How to Automatically Share New Meeting Minutes from Notion to Microsoft Teams

Do you want to streamline your meeting minute tasks with Notion and Microsoft Teams automation?

Managing and sharing meeting minutes can be time-consuming and overwhelming especially on busy days with many meetings. When work gets busy, people may struggle to go through all the meeting details. That’s where Notion and Teams integration comes in :) By integrating these two apps, you can automatically notify your team through Teams when meeting minutes are created in Notion.

In this article, we’ll show you the powerful capability of Notion Microsoft Teams integration and how to set it up easily.

Meet Yoom: No-Code Automation

Yoom is a next-generation no-code automation that lets you connect and automate tasks between your favorite apps. Connecting different apps can be challenging for non-engineers, but Yoom makes automation accessible to everyone.

🌐 Connect with apps like Notion, Microsoft Teams, and more.
📖 Use automation templates - no technical setup required
📈 Boost productivity and reduce human errors

You don't need to go through a complex setup and IT jargon, you can build your automation workflows with just a few clicks :) It's designed for those who want to streamline their daily work and save hours of time and stress from repetitive work.

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In this guide, you'll learn the step-by-step process of how to use Yoom to send notifications to Microsoft Teams when new meeting notes are added to Notion.

✨ Recommended for

Teams looking to improve work efficiency using Notion and Microsoft Teams
Those who want to automatically notify their team when meeting minutes are created from Notion to Microsoft Teams
Anyone interested in trying out automation
Teams interested in preventing missed notifications and improving communication flow

✔️ For Those Who Want to Try It Now

Yoom offers ready-made templates for easy setup. Click the "Try it" button to get started now!

We'll also walk you through the step-by-step process of creating this automation flow in the following section of this article.

🚀 Let’s Set Up a Flow to Automatically Share New Meeting Notes from Notion to Microsoft Teams

Let's walk through how to set up a flow that automatically sends notifications through Microsoft Teams whenever new meeting minutes are created in Notion.

⏱️ Setup time: 10 minutes

🔧 What You’ll Need

A free Yoom account
Access to Notion and Microsoft Teams

If you don’t have a Yoom account yet, register now from this registration form!

⚠️ Note: "Microsoft 365 (formerly Office 365)" includes both personal and business plans. If you’re using a personal plan, Yoom’s authentication may not work properly. We recommend using a Microsoft 365 Business account for a stable connection.

Step 1: Register Apps in Yoom

Go to "My Apps" from the left side menu and click "+ Add".

Connect Notion

⚠️ Note: Databases created after registering with Yoom cannot be linked, so make sure to prepare the database you plan to use before registering in My Apps. If you’ve already linked it with Yoom but need to use a new database, you’ll need to register in My Apps again.

Search for "Notion" from the app list and select it.

Log in with your Notion account. When the following screen appears, click "Select Pages".

Select the page(s) to grant access to the database and click "Allowing Access".

Now your Notion is connected :)

Connect Microsoft Teams

Search for "Microsoft Teams" from the app list and select it.

Log in with your Microsoft account.

Now your Teams is connected :)

Step 2: Copy the Template

Click the "Try It" button to copy the pre-built template into your project.

Click "Try this template".

Click "OK" and assign a name to the Flowbot for recognition.

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The template will be copied to your "My Project".

Step 3: Set Up Notion Trigger Action

Let’s start with setting up the trigger action.
Click "When a page is created or updated in Notion".

Set your trigger interval (how often you want Yoom to check Notion for new updates). It can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. We recommend setting the trigger to the shortest activation interval available for your plan.

⚠️ Note: The trigger interval varies depending on your Yoom plan. Be sure to check your current plan’s limit.

Then click “Test”.
If the test is successful and you can see the retrieved value get updated. If the data is correct, click “Save”.

Step 4: Send Notification in Microsoft Teams

Next, let’s set up to send auto-notifications in Microsoft Teams.
Click on the Microsoft Teams action.

On the next screen, configure the following items:

Team ID and Channel ID: Select where you want to post the message from the displayed options.
Message: Create a message to send to Teams. This section can be freely adjusted by combining texts and retrieved values!

📚 Reference: For more details on retrieved values and how to set them up, see the guide here.

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When you run a test, the summarized result will be sent to Teams. If the message is sent correctly, click “Save”.

Step 5: Activate the Flowbot

Toggle the "Trigger On" button to activate your flow!
Check if the Flowbot you set up is working properly.

That’s it! 🎉 The Flowbot is now complete!

💡 Other Automation Examples Using Notion and Microsoft Teams

By integrating Notion with Microsoft Teams, you can unlock a wide range of automation possibilities that simplify your workflows. Here are some examples you can explore for your next automation!

Automation Examples Using Notion

Automation Examples Using Microsoft Teams

👏 Benefits of Integrating Notion with Microsoft Teams

Benefit 1: Easy Information Sharing

Sharing meeting minutes quickly and effectively is important. By connecting Notion with Microsoft Teams, you can automate the process of notifying your team whenever meeting minutes are updated. This allows your team to receive up-to-date information quickly, making collaboration smoother and more efficient.

Benefit 2: Save Time & Reduce Errors

Manually sharing meeting minutes to your team through email or chat can take up some time and lead to mistakes, like sending to the wrong person. With the integration of Notion and Microsoft Teams in place, notifications will be automatically sent to the right person whenever meeting minutes are created. No need for manually sending updates, and you can ensure that important information reaches the right people without delay.

📖 Summary

In this article, we walked through how to create a Flowbot that automatically sends notifications in Microsoft Teams whenever meeting minutes are created in Notion page. If you’ve been manually sending them to your team every time, you no longer need to with this Flowbot in place. By integrating Notion with Microsoft Teams, you can quickly and efficiently share important meeting details to the right person.

Best of all, no technical expertise is needed, and anyone can easily set it up! Ready to simplify your workflows? Sign up for Yoom and try it today!

👉 Create your free Yoom account now