps.
■Recommended for ・Customer support representatives who want to quickly share information from images sent by customers ・Operators of e-commerce sites handling a large volume of image data ・Market research personnel who want to quickly analyze and share information on competitor products or new product images ・Those who want to collect images of their products posted on multiple social media platforms and use them for marketing strategies or brand management ・Those who want to expedite image data content verification and communication tasks
■Notes ・Please integrate Google Drive, Gemini, and Gmail with Yoom. ・You can select the trigger interval from 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan.
■Overview The "Summarize the responses from the form using Gemini and notify via Gmail" workflow is a business workflow designed to efficiently manage and quickly share information collected from online forms. By utilizing Yoom, the responses from the form are automatically summarized using Gemini, and the summary results are notified to stakeholders via Gmail. This eliminates the need for manual information organization and email sending, significantly improving business efficiency.
■Recommended for ・Those who collect information using online forms ・Business personnel who want to automate operations by integrating Gemini and Gmail ・Team leaders who spend time summarizing form responses and sending email notifications ・Managers of companies looking to streamline business processes
■Notes ・Please integrate Yoom with both Gemini and Gmail.
Let’s start with registering Gemini and Gmail in Yoom.
After logging into Yoom, go to "My Apps" from the left side menu, and click the "+ Add" button.
Connect Gemini
Search for Gemini from the app list and select it.
Enter the account name. Use a name that's easy to recognize, such as your company name or the person responsible for the account.
For the access token, go to the Gemini API acquisition page. Click on the "Create API key" button. Then, select to create an API key for your existing project or new project.
Your new API key will appear. Copy it.
Return to Yoom, paste it into the Access Token field, and click “Add”.
Connect Gmail
Click "Sign in with Google". Select the account you want to connect to.
Click "Continue".
Step 2: Copy the Template
Click the "Try It" button to copy the pre-built template into your project.
Summarize the responses from the form using Gemini and notify via Gmail.
■Overview The "Summarize the responses from the form using Gemini and notify via Gmail" workflow is a business workflow designed to efficiently manage and quickly share information collected from online forms. By utilizing Yoom, the responses from the form are automatically summarized using Gemini, and the summary results are notified to stakeholders via Gmail. This eliminates the need for manual information organization and email sending, significantly improving business efficiency.
■Recommended for ・Those who collect information using online forms ・Business personnel who want to automate operations by integrating Gemini and Gmail ・Team leaders who spend time summarizing form responses and sending email notifications ・Managers of companies looking to streamline business processes
■Notes ・Please integrate Yoom with both Gemini and Gmail.
Click "OK" and give the Flowbot a name to recognize.
This template will be copied to your “My Project”.
Step 3: Set Up Form Trigger
Let's start by setting up the form trigger. Click on the trigger action labeled "Form".
The form must include at least one question item, while other items can be added optionally. Enter the form title in the "Form" field. If needed, click on "Add Form Description" to include an optional description.
📚 References: For more details on how to set up a form trigger, you can refer to the full guidehere.
Click "Add" to add more question items.
Once the settings are complete, click “Next”.
Click "Preview Form" or "Preview Completion Page" to check the preview of the created form or the form completion page.
Set the retrieved values (sample answers) for the form. These values will be used later.
Once confirmed, click "Save".
Step 4: Generate with Gemini
Next, click "Generate Content".
Give your action a title. Check the pre-configured settings, and click “Next”.
Select the Gemini model you want to use.
Enter "Prompt" based on the provided example settings below. Select the "retrieved values" from the form response in the previous step. By setting it as shown below, you can automatically share the form response data to Gemini.
📚 Reference: For more details on retrieved values and how to set it up, see the guide here.
Enter "System Instruction" based on the example input provided below.
Once the setting is complete, click "Test". The retrieved value will get updated.
Click “Save” when you're done.
Step 5: Send Gmail
Let’s set up the last action. Click “Send Email”.
Give your action a title (optional). Confirm the pre-configured settings, and click “Next”.
Set the following items.
"From"
If not set, emails will be sent from the main address of the account linked with Gmail
If no emails appear as options to select, please try reconnecting Gmail in My Apps
"To"
Enter the recipient's email address
"Subject"
Enter any subject name
"Body"
Can be selected from the retrieved values
Once the setting is done, click "Next".
Click "Test" → "Test Successful" → "Save"!
Check if the email was successfully sent to the email you specified.
Step 6: Activate the Flowbot
Toggle the "Trigger On" button to activate your flow! Check if the Flowbot you set up is working properly.
That's it! Your Flowbot is ready :)
🔁 Want to Request a Task from Gemini When an Email is Received in Gmail?
This time, we introduced how to integrate data from Gemini to Gmail, but if you want to link Gmail data to Gemini, try the following template :)
When an Email is Received in Gmail, Sort by Importance with Gemini and Assign Tasks
Automatically analyze and sort incoming emails in Gmail with Gemini. Tasks are automatically assigned based on the priority level, ensuring timely actions and responses.
When you receive an email in Gmail, categorize its importance with Gemini and assign it to the person in charge.
■Overview The flow 'When an email is received in Gmail, categorize its importance in Gemini and assign it to a responsible person' aims to streamline email management workflows.
■Recommended for ・Business professionals who use Gmail regularly and spend a lot of time processing emails ・Team leaders who are uncertain about judging email importance and seek efficient task allocation ・IT personnel looking to advance automation in their operations using Gemini ・Small business owners aiming to improve the speed and quality of email responses ・Customer support teams facing challenges in distributing email responses among multiple personnel
■Notes ・Please integrate Gmail and Gemini with Yoom. ・'Switch destination' is a feature (operation) available in the Mini Plan or higher. In the case of the Free Plan, the operation of the flow bot set will result in an error, so please be careful. ・Paid plans like the Mini Plan offer a 2-week free trial. During the free trial, you can use restricted apps and features (operations). ・Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan.
■Overview The "Analyze Google Form Content with Gemini and Add to Notion" workflow is an automation process for efficiently utilizing collected form data. It reduces the effort of data processing and enables faster decision-making.
■Recommended for - Those who collect feedback from customers or teams using Google Forms. - Individuals who want to efficiently analyze large amounts of text data collected via forms. - Business persons wishing to perform text analysis easily even without specialized data analysis knowledge. - Those who want to use Gemini's AI features to identify data trends and key points. - Team leaders or project managers who use Notion to organize and share information. - Individuals who want to automatically add analysis results to Notion to facilitate information sharing across the team. - Business owners or managers aiming to streamline operations and improve productivity. - Those who wish to automate manual data processing to save time and effort. - Individuals who want to connect multiple SaaS apps to build an integrated business workflow. - Those aiming to achieve a unified business process using Yoom."
■Cautions - Connect Google Forms, Gemini, and Notion with Yoom respectively. - Please refer to the link below for obtaining responses when using Google Forms as a trigger. https://intercom.help/yoom/ja/articles/6807133 - The trigger activation interval can be selected as 5, 10, 15, 30, or 60 minutes. - Note that the shortest activation interval varies by plan.
■Overview Are you overwhelmed with handling inquiries and sharing information in Microsoft Teams, and finding it time-consuming to review posts and craft appropriate responses? Handling everything manually not only takes time but can also lead to inconsistent response quality. By leveraging this workflow, Gemini automatically analyzes messages posted to Microsoft Teams and posts the generated response to the channel, helping resolve these communication challenges.
■Who we recommend this template for ・Those who want to streamline inquiry handling in Microsoft Teams and shorten the time to reply ・Team leaders who want Gemini to summarize discussions and information in specific internal channels and use them as knowledge ・Those who want to incorporate generative AI into their operations to eliminate manual effort in gathering information and creating responses
■Notes ・Please connect Yoom with both Microsoft Teams and Gemini. ・Microsoft 365 (formerly Office 365) has consumer plans and commercial plans (Microsoft 365 Business). If you are not subscribed to a commercial plan, authentication may fail. ・You can select a trigger interval of 5, 10, 15, 30, or 60 minutes. ・The minimum trigger interval varies by plan, so please be aware.
■Overview This is a flow that generates a text with Gemini and replies when a message is posted on Discord. You can automatically respond to user questions using the Discord FAQ Bot.
■Recommended for the following individuals Those who utilize Discord as a communication tool ・Administrators who feel the burden of responding to frequently asked questions
Those who utilize Gemini in their business ・Those who want to introduce AI automated responses and automate FAQ handling
Those considering introducing a chatbot ・Company representatives aiming to improve the efficiency of support operations and increase user satisfaction
■Notes ・Please integrate Discord and Gemini with Yoom.
■Overview This is a flow to automatically send follow-up emails via Gmail after a Zoom webinar ends. By using Yoom, you can easily connect apps without the need for programming.
■Recommended for 1. Those who frequently host webinars on Zoom ・Those who want to ensure follow-up emails are sent to participants after the webinar ends but find manual work cumbersome ・Those who want to send follow-up emails to webinar participants quickly and efficiently
2. Those who use Gmail as a primary means of communication ・Those who use Gmail daily and want to improve work efficiency by automating template emails ・Those who want to avoid the hassle of sending individual emails to all participants
■Notes ・Please connect both Zoom and Gmail with Yoom. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan.
■Overview Are you manually copying each inquiry or request received in Gmail into Trello one by one? This work not only takes time but can also lead to copy-and-paste errors or missed follow-ups. With this workflow, simply receiving an email in Gmail with a specific label will prompt AI to extract the necessary information from the body and automatically create a card in Trello. This helps improve task management efficiency and reduce mistakes.
■Who we recommend this template for ・Those who manage inquiry content from Gmail in Trello and find manual transcription burdensome ・Project managers who receive team tasks via Gmail and manage them in Trello ・Those who want to prevent missed task creation or delayed responses starting from emails and improve operational efficiency
■Notes ・Please connect Gmail and Trello with Yoom. ・You can choose the trigger interval at 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum trigger interval varies by plan.
■Overview ・Send emails at once to the addresses in the customer list within Google Spreadsheet. ・By using the process of repeating the same operation, you can send emails by converting the company name and contact person name for each customer.
■Actual Flowbot Movement https://youtu.be/dUv9YYx5wHo
■Notes ・The operation of repeating the same process used this time is available for team plans and above. ※Even in the free plan, a two-week trial of the paid plan is possible once. You can apply from the plan change at the bottom left of the Yoom workspace (management screen), so please use this for function verification of the paid plan.
What you can do with the free trial, how to start, and points to note▼ https://intercom.help/yoom/ja/articles/9115350
■Overview The "Send a notification email via Gmail to the person in charge triggered by a HubSpot form submission" flow is a workflow that automatically notifies the person in charge via Gmail of form information received in HubSpot.
■Recommended for ・Marketing personnel collecting customer information using HubSpot forms ・Sales teams seeking prompt response after form submission ・Customer support personnel spending time on manual notification email sending ・IT personnel of companies aiming to enhance integration between HubSpot and Gmail for operational efficiency ・Executives aiming to achieve rapid customer response and speed up business
■Notes ・Please integrate Yoom with both HubSpot and Gmail.
By integrating Gemini with Gmail, you can automate tasks easily, like email sorting, task assignments, and more. In this article, we focused on how to automatically summarize form responses with Gemini and share them through Gmail. This automation can reduce manual effort, enhance work efficiency, and help you stay on top of your tasks.
Best of all, no specialized knowledge is needed, and anyone can easily set it up! Ready to simplify your workflows? Sign up for Yoom and try it today!
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