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"It's a hassle to manually enter information collected from Google Forms into Zoom every time..."
"Using multiple tools makes it difficult to manage scattered information..."
Do you have such concerns?
When using multiple tools, it takes time and effort to coordinate information between them, causing essential tasks to be delayed... Many people must be facing such challenges.
To solve these issues, integrating Google Forms and Zoom is recommended!
By integrating, you can automate various tasks such as automatically creating Zoom meetings based on information collected from forms or automatically registering webinar participant information.
This article clearly explains how to easily integrate Google Forms and Zoom without any coding.
You can start easily without relying on engineers or having programming knowledge, so please read to the end!
By using Yoom, you can easily integrate Google Forms and Zoom without any coding.
Yoom provides templates for integrating Google Forms and Zoom in advance, so you can achieve integration immediately just by registering, without any API knowledge.
If you want to try it right away, let's get started from the banner below!
■Overview
This is a flow that creates a Zoom meeting when there is a response to a meeting reservation on Google Forms.
■Recommended for
1. Recruiters and HR personnel
・Those who want to streamline the scheduling of interviews and meetings
・Those who collect preferred meeting dates and times from applicants or candidates via Google Forms
・Those who want to eliminate the hassle of manually creating Zoom meetings
2. Seminar and event organizers
・Those who accept reservations for online events such as individual consultations or briefings via Google Forms
・Those who want to automatically create Zoom meetings based on reservation information and provide participants with a smooth participation experience
■Benefits of using this template
・By integrating Google Forms and Zoom, you can automate the process from reservation acceptance to meeting creation, streamlining reservation management tasks.
・You can prevent errors during manual meeting creation and hold meetings based on accurate information.
■Notes
・Please integrate both Google Forms and Zoom with Yoom.
By integrating Google Forms with the Zoom API, you can automatically transfer data from Google Forms to Zoom!
For example, you can automatically perform data transfers like the ones below without any manual intervention.
This flow automatically creates a Zoom meeting based on responses received from Google Forms.
It is recommended for HR or recruitment personnel who receive interview or meeting requests via forms and conduct interviews or meetings on Zoom.
■Overview
This is a flow that creates a Zoom meeting when there is a response to a meeting reservation on Google Forms.
■Recommended for
1. Recruiters and HR personnel
・Those who want to streamline the scheduling of interviews and meetings
・Those who collect preferred meeting dates and times from applicants or candidates via Google Forms
・Those who want to eliminate the hassle of manually creating Zoom meetings
2. Seminar and event organizers
・Those who accept reservations for online events such as individual consultations or briefings via Google Forms
・Those who want to automatically create Zoom meetings based on reservation information and provide participants with a smooth participation experience
■Benefits of using this template
・By integrating Google Forms and Zoom, you can automate the process from reservation acceptance to meeting creation, streamlining reservation management tasks.
・You can prevent errors during manual meeting creation and hold meetings based on accurate information.
■Notes
・Please integrate both Google Forms and Zoom with Yoom.
It is possible to automatically register webinar participants who have expressed interest via Google Forms for a Zoom webinar.
This can eliminate the need for manual registration tasks and streamline the management of webinar participants.
■Overview
This is a flow that automatically registers information submitted via Google Forms to a Zoom webinar.
■Recommended for
1. Those who utilize Google Forms in their work
・Those who use Google Forms as a tool for information gathering
・Those who use Google Forms for collecting surveys after events
2. Those who host webinars
・Those who want to automatically add registrants to Zoom webinars
・Those who want to streamline manual operations on Zoom
■Benefits of using this template
Zoom webinars allow you to host seminars and training sessions online for participants.
However, participant information for webinars needs to be registered manually, and if you are entering information collected via Google Forms, it might feel time-consuming and cumbersome.
This template allows you to automatically register information submitted via Google Forms to a Zoom webinar, streamlining manual entry tasks.
It helps prevent registration omissions and input errors for webinar participants, thus reducing management workload.
Additionally, by automating registration to Zoom, you can focus on preparing for the webinar.
■Notes
・Please integrate both Google Forms and Zoom with Yoom.
・Refer to the following for how to obtain response content when using Google Forms as a trigger.
https://intercom.help/yoom/ja/articles/6807133
・Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest activation interval varies depending on the plan.
This flow automatically sends an approval request upon receiving an application from Google Forms, and grants a Zoom license automatically after approval.
By automating this series of processes, it is expected to significantly reduce the workload and allow more focus on core tasks.
■Overview
This flow automatically grants a Zoom license once the application content submitted via Google Forms is approved.
By using Yoom, you can easily integrate apps without the need for programming.
■Recommended for
1. Those who use Google Forms for applications and submissions
・Those who accept applications via Google Forms but find the post-approval procedures cumbersome
・Those who want to respond quickly and automatically to approved applications
2. Those who manage online meetings or webinars using Zoom
・Those who spend too much time on Zoom license management and want to improve efficiency
・Those who want to automate the process of granting licenses for each new application to reduce operational workload
■Benefits of using this template
There are several benefits to using this template.
Firstly, by automating the necessary tasks after approval, manual handling is no longer required.
This reduces the burden on staff, allowing them to focus on other important tasks.
Additionally, licenses are granted quickly, enabling users to start using the necessary features promptly.
Furthermore, automation reduces the possibility of human error, leading to accurate business processes.
■Notes
・Please integrate Yoom with both Google Forms and Zoom.
・You can select the trigger interval from 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
・For information on how to obtain response content when using Google Forms as a trigger, please refer to here.
Now, let's create a flow that integrates Google Forms with Zoom!
This time, we will use Yoom to proceed with the integration of Google Forms and Zoom without any coding.
If you don't have a Yoom account yet, please create one using the registration form here.
[What is Yoom]
This time, we will create a flow bot that automatically creates a Zoom meeting based on the submission content of Google Forms!
The creation process is broadly divided into the following steps.
■Overview
This is a flow that creates a Zoom meeting when there is a response to a meeting reservation on Google Forms.
■Recommended for
1. Recruiters and HR personnel
・Those who want to streamline the scheduling of interviews and meetings
・Those who collect preferred meeting dates and times from applicants or candidates via Google Forms
・Those who want to eliminate the hassle of manually creating Zoom meetings
2. Seminar and event organizers
・Those who accept reservations for online events such as individual consultations or briefings via Google Forms
・Those who want to automatically create Zoom meetings based on reservation information and provide participants with a smooth participation experience
■Benefits of using this template
・By integrating Google Forms and Zoom, you can automate the process from reservation acceptance to meeting creation, streamlining reservation management tasks.
・You can prevent errors during manual meeting creation and hold meetings based on accurate information.
■Notes
・Please integrate both Google Forms and Zoom with Yoom.
First, register Google Forms and Zoom as My Apps for this process.
By registering them in advance, the subsequent setup of the integration flow will be smoother.
Click on "My Apps" on the left side of the Yoom screen, then click on "New Connection" displayed on the right side.
[Register Google Forms as My App]
After clicking, search for Google Forms in the search box and select it from the displayed options.
Once selected, the following screen will appear, so click the red frame to proceed.
An account selection screen will appear. Please select the Google account to link with Yoom.
This completes the registration of Google Forms as My App!
[Register Zoom as My App]
Similarly, search for Zoom in the search box and select Zoom (OAuth) from the displayed options.
Refer to this article to enter the "Client ID" and "Client secret".
If Google Forms and Zoom are displayed in My Apps, the registration is complete!
Now, let's create the flow!
To make it easy, we will use a template. Click the "Try it" banner below to copy the template.
■Overview
This is a flow that creates a Zoom meeting when there is a response to a meeting reservation on Google Forms.
■Recommended for
1. Recruiters and HR personnel
・Those who want to streamline the scheduling of interviews and meetings
・Those who collect preferred meeting dates and times from applicants or candidates via Google Forms
・Those who want to eliminate the hassle of manually creating Zoom meetings
2. Seminar and event organizers
・Those who accept reservations for online events such as individual consultations or briefings via Google Forms
・Those who want to automatically create Zoom meetings based on reservation information and provide participants with a smooth participation experience
■Benefits of using this template
・By integrating Google Forms and Zoom, you can automate the process from reservation acceptance to meeting creation, streamlining reservation management tasks.
・You can prevent errors during manual meeting creation and hold meetings based on accurate information.
■Notes
・Please integrate both Google Forms and Zoom with Yoom.
Once the copy is complete, the following screen will be displayed. Click "OK" to proceed with the setup!
First, set up the app trigger to activate the Flowbot.
Click on "When an interview is scheduled" in the copied template.
When clicked, the following screen will be displayed. The account linked in Step 1 will be shown in "Account Information". Keep the trigger action as is and click "Next".
Next is the API connection settings.
Select the trigger activation interval from the dropdown.
Note: The shortest activation interval varies depending on the plan, so please be careful.
Enter the ID of the Google Form you are using in "Form ID".
The part "●●●●●●" in "https://docs.google.com/forms/d/●●●●●●/edit" is the Form ID.
After entering, send an actual response to the form set in the Form ID for testing.
This time, we prepared a form like the one below and sent a response for testing!
After sending, return to the Yoom screen and execute "Test". If the test is successful, the content of the response will be obtained as output.
About Output
Output refers to the values obtained when executing "Test" during trigger or operation settings.
The obtained output can be used as a value during subsequent operation settings, and it will be a fluctuating value each time the Flowbot is activated. For more details, please refer to here.
After the test is successful, the "Response ID" and other outputs are obtained, but the information for each form item, such as "Name" and "Interview Date", is not obtained.
To obtain the response information for each form item, you need to manually add it from "Add value to obtain".
Click "+ Add value to obtain".
Add the information you want to obtain from the form responses, such as "Name" and "Interview Date", by clicking the "+" button.
Once you have added all the information you want to obtain, click "Add" at the bottom right.
All the added items have been added with the item name "Value".
In the subsequent flow settings, you will utilize the output obtained here, but it's hard to understand what each value represents...
To make it easier to understand what information each item value represents, click the "pencil mark" and change the item name.
Change the "Item Name" to something easy to understand, such as "Name" or "Interview Date", and click "Save".
Once you have changed the item names for all the added items, save them.
For more details on how to obtain response information when using Google Forms as an app trigger, please refer to here.
Next, set up the automatic creation of Zoom meetings.
Click "Create Meeting".
The following screen will be displayed. As before, the account linked in Step 1 is listed in "Account Information". Keep the action as is and click "Next".
Next is the API connection settings.
Enter the email address of the Zoom account linked with Yoom in "Email Address".
Enter the meeting title in "Topic".
For example, specify according to the content of the responses received in Google Forms, such as "Interview", "Meeting", "MTG", "Business Negotiation", etc.
Also, set "Password" and "Meeting Description" as needed.
When setting the meeting description, use fixed phrases and outputs to automatically create a description that matches the content of the form responses.
For example, enter fixed text such as "Mr./Ms. Interview" as a fixed value for text used every time.
For information that varies for each meeting, such as "Name" or "Date", use outputs to set values based on the form response information.
Set "Date" using the output obtained from Google Forms.
This way, you can automatically create meetings with dates based on the form response content.
Similarly, select "Interview Time" from the output for "Start Time".
Enter the Zoom meeting time in "Meeting Duration". Enter a reference time based on your usual meetings. If the average meeting time is 30 minutes, enter "30".
This time, we assumed 60 minutes and entered "60"!
After completing the settings, execute "Test" and confirm that the meeting is correctly created in Zoom.
After confirming, save it.
The following outputs obtained here can also be utilized in the integration flow!
For example, after "Create Meeting", you can add a flow to "Send Email" and send the automatically created "Meeting ID" or "Invitation Link" to the email address obtained from the Google Form responses. Please try using it!
Once all settings are complete, the following screen will be displayed. Click "Turn On Trigger" to confirm that the Flowbot is activated correctly.
All settings are now complete!
Besides integration with Zoom, it is possible to automate various tasks using the Google Forms API. If you find something interesting, please try it out!
It is possible to create schedules based on Google Forms data, notify chat tools, and update information in other databases. You can also create contracts and invoices based on the information received in Google Forms.
■Overview
The flow "Update Google Calendar events based on Google Form responses" is a business workflow that automatically updates calendar events based on form input.
It reduces the hassle of manual work and streamlines schedule management.
Daily operations proceed smoothly, and the risk of errors is reduced.
■Recommended for
■Benefits of using this template
■Overview
The "Update HubSpot Lead Status When Contract Agreement is Submitted via Google Forms" flow is a business workflow that automates the management of contract agreements.
■Recommended for
■Benefits of Using This Template
By automatically linking contract agreement information from Google Forms to HubSpot, you can reduce manual work and achieve more efficient contract management.
Automation also helps prevent human errors such as input mistakes and missed updates.
Since contract agreements are promptly reflected in the lead status, follow-ups can be conducted smoothly.
■Overview
This workflow allows you to create a board in Miro when a Google Form is responded to. This automation reduces manual input tasks and enables real-time task management, thereby streamlining project progress.
With Yoom, you can easily integrate apps without the need for programming.
■Recommended for
■Benefits of using this template
■Overview
The flow of "Creating an invoice with freee Invoice from information received via Google Forms and sending it to Gmail" is a business workflow that efficiently manages input data from customers and issues and sends invoices.
By eliminating the hassle of manual data entry and invoice creation, and automatically sending accurate invoices to Gmail, it streamlines the business process.
■Recommended for
■Benefits of using this template
After a Zoom meeting ends, it is possible to send meeting information and minutes to communication tools or automatically create transcription data and save it to a database. Additionally, participant information can be automatically added to other databases.
■Overview
This is a flow that automatically notifies Google Chat of Zoom meeting information at a fixed time every day.
■Recommended for
1. Companies conducting remote meetings using Zoom
・Those conducting remote meetings for business negotiations or customer interactions
・Business professionals who frequently hold meetings
2. Companies using Google Chat as an internal communication tool
・Those notifying meeting information via Google Chat for team information sharing
・Those checking the day's meeting information by accessing Zoom at the start of work
■Benefits of using this template
Many people conduct remote meetings using Zoom.
While it eliminates the need for travel and increases the number of meetings that can be held in a day, it also increases the burden of managing and understanding meeting-related information.
This template is effective for those facing such challenges.
By using this template, you can receive daily notifications of scheduled Zoom meeting information via Google Chat.
This reduces the chances of realizing a meeting is imminent and rushing to prepare, allowing you to prepare with more time.
As a result, you can expect an improvement in the success rate of business negotiations and an increase in sales.
■Notes
・Please integrate both Zoom and Google Chat with Yoom.
・Integration with Google Chat is only possible with Google Workspace. For details, please refer to the link below.
https://intercom.help/yoom/ja/articles/6647336
◼️Overview
After a meeting ends on Zoom, the meeting content is automatically transcribed and the transcription data is saved to Notion.
Please change the settings of each action as needed.
◼️Notes
・It is necessary to link accounts with both Zoom and Notion through Yoom.
・Please note that if a meeting is not recorded, it will result in an error.
・AI operations are only available with the Team Plan and Success Plan. For the Free Plan and Mini Plan, the operation of the set flowbot will result in an error, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations).
■Overview
The "Automatically Save Zoom Meeting Recordings to Dropbox After Meeting Ends" workflow leverages the integration between Zoom and Dropbox to streamline the management of meeting recordings.
After the meeting ends, the recording data is automatically saved to Dropbox, reducing the need for manual transfer tasks and easing data management.
■Recommended for
■Benefits of Using This Template
■Overview
The workflow "Add participant information to kintone after a Zoom webinar ends" reduces the burden of data management.
By reducing manual tasks, it also helps prevent human errors.
■Recommended for
■Benefits of using this template
By linking Zoom webinars with kintone, you can quickly add participant information after a webinar ends.
This enables quick follow-up with participants, leading to improved customer satisfaction.
Additionally, it saves the effort of managing data manually, thus improving work efficiency.
The risk of human error from manual input is also reduced, ensuring accuracy.
Furthermore, having more time to allocate to other tasks will likely enhance overall productivity.
■Overview
This is a workflow that automatically shares recording links and meeting minutes to Outlook after a Zoom meeting ends. It allows you to quickly communicate the contents of the meeting to your team and prevents any information sharing omissions. Additionally, it automates tedious manual tasks, improving work efficiency.
With Yoom, you can easily integrate apps without the need for programming.
■Recommended for
■Benefits of using this template
How was it? By automatically integrating the information collected from Google Forms with Zoom, you can significantly reduce the time and effort spent on manual tasks. Incorporating automation allows you to focus more on core tasks, potentially improving overall work efficiency.
With Yoom, anyone can easily achieve integration between Google Forms and Zoom without any programming skills.
For those wondering, "Is it really that easy...?" or "What else can be automated?" Why not create a free account and see for yourself?
Registration takes just 30 seconds! Once registered, you can immediately experience the automatic integration of Google Forms and Zoom.
The flow can be customized, so try creating an integration flow that suits your company's operations!
Improving work efficiency requires the accumulation of small improvements. Why not start by incorporating automation into your workflow through app integration to make your daily tasks easier and more efficient?
Please refer to this article to set up integrations without code and experience the improvement in work efficiency.
