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Do you want to streamline your meeting minute tasks with Notion and Microsoft Teams automation?
Managing and sharing meeting minutes can be time-consuming and overwhelming especially on busy days with many meetings. When work gets busy, people may struggle to go through all the meeting details. That’s where Notion and Teams integration comes in :) By integrating these two apps, you can automatically notify your team through Teams when meeting minutes are created in Notion.
In this article, we’ll show you the powerful capability of Notion Microsoft Teams integration and how to set it up easily.
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In this guide, you'll learn the step-by-step process of how to use Yoom to send notifications to Microsoft Teams when new meeting notes are added to Notion.
Yoom offers ready-made templates for easy setup. Click the "Try it" button to get started now!
We'll also walk you through the step-by-step process of creating this automation flow in the following section of this article.
■Overview
This is a flow that notifies Microsoft Teams when meeting minutes are created on a Notion page.
■Recommended for
1. Individuals responsible for creating and managing meeting minutes in Notion
・Those who want to quickly inform team members when meeting minutes are completed
・Those who want to automatically share links to meeting minutes on Microsoft Teams for easy access
・Those who want to streamline the manual sharing process after creating meeting minutes
2. Meeting participants or organizers
・Those who want to know when meeting minutes are completed after a meeting
・Those who want to check the latest meeting minutes on Microsoft Teams
・Those who want to prevent missing out on reviewing meeting minutes
■Benefits of using this template
Notion is a convenient tool for team information sharing and document management, but there is a risk of missing important information if new updates go unnoticed. Ideally, important information like internal meeting minutes should be promptly accessible to all team members.
By utilizing this flow, a notification is sent to a Microsoft Teams channel the moment meeting minutes are created, allowing all team members to immediately recognize and review the minutes. This enhances information sharing efficiency, promotes quick decision-making, and contributes to overall team productivity improvement.
■Important Notes
・Please integrate both Notion and Microsoft Teams with Yoom.
・Microsoft365 (formerly Office365) has both personal and business plans (Microsoft365 Business), and authentication may fail if you are not subscribed to the business plan.
Let's walk through how to set up a flow that automatically sends notifications through Microsoft Teams whenever new meeting minutes are created in Notion.
⏱️ Setup time: 10 minutes
🔧 What You’ll Need
If you don’t have a Yoom account yet, register now from this registration form!
⚠️ Note: "Microsoft 365 (formerly Office 365)" includes both personal and business plans. If you’re using a personal plan, Yoom’s authentication may not work properly. We recommend using a Microsoft 365 Business account for a stable connection.
Go to "My Apps" from the left side menu and click "+ Add".
⚠️ Note: Databases created after registering with Yoom cannot be linked, so make sure to prepare the database you plan to use before registering in My Apps. If you’ve already linked it with Yoom but need to use a new database, you’ll need to register in My Apps again.
Search for "Notion" from the app list and select it.
Log in with your Notion account. When the following screen appears, click "Select Pages".
Select the page(s) to grant access to the database and click "Allowing Access".
Now your Notion is connected :)
Search for "Microsoft Teams" from the app list and select it.
Log in with your Microsoft account.
Now your Teams is connected :)
Click the "Try It" button to copy the pre-built template into your project.
■Overview
This is a flow that notifies Microsoft Teams when meeting minutes are created on a Notion page.
■Recommended for
1. Individuals responsible for creating and managing meeting minutes in Notion
・Those who want to quickly inform team members when meeting minutes are completed
・Those who want to automatically share links to meeting minutes on Microsoft Teams for easy access
・Those who want to streamline the manual sharing process after creating meeting minutes
2. Meeting participants or organizers
・Those who want to know when meeting minutes are completed after a meeting
・Those who want to check the latest meeting minutes on Microsoft Teams
・Those who want to prevent missing out on reviewing meeting minutes
■Benefits of using this template
Notion is a convenient tool for team information sharing and document management, but there is a risk of missing important information if new updates go unnoticed. Ideally, important information like internal meeting minutes should be promptly accessible to all team members.
By utilizing this flow, a notification is sent to a Microsoft Teams channel the moment meeting minutes are created, allowing all team members to immediately recognize and review the minutes. This enhances information sharing efficiency, promotes quick decision-making, and contributes to overall team productivity improvement.
■Important Notes
・Please integrate both Notion and Microsoft Teams with Yoom.
・Microsoft365 (formerly Office365) has both personal and business plans (Microsoft365 Business), and authentication may fail if you are not subscribed to the business plan.
Click "Try this template".
Click "OK" and assign a name to the Flowbot for recognition.
The template will be copied to your "My Project".
Let’s start with setting up the trigger action.
Click "When a page is created or updated in Notion".
Set your trigger interval (how often you want Yoom to check Notion for new updates). It can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. We recommend setting the trigger to the shortest activation interval available for your plan.
⚠️ Note: The trigger interval varies depending on your Yoom plan. Be sure to check your current plan’s limit.
Then click “Test”.
If the test is successful and you can see the retrieved value get updated. If the data is correct, click “Save”.
Next, let’s set up to send auto-notifications in Microsoft Teams.
Click on the Microsoft Teams action.
On the next screen, configure the following items:
📚 Reference: For more details on retrieved values and how to set them up, see the guide here.
When you run a test, the summarized result will be sent to Teams. If the message is sent correctly, click “Save”.
Toggle the "Trigger On" button to activate your flow!
Check if the Flowbot you set up is working properly.
That’s it! 🎉 The Flowbot is now complete!
■Overview
This is a flow that notifies Microsoft Teams when meeting minutes are created on a Notion page.
■Recommended for
1. Individuals responsible for creating and managing meeting minutes in Notion
・Those who want to quickly inform team members when meeting minutes are completed
・Those who want to automatically share links to meeting minutes on Microsoft Teams for easy access
・Those who want to streamline the manual sharing process after creating meeting minutes
2. Meeting participants or organizers
・Those who want to know when meeting minutes are completed after a meeting
・Those who want to check the latest meeting minutes on Microsoft Teams
・Those who want to prevent missing out on reviewing meeting minutes
■Benefits of using this template
Notion is a convenient tool for team information sharing and document management, but there is a risk of missing important information if new updates go unnoticed. Ideally, important information like internal meeting minutes should be promptly accessible to all team members.
By utilizing this flow, a notification is sent to a Microsoft Teams channel the moment meeting minutes are created, allowing all team members to immediately recognize and review the minutes. This enhances information sharing efficiency, promotes quick decision-making, and contributes to overall team productivity improvement.
■Important Notes
・Please integrate both Notion and Microsoft Teams with Yoom.
・Microsoft365 (formerly Office365) has both personal and business plans (Microsoft365 Business), and authentication may fail if you are not subscribed to the business plan.
By integrating Notion with Microsoft Teams, you can unlock a wide range of automation possibilities that simplify your workflows. Here are some examples you can explore for your next automation!
■Overview
This is a flow that summarizes the contents of meeting minutes registered in the Notion database and notifies them on Discord.
■Recommended for
1. Persons responsible for creating and managing meeting minutes in Notion
・Those who want to streamline information sharing with team members by avoiding the hassle of reading the full minutes
2. Meeting participants and stakeholders
・Those who want to save time reading lengthy meeting minutes
■Benefits of using this template
Notion is a very useful tool for team information sharing and project management, but checking detailed long-form content like meeting minutes every time can be a waste of time and effort.
By implementing this flow, the contents of the meeting minutes registered in the Notion database are summarized and automatically notified on Discord, allowing team members to instantly check and understand the important points without reading the entire minutes, leading to improved operations.
■Notes
・Please link Notion and Discord with each other.
・AI operations are only available with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operation of the flow bot you set will result in an error, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a two-week free trial. During the free trial, you can use restricted apps and AI features (operations).
■Overview
This is a flow bot that updates task information managed in Notion when a task is updated in Asana.
Please use it when synchronizing tasks managed in Asana and Notion.
Create a property in the Notion database to manage the Asana task ID.
Update the information in the Notion database using the Asana task ID as the key.
Feel free to change the settings, such as the information linked to Notion and the target projects in Asana, to suit your needs.
By using this flow bot together, you can synchronize Asana tasks with Notion. https://lp.yoom.fun/fb_templates/69671
■Notes
・Please integrate both Asana and Notion with Yoom.
■Overview
This is a flow that creates a page in Notion when there is a response to a Google Form.
■Recommended for
1. Those who want to centrally manage information in Notion
・For those who want to automatically create and manage various information collected via Google Forms, such as customer information, survey results, and event participant information, as individual pages in Notion
・For those who want to use Notion pages as a place to aggregate information and share it with team members
2. Those who want to streamline operations by linking Google Forms and Notion
・For those who want to eliminate manual data entry and save time
・For those who want to create tasks in Notion or link related information based on response content
3. Marketing personnel, sales personnel, HR personnel, project managers, etc.
・For those who collect information using Google Forms and manage and utilize it in Notion
■Benefits of using this template
・It saves the effort of manually transferring Google Form responses to the Notion database, leading to significant time savings.
・By linking with Notion's database function, you can database the created pages and analyze the response data or utilize it in business operations.
■Notes
・Please link both Google Forms and Notion with Yoom.
・Refer to the following for how to obtain response content when using Google Forms as a trigger.
■Overview
This is a flow that adds content posted in a specific room on Microsoft Teams to a Google Spreadsheet.
■Recommended for
1. Those who communicate daily using Microsoft Teams
・Administrative staff who share information on Microsoft Teams
2. Those who manage work using Google Spreadsheets
・Management department staff who manage information on Google Spreadsheets
■Benefits of using this template
If you are manually transferring data to Google Spreadsheets, there is a possibility of human errors such as transcription mistakes or omissions.
Moreover, manual transcription takes time away from tasks that should be prioritized, making it inefficient.
This template allows you to automatically append content posted on Microsoft Teams to a Google Spreadsheet.
By automating the transcription process, you can prevent human errors and improve work efficiency.
■Notes
・Please integrate both Microsoft Teams and Google Spreadsheets with Yoom.
・Microsoft365 (formerly Office365) has both a home plan and a general business plan (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail.
・AI operations are only available with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operation of the flow bot you set will result in an error, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations).
■Overview
This flow sends a notification to Microsoft Teams when a meeting ends on Google Meet.
■Recommended for
1. Those who conduct remote meetings using Google Meet
・Those who use Google Meet for project or team meetings
・Sales representatives who use Google Meet for client meetings
2. Those who communicate regularly using Microsoft Teams
・Members who use Microsoft Teams as a team communication tool
・Those who want to streamline processes by integrating Google Meet and Microsoft Teams
■Benefits of using this template
Google Meet is a tool suitable for remote meetings, allowing meetings to be held regardless of location.
However, if participants in Google Meet have specific needs, it is necessary to keep track of the meeting progress, which may disrupt focus on ongoing tasks.
This template allows you to send notifications to Microsoft Teams when a meeting ends on Google Meet.
By receiving notifications on Microsoft Teams, you can quickly grasp the progress of meetings and facilitate smooth communication.
■Notes
・Please integrate both Google Meet and Microsoft Teams with Yoom.
・Microsoft365 (formerly Office365) has plans for home use and general business use (Microsoft365 Business). If you are not subscribed to the general business plan, authentication may fail.
・You can select trigger intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
■Overview
The workflow "Read files stored in Google Drive with OCR and notify Microsoft Teams" is a business workflow that automates document management and information sharing among teams.
Files saved in Google Drive are converted into text using OCR technology, and necessary information is extracted. Then, by automatically notifying Microsoft Teams, it eliminates the hassle of manual data processing and information transmission, achieving operational efficiency.
■Recommended for
■Benefits of using this template
■Overview
This is a flow that creates an Issue in GitHub when a message is posted in Microsoft Teams.
■Recommended for
1. Those who use chat tools for business
・Those who conduct business communication via Microsoft Teams
2. Those who utilize GitHub in software development
・Those who manage tasks using the Issue feature
■Benefits of using this template
GitHub is a tool suitable for software development, which can streamline the management of tasks and code.
When progressing work using chat tools, there may be cases where you want to register chat content as an Issue, which can complicate work due to the need to switch between tools.
By adding chat content as an Issue, you can eliminate the need to switch between tools, thereby streamlining the creation of Issues.
■Notes
・Please integrate both Microsoft Teams and GitHub with Yoom.
・Microsoft365 (formerly Office365) has plans for home use and general business use (Microsoft365 Business). If you are not subscribed to the general business plan, authentication may fail.
・AI operations are functions available only with the Team Plan and Success Plan. In the case of the Free Plan or Mini Plan, the operations of the flow bot set will result in an error, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations).
・Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest activation interval varies depending on the plan.
■Overview
When an issue is registered in Jira Software, the issue details will be notified to a specified channel in Microsoft Teams.
■Notes
・Integration with each app and Yoom is required.
・Microsoft365 (formerly Office365) has plans for home use and general corporate use (Microsoft365 Business). If you are not subscribed to the general corporate plan, authentication may fail.
Sharing meeting minutes quickly and effectively is important. By connecting Notion with Microsoft Teams, you can automate the process of notifying your team whenever meeting minutes are updated. This allows your team to receive up-to-date information quickly, making collaboration smoother and more efficient.
Manually sharing meeting minutes to your team through email or chat can take up some time and lead to mistakes, like sending to the wrong person. With the integration of Notion and Microsoft Teams in place, notifications will be automatically sent to the right person whenever meeting minutes are created. No need for manually sending updates, and you can ensure that important information reaches the right people without delay.
In this article, we walked through how to create a Flowbot that automatically sends notifications in Microsoft Teams whenever meeting minutes are created in Notion page. If you’ve been manually sending them to your team every time, you no longer need to with this Flowbot in place. By integrating Notion with Microsoft Teams, you can quickly and efficiently share important meeting details to the right person.
Best of all, no technical expertise is needed, and anyone can easily set it up! Ready to simplify your workflows? Sign up for Yoom and try it today!
