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Google Sheets is one of the convenient tools for data management, and I think many companies use it.
However, when you're busy, you can't always check if the data has been updated.
Many people must think, "It would be convenient if I could be automatically notified of data updates..."
The solution to this is the integration of Google Sheets and Google Chat.
With this, when information is updated in Google Sheets, a notification is automatically sent to Google Chat.
This article introduces a simple no-code method for integration, so please give it a try!
This article introduces the integration method using the no-code tool "Yoom".
No complicated settings or operations are required, and even non-engineers can easily achieve it.
You can start immediately with the template below, so please give it a try!
■Overview
This is a flow that notifies Google Chat when a row is updated in Google Sheets.
■Recommended for
1. Those who use Google Sheets for business
・Those who share sheets with client companies to check information
・Executives who use it to report on business progress and check content
2. Those who use Google Chat as their main communication tool
・Those who use it for communication within the department
・Sales assistants who share client company information with the team
■Benefits of using this template
Since Google Sheets can be edited and checked as long as there is an internet connection, quick checks and edits are possible even during fieldwork.
However, manually notifying updates to Google Sheets is a waste of time and effort.
This flow is suitable for those who want to receive chat notifications when there is an update.
It is possible to automatically send notifications to Google Chat when updates are made to Google Sheets, thus increasing the speed of information sharing.
Additionally, since the chat includes a quote of the update, you can understand the summary of the information just by checking the chat without having to check Google Sheets.
■Notes
・Please link both Google Sheets and Google Chat with Yoom.
・Integration with Google Chat is only possible with Google Workspace. Please refer to the link below for details.
[About Yoom]
If you want to know more about Yoom before registering, please check out the list of integrated apps and list of templates. You can check the apps that can be integrated and the operations and business flows that can be automated.
Now, let's actually set up the integration and automation of workflows between Google Sheets and Google Chat.
This time, we will introduce the procedure for creating a workflow that notifies Google Chat when a row is updated in Google Sheets using a template.
*If you have already integrated the apps, please proceed to Step 2.
1. Select "My Apps" from the left menu and click "+ Add" on the right side of the screen.
2. From the list of new connections in My Apps, select Google Sheets and Google Chat respectively and integrate the apps.
＜For Google Sheets＞
・Click "Sign in with Google".
・Select the account to integrate.
・Confirm the account to log in and click "Next".
・Click "Continue" to complete the registration in My Apps.
＜For Google Chat＞
・Enter "Account Name" and "access Token", then click "Add".
Once registered in My Apps, click "Try it" on the banner below to copy the template.
■Overview
This is a flow that notifies Google Chat when a row is updated in Google Sheets.
■Recommended for
1. Those who use Google Sheets for business
・Those who share sheets with client companies to check information
・Executives who use it to report on business progress and check content
2. Those who use Google Chat as their main communication tool
・Those who use it for communication within the department
・Sales assistants who share client company information with the team
■Benefits of using this template
Since Google Sheets can be edited and checked as long as there is an internet connection, quick checks and edits are possible even during fieldwork.
However, manually notifying updates to Google Sheets is a waste of time and effort.
This flow is suitable for those who want to receive chat notifications when there is an update.
It is possible to automatically send notifications to Google Chat when updates are made to Google Sheets, thus increasing the speed of information sharing.
Additionally, since the chat includes a quote of the update, you can understand the summary of the information just by checking the chat without having to check Google Sheets.
■Notes
・Please link both Google Sheets and Google Chat with Yoom.
・Integration with Google Chat is only possible with Google Workspace. Please refer to the link below for details.
1. Open the copied template.
※ You can change the title to any desired one by entering it in the red frame part in the image below.
2. Click on the Flowbot's "App Trigger When a Row is Updated".
3. Set up "Select Integration Account and Action".
Change the "App Trigger Title" as needed and click "Next".
4. Set up the API connection for the app trigger.
Trigger activation interval: Select any time. A shorter setting is generally recommended. The shortest selectable time varies depending on the plan.
Each item from Spreadsheet ID to the column you want to detect updates: Select or enter the ID or range of the target file.
※ The image below is an example of input.
5. If the test is successful, click "Save".
※ If there is additional output information you want to reference in the Google Chat message, please refer to here.
1. Click on the Flowbot's "Integrate with App Send a Message to Space".
2. Set up "Select Integration Account and Action".
Change the title as needed and click "Next".
3. Set up the API connection.
Space ID, Key, Token: Enter any value referring to the note at the bottom of the field.
Message content: Enter the content of the notification message. You can reference the output information obtained in Step 2.
※ The image below is an example of input.
※ Reference: How to Send a Message to a Space in Google Chat
※ Reference: How to Send a Message with Mention in Google Chat
4. Conduct a test, and if successful, click "Save".
Finally, switch the trigger of the saved flow to "ON" to activate it.
This completes the flow of notifying Google Chat when a row is updated in Google Spreadsheet.
■Overview
This is a flow that notifies Google Chat when a row is updated in Google Sheets.
■Recommended for
1. Those who use Google Sheets for business
・Those who share sheets with client companies to check information
・Executives who use it to report on business progress and check content
2. Those who use Google Chat as their main communication tool
・Those who use it for communication within the department
・Sales assistants who share client company information with the team
■Benefits of using this template
Since Google Sheets can be edited and checked as long as there is an internet connection, quick checks and edits are possible even during fieldwork.
However, manually notifying updates to Google Sheets is a waste of time and effort.
This flow is suitable for those who want to receive chat notifications when there is an update.
It is possible to automatically send notifications to Google Chat when updates are made to Google Sheets, thus increasing the speed of information sharing.
Additionally, since the chat includes a quote of the update, you can understand the summary of the information just by checking the chat without having to check Google Sheets.
■Notes
・Please link both Google Sheets and Google Chat with Yoom.
・Integration with Google Chat is only possible with Google Workspace. Please refer to the link below for details.
In addition to the integrations introduced today, it is possible to achieve various automations by utilizing the APIs of Google Sheets and Google Chat.
If you find anything interesting, please give it a try!
You can set up notifications in Google Chat when a row is added in Google Sheets or add content posted in Google Chat to Google Sheets. Additionally, it is possible to retrieve records in Google Sheets that match today's date and send a batch notification to Google Chat daily.
■Overview
This is a flow to add content posted in a specific room on Google Chat to a Google Spreadsheet.
■Recommended for
1. Those who use Google Chat as a means of communication with team members
・Projects that utilize Google Chat as the main communication tool
・Members who report task progress on Google Chat
2. Those who use Google Spreadsheets with their team
・Those who manage task progress with Google Spreadsheets
・Those who want to streamline the process of transferring data to Google Spreadsheets
■Benefits of using this template
When reporting progress via chat tools, information can get buried, making it cumbersome to search.
When managing progress with Google Spreadsheets, it is inefficient and time-consuming to manually transfer content from Google Chat.
This template is suitable for those who want to manage Google Chat posts by transferring them to Google Spreadsheets.
By using this template, you no longer need to manually transfer post content, making progress management easier.
Google Spreadsheets can also be used to create reports, allowing you to visualize project progress for team members.
■Notes
・Please integrate both Google Chat and Google Spreadsheets with Yoom.
・Integration with Google Chat is only possible with Google Workspace. Please refer to the link below for details.
■Overview
This is a flow that notifies Google Chat when a row is added to a Google Spreadsheet.
■Recommended for
1. Those who use Google Spreadsheets for business
・Office workers managing information on shared sheets
・General affairs staff who want to edit a single sheet simultaneously
2. Those who use Google Chat as their main communication tool
・Department members using it for internal communication
・Sales assistants managing information of client companies
■Benefits of using this template
Using Google Spreadsheets to manage data in one place is an effective means of sharing information within a team.
Additionally, sharing information via Google Chat can invigorate the team.
However, manually notifying information to Google Spreadsheets wastes valuable time.
This flow is suitable for those who want to immediately notify the addition of information to Google Spreadsheets.
By sending notifications to Google Chat simultaneously with the addition of content, quick information sharing within the team is achieved.
Also, by quoting the content of Google Spreadsheets in the notifications, it eliminates the hassle of manual input.
■Notes
・Please link both Google Spreadsheets and Google Chat with Yoom.
・Integration with Google Chat is only possible with Google Workspace. Please refer to the link below for details.
https://intercom.help/yoom/ja/articles/6647336
■Overview
This is a flow that retrieves records from Google Sheets that match today's date and sends a batch notification to Google Chat daily.
■Recommended for
1. Those who use Google Sheets to conduct their business
・Consultants managing schedules with clients
2. Those who use Google Chat as their main communication tool
・Those who utilize Google Chat for sharing documents
・Those who use Google Chat for project management communications
■Benefits of using this template
Google Sheets can be edited outside the office as long as there is an internet connection.
However, manually notifying information from Google Sheets each time is inefficient and time-consuming.
This template is suitable for those who want to automate notifications via Google Chat even when outside the office.
By using this template, you can eliminate the need for manual notifications in different device environments, making notification tasks effortless.
■Notes
・Please integrate both Google Sheets and Google Chat with Yoom.
・Integration with Google Chat is only possible with Google Workspace. For details, please refer to here.
・The maximum number of records that can be retrieved from Google Sheets is 10. If you need to retrieve more than 10, you will need the "Repeat the same process" operation.
※The "Repeat the same process" operation is available only in the Team Plan and Success Plan.
・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use apps that are subject to restrictions.
Registering Email Content in Google Sheets
Automatically register content received in Gmail or Outlook into Google Sheets.
Issue documents based on information from Google Sheets
Automatically create documents such as Google Docs based on the content registered in Google Sheets.
■Overview
This is a flow that issues an invoice and saves it to Google Drive when a row in a Google Spreadsheet is updated.
By using Yoom, you can easily connect apps without the need for programming.
■Recommended for
1. Those who manage data with Google Spreadsheets
・Those who manage data such as billing information using Google Spreadsheets but find it cumbersome to issue invoices manually
2. Companies that use Google Drive for file storage and sharing
・Those who use Google Drive regularly and want to utilize it for saving and sharing invoices
・Those who want to advance automation but don't know where to start
■Benefits of using this template
By implementing this automation flow, there is a benefit that an invoice is automatically generated and saved to Google Drive every time a row in a Google Spreadsheet is updated.
This reduces the effort of creating invoices and enables highly accurate billing management.
Additionally, it reduces errors associated with manual invoice creation and allows for efficient business operations.
Furthermore, by digitizing invoices, they can be accessed anytime, anywhere, enabling quick responses.
As a result, customer satisfaction and business reliability are likely to improve.
Create a folder in cloud storage when a row is added in Google Sheets
Automatically create a folder in Google Drive, OneDrive, etc., when a row is added in Google Sheets.
■Overview
This is a flow that creates a folder in Box when a row is added in Google Sheets.
By using Yoom, you can easily connect apps without the need for programming.
■Recommended for
1. Those who manage data using Google Sheets
・Those who find manual management cumbersome due to frequent data updates and additions
・Those who want to manage data efficiently
2. Those who use Box as a cloud storage service
・Those who want to automate the process of uploading data to Box
・Those who want to save time organizing folders in Box due to complex folder management
■Benefits of using this template
By utilizing this template, a folder is automatically created in Box when a row is added in Google Sheets.
This provides several benefits.
Firstly, it improves work efficiency. By eliminating the need to manually create folders, you can allocate that time to other important tasks.
Next, it enables centralized information management. With folders automatically created in Box, necessary information is consolidated in one place, making access easier.
Additionally, it reduces the risk of human error. Manual folder creation can lead to mistakes such as incorrect folder names or missing folders, but automation helps avoid such risks.
■Notes
・Please connect both Google Sheets and Box with Yoom.
・The trigger interval can be selected from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
■Overview
This is a flow that creates a folder in Google Drive when a row is added in Google Sheets.
By using Yoom, you can easily connect apps without the need for programming.
■Recommended for
1. Those who manage data using Google Sheets
・Those who manage data with Google Sheets but want to streamline folder management in Google Drive in line with data updates
2. Companies that manage files using Google Drive
・Those who manually create folders corresponding to Google Sheets data each time and find it cumbersome
■Benefits of using this template
By using a flow that automatically creates folders in Google Drive when a row is added in Google Sheets, you can gain various benefits.
Firstly, it eliminates the hassle of manually creating folders, improving work efficiency through automation.
As a result, you can allocate time to other important tasks.
Additionally, since the timing of folder generation becomes consistently accurate, data organization is conducted efficiently.
This allows you to quickly find the necessary files, thereby enhancing the speed of operations.
Furthermore, automation reduces human error, enabling accurate data management.
■Notes
・Please connect both Google Sheets and Google Drive with Yoom.
・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
■Overview
This flow creates a folder in OneDrive when a row is added to a Google Spreadsheet.
With Yoom, you can easily achieve this flow without any programming, enabling seamless integration between apps.
■Recommended for
1. Those who use Google Spreadsheets for business
・Sales representatives who want to centrally manage customer information in Google Spreadsheets and reduce the effort required to store proposal documents and contracts for each customer
・Sales team managers who manage projects by case and aim to improve the efficiency of managing related documents
・Marketing personnel who want to individually save planning documents and statistical data for each campaign
・HR personnel who want to save data individually for managing information on job applicants and employees
2. Those who use OneDrive for business
・Those who want to reduce the effort of creating folders and prevent omissions
・Those who aim to unify file management and improve transparency
■Benefits of using this template
With this flow, you can automatically create folders in OneDrive based on the information added to Google Spreadsheets.
It reduces the effort of manual tasks and prevents human errors such as typos in folder names or forgetting to create folders.
It helps in unifying the storage locations for various documents, forms, contracts, etc., thereby improving file management efficiency.
■Notes
・Please integrate Google Spreadsheets and OneDrive with Yoom.
・Microsoft365 (formerly Office365) has plans for home use and general business use (Microsoft365 Business). If you are not subscribed to the general business plan, authentication may fail.
・You can select the trigger interval from 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
Notify Google Chat When There is a Form Response
Automatically notify Google Chat when there is a response to a Google Form or a HubSpot form.
■Overview
This flow notifies Google Chat of the response content when a new response is submitted to a Google Form.
■Recommended for
1. Teams using both Google Forms and Google Chat
・Those who accept surveys or applications via Google Forms and want to notify Google Chat of responses in real-time
・Those who want to share response content with the team to promote prompt action and discussion
・Those who want to eliminate the hassle of manual notifications and information sharing
2. Individuals using Google Forms for information gathering
・Those who want to receive notifications in Google Chat when there is a response to their Google Form
・Those who want to immediately check the response content and take necessary actions
■Benefits of using this template
・Notifications are sent to Google Chat immediately after a new response is submitted to a Google Form, allowing for prompt action.
・Sharing response content in Google Chat facilitates smooth information sharing among team members, leading to efficient responses.
・Eliminating the need for manual notifications and information sharing improves work efficiency, allowing more time for other tasks.
■Notes
・Please integrate both Google Forms and Google Chat with Yoom.
・Integration with Google Chat is only possible with Google Workspace. For details, please refer to here.
・For information on how to obtain response content when using Google Forms as a trigger, please refer to the following: https://intercom.help/yoom/ja/articles/6807133
■Overview
This is a flow that sends a notification to Google Chat when a form is submitted to Hubspot.
■Recommended for
1. Marketing professionals using HubSpot
・Those who want to track form submissions in real-time and respond quickly to leads
・Those who want to share form submission information with their team to strengthen collaboration
・Those who use Google Chat regularly and want to receive notifications in Google Chat
2. Sales professionals using HubSpot
・Those who want to respond quickly to inquiries from potential customers
・Those who want to create business opportunities based on form submission information
・Those who want to collaborate with their team on Google Chat to efficiently handle leads
■Benefits of using this template
・Improves work efficiency by eliminating the need for manual notifications and information sharing, allowing more time for other tasks.
・Utilizes Google Chat's chat and thread features to facilitate smooth discussions and information sharing about leads.
■Notes
・Please integrate both Hubspot and Google Chat with Yoom.
・Integration with Google Chat is only possible with Google Workspace. For more details, please refer to this link. https://intercom.help/yoom/ja/articles/6647336
■Overview
This is a flow that notifies Google Chat when a form is submitted on Wix.
■Recommended for
1. Those who utilize Wix for business
・Those who use it for building websites
・Those who set up forms for communication with customers
2. Those who use Google Chat as their main communication tool
・Those who use it for information sharing and communication
■Benefits of using this template
Wix is a useful tool for smoothly creating websites.
By setting up forms on the site, communication with customers becomes possible, leading to better site construction and more.
However, manually notifying Google Chat every time a form is submitted on Wix can cause delays in information sharing.
This flow is suitable for those who want to share information quickly.
By using this flow, you can automatically notify Google Chat by quoting the content whenever a form is submitted on Wix.
By eliminating manual notifications, you can avoid the risk of human error and maintain the accuracy of the shared information.
Additionally, since notifications are made immediately after form submission, the entire team can quickly learn the content of the form, increasing the speed to start handling tasks.
■Notes
・Please integrate Wix and Google Chat with Yoom.
・Integration with Google Chat is only possible with Google Workspace. Please refer to the link below for details.
Notify Google Chat with Meeting Minutes after Web Conference
Automatically notify Google Chat with meeting minutes after a conference ends on Google Meet or Zoom.
■Overview
The workflow "After a Google Meet meeting, convert the meeting content into minutes and notify via Google Chat" is a business workflow designed to facilitate smooth follow-up after meetings. By automatically summarizing the content of meetings held on Google Meet into minutes and notifying them via Google Chat, all participants can easily review the content.
■Recommended for
■Benefits of using this template
By automating minute creation, you can reduce the manual effort involved.
With meeting minutes being notified collectively via Google Chat, sharing within the team can be done smoothly.
Additionally, by sharing the same minutes with all participants, you can prevent misunderstandings and information oversight.
■Overview
This flow automatically transcribes and summarizes the meeting content after a Zoom meeting ends, and notifies the transcription results to Google Chat.
■Recommended for
1. Departments that frequently use Zoom meetings and share information via Google Chat
・Those who want to improve work efficiency by reducing the effort of creating meeting minutes
・Those who want to share meeting content with team members on Google Chat
2. Those who want to analyze and utilize meeting content
・Those who want to analyze transcription data to understand the content of speeches and discussion trends
■Benefits of using this template
Creating meeting minutes after a meeting can be a significant burden for participants.
Transcribing from audio data, organizing speeches, summarizing, etc., can take a lot of effort and time, often preventing focus on the primary tasks.
By implementing this flow, AI automatically transcribes and summarizes the meeting content after a Zoom meeting ends, and the transcription results are sent to Google Chat. This eliminates the need for participants to create meeting minutes, allowing them to focus on reviewing the meeting content and the next actions, leading to improved business operations.
■Notes
・Please integrate Zoom and Google Chat with Yoom.
・AI operations are only available with the Team Plan and Success Plan. For Free Plan and Mini Plan, the operation of the configured flow bot will result in an error, so please be careful.
・Paid plans such as Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations).
・To obtain Zoom recording information, meeting data must be cloud recorded. Please note that cloud recording is limited to specific Zoom plans. For details, please refer to here.
・Integration with Google Chat is only possible with Google Workspace. Please refer to the following for details.
Notify messages posted on Google Chat to other chat tools
Automatically notify messages posted on Google Chat to Slack, Discord, etc.
■Overview
This is a flow that notifies Slack of messages posted on Google Chat.
■Recommended for
1. Those who use multiple chat tools such as Google Chat and Slack for work
・Department heads using it for internal communication
・Sales assistants responsible for communication with client companies
2. Those who want to reduce manual input tasks
・Owners of small and medium-sized enterprises aiming for operational efficiency
・Office managers interested in workflow automation
・Administrative staff managing data using digital tools
■Benefits of using this template
・Automatically sends message content, significantly improving operational efficiency by eliminating the need for manual input.
■Notes
・Please integrate both Google Chat and Slack with Yoom.
・Integration with Google Chat is only possible with Google Workspace. Please refer to the details here.
■Overview
This flow translates messages posted on Google Chat and posts the translated version to a Discord thread.
■Recommended for
1. Multilingual teams using both Google Chat and Discord
・For those who feel challenged by communication due to team members using different languages
2. Companies with frequent collaboration with global enterprises or overseas offices
・For those who want to facilitate communication with team members or partners using different languages
■Benefits of using this template
When team members use different languages, communication barriers can arise, hindering smooth information sharing and collaboration.
By utilizing this flow, messages posted on Google Chat can be automatically translated and the translated version posted to a Discord thread. This allows all team members to communicate smoothly across language barriers.
■Important Notes
・Please integrate both Google Chat and Discord with Yoom.
・AI operations are available only with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations of the flow bot you set up will result in an error, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a two-week free trial. During the free trial, you can use restricted apps and AI features (operations).
・Integration with Google Chat is only possible with Google Workspace. Please refer to the link below for details.
https://intercom.help/yoom/ja/articles/6647336
・For instructions on how to obtain a Webhook URL in Discord, please refer to here.
■Overview
This is a flow that notifies Microsoft Teams of messages posted on Google Chat.
■Recommended for
1. Teams using both Google Chat and Microsoft Teams
・For those who want to improve information sharing by automatically forwarding Google Chat messages to Microsoft Teams when different communication tools are used between departments or project teams.
・For those who want to notify specific posts from Google Chat spaces to specific channels in Microsoft Teams to prevent missing important information.
2. Those who want to consolidate and manage Google Chat information in Microsoft Teams
・For those who want to archive Google Chat messages in Microsoft Teams to make past interactions easier to search.
・For those who primarily use Microsoft Teams as their main communication tool and want to centrally manage notifications from Google Chat as well.
■Benefits of using this template
・It saves the trouble of switching communication tools, thereby improving work efficiency.
・By automatically forwarding Google Chat messages to Microsoft Teams, it facilitates smooth information sharing between different communication tools, enhancing communication efficiency.
■Notes
・Please integrate both Google Chat and LINE WORKS with Yoom.
・Integration with Google Chat is only possible with Google Workspace. For details, please refer to this link. https://intercom.help/yoom/ja/articles/6647336
・Microsoft365 (formerly Office365) has both a home plan and a general business plan (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail.
Benefit 1: Automatic Information Sharing
When using Google Sheets for information sharing with clients or within the company, it's desirable to share updates smoothly. For example, when customer information in Google Sheets is updated, being able to quickly grasp this information can prevent input errors in customer data during invoice creation. By setting up automatic update notifications through integration with Google Chat, such smooth information sharing becomes possible and convenient.
Benefit 2: Streamlining Task Management
Google Sheets can also be used as a database for task management. For project managers or team leaders, keeping track of task progress is one of the important duties. When each person updates their task status in Google Sheets, integrating with Google Chat allows for smooth information tracking. This enables managers to quickly issue further instructions or consider plan adjustments due to delays.
Additionally, using both tools with the same Google account allows you to immediately check Google Sheets information after receiving update notifications from Google Chat, which is very convenient.
By integrating Google Sheets with Google Chat, you can send automatic notifications in line with data updates. This should lead to smoother information sharing both internally and externally.
Automatically notifying data updates can facilitate smoother information sharing with clients and internal communication.
With Yoom, you can easily implement various integrations without code, so be sure to give it a try!
