Google Sheets is a tool widely used by many companies for easy data management and sharing. By integrating Google Sheets with Google Chat, you can enable real-time information sharing and smooth communication within your team. This article not only discusses the benefits of integrating Google Sheets and Google Chat but also introduces the flow of app integration using Yoom, which allows for centralized app management without any coding!
Please read to the end.
Recommended for
Those who utilize Google Sheets and Google Chat
Those considering integrating Google Sheets and Google Chat to improve daily work efficiency
Those who want to streamline information sharing related to management data by integrating Google Sheets and Google Chat
Those who want to achieve a speedy sharing process by integrating Google Sheets and Google Chat
For those who want to try it immediately
This article introduces the integration method using the no-code tool "Yoom". No complicated settings or operations are required, and even non-engineers can easily achieve it. You can also start immediately using the template below, so please give it a try!
Notify on Google Chat when a row is added in Google Sheets.
How to Create a Workflow Integrating Google Sheets and Google Chat
From here, we will introduce the flow of app integration using Yoom with images!
① My App Integration
First, log in to Yoom and select "My Apps" from the left menu. After the screen transitions, please click "+ Add".
Select the app you want to integrate, and by logging in/signing in according to the screen, the integration will be completed. Once registration is complete, an icon will be displayed in the list of My Apps.
② Copy an Existing Template
Click "Try it" on a template to copy it!
Now, let's get started with the setup.
③ Trigger Settings
First, select "When a row is added" and enter the necessary information to set it up. Please enter the account information (email address) to be linked.
[How to Set]
Please enter the required fields and run the test. ※ Additional information about the input content is provided below the input field.
The flow bot will be activated when a row is added to the table (spreadsheet) in the spreadsheet.
Please make sure to enter values from the first row of the sheet.
If the data size of the sheet exceeds 4MB, an error may occur.
Do not include empty rows or columns in the table.
There is a limit to the range of tables that can be set for each plan.
If there are no issues with the test results, scroll to the bottom of the screen and press "Save". Then, return to the initial integration flow screen and confirm that the error mark next to "When a row is added" has disappeared.
If the error mark has not disappeared, the settings have not been configured correctly.
Next, set up "Send a message to space".
Enter the necessary information as before, enter the account information (email address) to be linked, and press "Next".
When the screen transitions, the following screen will be displayed, so fill in all the required fields: "Space ID", "Key", "Token", "Message Content". Additional information about each item is provided directly below the input fields, so please proceed while checking.
Space ID →The string after "/space/" in the Google Chat URL is the Space ID. Example) AAAA3b8XTvw
Key →Please enter the string after "key=" in the Webhook URL obtained from "Space Name > Manage Webhooks".
Token →Please enter the string after "token=" in the Webhook URL obtained from "Space Name > Manage Webhooks". In doing so, please remove the trailing "%3D".
Message Content →Please set the message content you want to send as desired.
Once you have completed entering the required fields, you can test the output by pressing "Test". If there are no issues with the results, scroll to the bottom of the screen and press "Save" to return to the initial screen.
[Notes]
・You can send messages to a specific space. ・For information on how to set it up, please refer to this manual. ・For information on how to set up mentions, please refer to this manual.
Finally, please turn ON the trigger setting next to "When a row is added".
This completes all the settings for the "Notify Google Chat when a row is added in Google Sheets" template. Well done!
Other Automation Examples Using Google Sheets and Google Chat
In addition to the flow introduced this time, you can achieve various business automations by utilizing the APIs of Google Sheets and Google Chat. All of these can be used with simple settings, so if you find anything interesting, please give it a try!
Other Automation Examples with Google Sheets and Google Chat
You can update Google Sheets after posting on Google Chat or add the content posted in a specific room to Google Sheets. It is also possible to convert an uploaded CSV into a new Google Sheet and notify Google Chat.
Add content posted in a specific room on Google Chat to a Google Spreadsheet
■Overview This flow converts a CSV uploaded to Google Drive into a new Google Spreadsheet and notifies Google Chat. With Yoom, you can easily connect apps without programming.
■Recommended for: 1. Those who feel burdened by file storage ・Those considering automating the manual process of converting CSV files to Google Spreadsheets ・Those who want to streamline file storage and conversion
2. Those using Google Chat as their main communication tool ・Those seeking to facilitate information sharing with the team ・Those who want to efficiently notify team members about file storage and conversion
■Notes ・Please connect each of Google Drive, Google Spreadsheet, and Google Chat with Yoom. ・Branching is a feature (operation) available on mini plans and above. If you are on a free plan, the operation of the set flow bot will result in an error, so please be careful. ・Paid plans such as the mini plan offer a 2-week free trial. During the free trial, you can use restricted apps and features (operations). ・Integration with Google Chat is only possible for Google Workspace. For details, please refer below. https://intercom.help/yoom/ja/articles/6647336
■Overview This is a flow to extract and add the contents of Gmail to Google Spreadsheet. By using Yoom, you can easily connect applications without programming.
■Recommended for those who: 1. Use Gmail as a business tool ・Want to manage the contents of emails received regularly but are spending time on manual processing ・Want to organize email contents to efficiently share or analyze data
2. Utilize Google Spreadsheet for business ・Are consolidating information in Google Spreadsheet but find manual data entry tedious ・Want to automate the addition of specific email contents to Google Spreadsheet to improve efficiency
■Notes ・Please connect both Gmail and Google Spreadsheet to Yoom. ・Triggers can be set to intervals of 5, 10, 15, 30, or 60 minutes. ・The shortest trigger interval may vary depending on your plan, so please be aware. ・"Switch progress destination" is a feature available in Mini Plan or higher plans. Operations of flowbots set in Free Plan will result in an error, so please be aware. ・Paid plans such as Mini Plan offer a 2-week free trial. During the free trial, you can use the restricted applications and features.
This workflow extracts information received in Outlook using AI and adds it to Google Sheets.
■Notes ・Please link both Outlook and Google Sheets with Yoom. ・Microsoft365 (formerly Office365) has both personal and business plans (Microsoft365 Business), and authentication may fail if you are not subscribed to the business plan. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan. ・AI operations are only available with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operation of the flowbot will result in an error, so please be careful. ・Paid plans such as Team Plan or Success Plan allow a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations).
Add Post Content When a Message is Sent in Google Chat
By automating the transcription and summarization of messages, manual work becomes unnecessary, allowing for more efficient accumulation of information.
Receive a notification in Google Chat when information is added
When new information is registered, you should be able to perform subsequent tasks smoothly by receiving a notification in Google Chat.
Notify Google Chat when information is added to any Notion database.
■Overview When managing tasks and sharing information in Notion, manually notifying Google Chat for each update is time-consuming and carries the risk of missed notifications. If important information sharing is delayed or overlooked, it can often hinder business operations. By using this workflow, when information is added or updated in a Notion database, a notification is automatically sent to Google Chat, resolving these information-sharing challenges.
■Recommended for ・Those who manually notify Google Chat each time for information managed in Notion ・Those who want to eliminate mistakes such as missed notifications or delays caused by manual notifications ・Managers who want to make information sharing within the team smoother and keep projects moving smoothly
■Notes ・Please connect both Notion and Google Chat with Yoom. ・For the trigger, you can choose activation intervals of 5, 10, 15, 30, or 60 minutes. ・The minimum activation interval varies by plan, so please note. ・Integration with Google Chat is only available for Google Workspace. For details, see below. https://intercom.help/yoom/en/articles/6647336 ・Branching is a feature (operation) available on the Mini plan and above. On the Free plan, operations configured for the flow bot will result in errors, so please be aware. ・Paid plans such as the Mini plan offer a two-week free trial. During the free trial, you can use apps and features (operations) that are otherwise restricted.
Benefits of Integrating Google Sheets with Google Chat
Benefit 1: Archiving Data Updates
By automatically archiving the update history of data, you can keep a record on Google Chat of when data was added, making it easy to refer back to later. This is particularly useful for projects involving multiple members. It allows for clear tracking of project progress and data change history, enabling accurate decisions based on past data and enhancing transparency in operations. Additionally, in the event of any issues or errors, quick problem resolution is possible by referring to past records.
Benefit 2: Automation of Notifications
Automating notifications not only saves the effort of sending notifications manually but also prevents missed notifications and time lags, reducing human error. Furthermore, notifications can be customized, allowing you to set them based on specific conditions so that you only receive the necessary information. This ensures that important information is not missed, enabling quick responses and contributing to overall speed and productivity improvement in operations. Automating notifications also helps reduce daily work burdens, creating an environment where you can focus on more strategic tasks!
Conclusion
This article provided a detailed explanation with images on how to set up notifications in Google Chat when a row is added in Google Sheets. With this automated integration, updates in Google Sheets can be instantly shared on Google Chat, preventing delays and omissions in information sharing. It is easy to set up using Yoom, making it an ideal option for those who want to try automating tasks without coding. We encourage you to use this article as a reference and challenge yourself to integrate Google Sheets with Google Chat!
With Yoom, you can easily build the kind of collaboration described here without programming knowledge.
I have four years of experience as a supervisor in the BPO division of a publicly listed company and approximately three and a half years in editing and writing media articles. Due to the nature of my work, which involves handling outsourced tasks from other companies, I have had the opportunity to use a wide variety of applications. I still remember the moment I discovered Yoom while struggling to improve work efficiency, and how impressed I was by its ability to easily integrate different applications and create automated workflows. By leveraging my experience in media article creation, I am eager to clearly convey the appeal of Yoom and assist you in enhancing your work efficiency.
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