When a response is submitted via Google Forms, conduct an anti-social check using RISK EYES and notify the results through Outlook.

In today's business environment, speed and efficiency in operations are increasingly emphasized.
In particular, processes related to compliance and risk management require quick and accurate responses.
Therefore, this time, we will explain how to automatically conduct anti-social checks with RISK EYES triggered by responses in Google Forms and notify stakeholders of the results via Outlook.
Anti-social check tasks, which usually take time when done manually, can be expected to reduce the risk of errors and improve efficiency through automation.
We will also explain the steps to integrate without code, so please refer to them.

Recommended for

Those who are already using RISK EYES and Google Forms in their business
Those who want to streamline the anti-social check process and prioritize speed
Those who want to automate workflows and reduce human errors

Benefits and Examples of Integrating Google Forms and RISK EYES

Benefit 1: Improved Workflow Speed

By quickly conducting anti-social checks with RISK EYES on information collected via Google Forms and notifying stakeholders of the results via Outlook, time savings compared to traditional manual processes can be expected.
For example, it used to take several hours from manually entering form response data into RISK EYES, waiting for results, and then emailing stakeholders.
With this automation, the process from response to result notification is completed quickly, leading to improved operational efficiency.

Benefit 2: Reduction of Human Errors

Manual data entry and verification tasks are prone to errors.
However, by automating data transmission from Google Forms to RISK EYES, prevention of human errors can be expected.
Specifically, the information entered by respondents is used directly for anti-social checks, preventing inaccurate search results due to name or address input errors, and reducing errors in information sharing through accurate result notifications via Outlook.

Benefit 3: Rapid Information Sharing

By using Outlook to automatically notify stakeholders of results, important information can be shared quickly.
After anti-social checks with RISK EYES, manual sharing can sometimes be forgotten, but since notifications are automated, rapid information sharing is possible.
For example, anti-social check results for recruitment candidates or business partners can quickly reach the HR department or management, facilitating smooth decision-making.
This allows for quick responses without missing business opportunities.

From here, we will set up using Yoom's template 【Conduct anti-social checks with RISK EYES based on responses in Google Forms and notify results via Outlook】 as the integration flow.

[About Yoom]

How to Conduct Anti-Social Checks with RISK EYES Based on Responses from Google Forms and Notify the Results via Outlook

You can receive responses collected from Google Forms via the Google Forms API, conduct checks for anti-social forces using the API provided by RISK EYES, and notify the results via Outlook using the Outlook API.
By utilizing a no-code tool called Yoom, you can easily automate this process without programming knowledge.

The steps for this integration flow are broadly as follows:

Integrate Google Forms, RISK EYES, and Outlook with My Apps
Copy the template
Set up triggers and actions
Finally, confirm if the trigger is activated

Preparation

1) First, access the official Yoom website and create an account.
Yoom Account Issuance Page
If you already have an account, please log in.

2) An access token is required for registering RISK EYES with My Apps.
Obtain the access token in advance.
Log in to RISK EYES with an administrator account and select "Others" from the settings in the management screen.

Step 1: Integrate Google Forms and RISK EYES with My Apps

1) After logging into your Yoom account, register the apps you will use next.
Click "My Apps" and select "New Connection".

2) A list of apps that can be connected with Yoom will be displayed. Search for the two apps you will use this time, "Google Forms" and "RISK EYES", one by one from the search box at the top.

After selecting Google Sheets, log in with your Google account.

Similarly, after selecting RISK EYES, enter the account name, user ID, and password, and click "Add".

Similarly, after selecting Outlook, log in with the account you will use.

For more details, please check here.
My App Registration Procedure and Precautions in Microsoft365 Services | Yoom Help Center

3) Once registration is complete, icons will be displayed in My Apps.
Check if the app icons are displayed.

Step 2: Copy the Template

Click this banner.

1) First, click on the "Try this template" icon.

2) The following confirmation screen will appear, please click "OK".

When this screen appears, the copy has been completed successfully.

After that, you can click on the title or details to edit them.
There is a "!" icon displayed on the right side, click them in order to set up the operations.
The copied template will be saved in "My Projects".

Step 3: Set the Trigger

Click on "App Trigger: When a response is submitted to the form".

Step 4: Set Google Form Action

1) Select the action "When a response is submitted to the form" and click "Next".

2) Enter the required fields.
The trigger activation interval varies depending on the subscription plan.
Please refer to this for details on each plan.
List of feature limitations and usage limits for each plan | Yoom Help Center (intercom.help)
If the form ID is registered in the app, you can select it from the options.
Once selected, click "Test" and after a successful test, click "Save".

Step 5: Set Google Form Action

1) Return to the flow and click on the icon "Integrate with App: Get the number of web articles".

2) Select the action "Get the number of web articles", enter the database ID, and click "Next".

3) Enter the required fields.

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You can use the output information from the Google Form obtained earlier to input.
Select from the options, and once input is complete, click "Save".

Step 6: Set RISK EYES Action

1) Return to the flow and click on the icon "Integrate with App: Send Email".

2) Select the action "Send Email", click "Next", and enter the required fields.

You can use the output information from the Google Form to input.
Select from the options as needed, and once input is complete, click "Save".

This completes the flow of 【Conducting an anti-social check with RISK EYES based on the responses submitted to Google Form and notifying the results via Outlook】.

Step 6: Test and Verify

Once the setup is complete, the following display will appear, click "Turn ON Trigger".
Activate the flow bot and verify that it operates correctly.

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Here is the template used this time

Other Automation Examples Using Google Forms and RISK EYES

There are many other examples of automation using Google Forms, RISK EYES, and Outlook in Yoom, so here are a few introductions.

1. Conducting Anti-Social Check with RISK EYES Based on Responses from Google Forms and Notifying Results via Gmail
This template allows the General Affairs Department to automatically conduct anti-social checks with RISK EYES based on information collected from Google Forms and notify the Legal Department of the results via Gmail.
By eliminating manual work and achieving rapid and accurate information sharing, it is expected to enhance risk management and reduce operational burdens.

2. At a specified time every day, retrieve the number of web articles for the words specified in RISK EYES and notify Slack
This template allows the public relations department to use RISK EYES at a specified time every day to retrieve the number of web articles related to specific keywords and notify the marketing department via Slack with the results.
By eliminating manual information gathering and enabling quick monitoring, rapid response and information sharing can be expected.

3. Retrieve the Number of Newspaper Articles with RISK EYES When Keywords are Added in Google Sheets
This template allows the sales department to automatically retrieve the number of newspaper articles related to keywords added in Google Sheets using RISK EYES, and update the data.
This enables the department to keep track of the latest information, utilize it in planning sales strategies, and expect efficient information gathering by reducing the need for manual search tasks.

Summary

In this blog, we introduced a workflow where responses from Google Forms are used to conduct anti-social checks with RISK EYES, and the results are notified via Outlook.
Automation can lead to faster operations, reduced human error, and quicker information sharing.
It may also contribute to compliance with laws and the efficiency of risk management processes.
Additionally, by utilizing Yoom, automation can be easily implemented without programming knowledge, making it simple to adopt.
If you aim to improve the efficiency of your daily operations, please refer to this blog.