Generate Responses with Gemini and Reply via Gmail Based on Google Forms Responses

Use Gemini to create responses and automatically send emails based on Google Form submissions.

<span class="mark-yellow">Perfect for quickly handling initial inquiries and communications</span>.

Analyze Images Uploaded to Google Drive with Gemini and Share via Gmail

Automatically analyze images uploaded to Google Drive using Gemini, and send notifications of the analysis results through Gmail. 

 <span class="mark-yellow">Recommended for those who want faster information sharing and smoother responses after images are uploaded</span>.

🚀 Let's Create a Flow to Integrate Gemini and Gmail

Let's walk through <span class="mark-yellow">how to set up a flow that automatically summarizes form responses with Gemini and share the summary through Gmail</span>.

⏱️ Setup time: 10 minutes

🔧 What You’ll Need

• A free Yoom account
• Access to Gmail & Gemini

If you don’t have a Yoom account yet, register now from this registration form!

Step 1: Register Gemini and Gmail in Yoom

Let’s start with registering Gemini and Gmail in Yoom.

After logging into Yoom, go to "My Apps" from the left side menu, and click the "+ Add" button.

Connect Gemini

Search for Gemini from the app list and select it.

Enter the account name.
Use a name that's easy to recognize, such as your company name or the person responsible for the account. 

For the access token, go to the Gemini API acquisition page.
Click on the "Create API key" button. Then, select to create an API key for your existing project or new project.

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Your new API key will appear. Copy it.

Return to Yoom, paste it into the Access Token field, and click “Add”.

Connect Gmail

Click "Sign in with Google". Select the account you want to connect to.

Click "Continue".

Step 2: Copy the Template

Click the "Try It" button to copy the pre-built template into your project.

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Click "Try this template".

Click "OK" and give the Flowbot a name to recognize.

This template will be copied to your “My Project”.

Step 3: Set Up Form Trigger

Let's start by setting up the form trigger. Click on the trigger action labeled "Form".

The form must include at least one question item, while other items can be added optionally.
Enter the form title in the "Form" field.
If needed, click on "Add Form Description" to include an optional description.

📚 References: For more details on how to set up a form trigger, you can refer to the full guide here.

Click "Add" to add more question items.

 Once the settings are complete, click “Next”.

Click "Preview Form" or "Preview Completion Page" to check the preview of the created form or the form completion page.

Set the retrieved values (sample answers) for the form. These values will be used later.

Once confirmed, click "Save".

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Step 4: Generate with Gemini

Next, click "Generate Content".

Give your action a title. Check the pre-configured settings, and click “Next”.

Select the Gemini model you want to use.

Enter "Prompt" based on the provided example settings below.
Select the "retrieved values" from the form response in the previous step. By setting it as shown below, you can automatically share the form response data to Gemini.

📚 Reference: For more details on retrieved values and how to set it up, see the guide here.

Enter "System Instruction" based on the example input provided below.

Once the setting is complete, click "Test". The retrieved value will get updated.

Click “Save” when you're done.

Step 5: Send Gmail

Let’s set up the last action. Click “Send Email”.

Give your action a title (optional). Confirm the pre-configured settings, and click “Next”.

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Set the following items.

• "From"
  
  • If not set, emails will be sent from the main address of the account linked with Gmail
  • If no emails appear as options to select, please try reconnecting Gmail in My Apps
• "To"
  
  • Enter the recipient's email address

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• "Subject"
  
  • Enter any subject name

• "Body"
  
  • Can be selected from the retrieved values

Once the setting is done, click "Next".

Click "Test" → "Test Successful" → "Save"!

Check if the email was successfully sent to the email you specified.

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Step 6: Activate the Flowbot

Toggle the "Trigger On" button to activate your flow! Check if the Flowbot you set up is working properly.

That's it! Your Flowbot is ready :)

🔁 Want to Request a Task from Gemini When an Email is Received in Gmail?

This time, we introduced how to integrate data from Gemini to Gmail, but if you want to link Gmail data to Gemini, try the following template :)

When an Email is Received in Gmail, Sort by Importance with Gemini and Assign Tasks

Automatically analyze and sort incoming emails in Gmail with Gemini. Tasks are automatically assigned based on the priority level, ensuring timely actions and responses.

💡 Other Automation Examples Using Gemini and Gmail

You can try out more automations by utilizing Gemini and Gmail with Yoom. Here are some more examples you can explore for your next automation!

Automation Examples Using Gemini

Example of Automation Using Gmail

📖 Summary

By integrating Gemini with Gmail, you can automate tasks easily, like email sorting, task assignments, and more. In this article, we focused on how to automatically summarize form responses with Gemini and share them through Gmail. This automation can <span class="mark-yellow">reduce manual effort, enhance work efficiency, and help you stay on top of your tasks</span>.

Best of all, no specialized knowledge is needed, and anyone can easily set it up! Ready to simplify your workflows? Sign up for Yoom and try it today!

👉 Create your free Yoom account now