When working in a team, Google Sheets and Notion are incredibly useful, aren't they? However, in the hustle and bustle, have you ever forgotten to add information registered in Google Sheets to a Notion page?
In such cases, integrating Google Sheets with Notion is highly recommended. By doing this, once you add information to Google Sheets, you can automatically transfer the data to Notion, which should lead to improved work efficiency and increased accuracy of managed data.
In this article, we will introduce a method to integrate Notion and Google Sheets without any coding, so please give it a try!
Recommended for
Those considering improving work efficiency with Google Sheets and Notion.
Those managing the same data with Google Sheets and Notion.
Those who want to integrate Google Sheets and Notion to prevent data reflection omissions or errors.
For those who want to try it immediately
In this article, we will introduce a method using the no-code tool "Yoom" for integration.
No complicated settings or operations are required, and even non-engineers can easily achieve it.
You can start immediately using the template below, so please give it a try!
When a row is added in Google Sheets, add text to a page in Notion.
How to Create a Workflow for Integrating Google Sheets and Notion
Now, let's create a flow bot that "adds text to a page in Notion when a row is added in Google Sheets."
Instead of creating a flow bot from scratch, you can use a template where the flow is already set up as shown in the image above, allowing you to create a flow bot quickly!
First, let's connect Yoom with each app. This is called "My App Integration." Integrating Google Sheets and Notion with My App is very easy!
My App Integration
Select "My Apps" from the menu on the left side of the Yoom management screen! ↓ Let's start by integrating Google Sheets with My App. Click on New Creation in the top right! Enter "Google Sheets" in the search box, and when the Google Sheets icon appears, click on it!
On the Select Account page, click on the Google account with the Gmail address to be integrated with Yoom! Next, you'll be taken to the Log in to Yoom page, so press Next. Finally, if a page appears saying Yoom is requesting additional access to your Google account, press Continue to proceed! ↓ Next, let's integrate Notion with Yoom. Click on New Creation in the top right! Enter "Notion" in the search box, and when the Notion icon appears, click on it. ↓
You'll be taken to a screen like the one above, so press "Select Page." Select the page to be integrated with Google Sheets and click on Grant Access to complete the integration!
With this, the My App integration of Google Sheets and Notion is complete! Now that both apps are integrated with Yoom, let's proceed to the flow bot settings.
Click on "Try it out" below and copy the template.
When a row is added in Google Sheets, add text to a page in Notion.
Click on "My Project" on the left side of the screen, then select "Add text to a page in Notion when a row is added in Google Spreadsheet"! Click on Edit in the top right corner.
↓
First, prepare the Google Spreadsheet to be linked with Notion and enter the items in advance.
This time, we created a Google Spreadsheet to accumulate sales as shown in the image. Once the Google Spreadsheet is created, proceed to the next step. ↓ Go to My Project in Yoom. Click on "When a row is added" under the Google Spreadsheet icon. Since the necessary items are already entered using the template, just make sure the account information is correct. Click Next! ↓
Scroll down the screen, set the trigger interval, and configure the Spreadsheet ID and Sheet ID. First, enter the Spreadsheet ID. Click inside the box to display a list as shown in the image, and select the Google Spreadsheet you want to link with Notion. Once the Spreadsheet ID is set, you can also select the Sheet ID, so choose the Sheet ID you want to link with Notion.
* You can choose trigger intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. The shortest trigger interval varies depending on the plan. Generally, a shorter setting is recommended. ↓
Other required items depend on the prepared Google Spreadsheet, so enter them according to the content of the Google Spreadsheet. Once you fill in the boxes, press Test just below, and if "Test Successful" is displayed in blue, press Save. That's it for the Google Spreadsheet settings!
Notion Settings
Click on "Add text to a page" under the Notion icon. Again, since the necessary items are already entered using the template, just make sure the account information is correct.
Press Next.
↓
Enter the Notion page ID where you want to transfer the Google Spreadsheet data. The Notion page URL is formatted as https://www.notion.so/PageID, so you can just copy and paste it! ↓
The next setting is the last one! Let's decide what content to transfer to the Notion page.
Click inside the box, and the content of the Google Spreadsheet you tested earlier will be displayed. Click to add the content you want to notify! Adding things like ":" can make it more readable. Feel free to try it out!
Press Test, and if "Test Successful" is displayed in blue, save it.
Finally, turn on the trigger to complete the setup.
This concludes the integration of Google Spreadsheet and Notion. Well done! Yoom offers many other flowbot templates, so be sure to check them out.
When a row is added in Google Sheets, add text to a page in Notion.
Other Automation Examples Using Google Sheets and Notion
In addition to the integrations introduced today, it is possible to achieve various automations by utilizing the APIs of Google Sheets and Notion.
If you find something interesting, please give it a try!
Automation Examples Integrating Google Sheets and Notion
You can create a page in Notion or add a record to a Notion database when a row is added in Google Sheets. Additionally, it is also possible to integrate so that when information is added to a Notion database, it is added to Google Sheets.
Add a record to Notion when a row is added in Google Sheets.
■Overview This workflow allows you to automatically create a corresponding record in Notion just by adding a new row in Google Sheets. This automation eliminates the need for manual data entry and double management, maintaining consistency of information. With Yoom, you can easily connect apps without programming.
■Recommended for ・Those who use Google Sheets and Notion regularly and spend time on manual data entry ・Project managers who want to streamline team information sharing and update data without omissions ・Business owners who want to prevent errors from double data management and improve work accuracy ・IT personnel in companies interested in business automation through IT tool integration and considering implementation ・Freelancers or sole proprietors who need to regularly reflect data in Notion and want to save effort ・All business professionals looking to review and streamline their current workflow
■Notes ・You need to connect Google Sheets and Notion to Yoom. ・You can select the trigger interval from 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan.
■Overview Are you manually notifying stakeholders in Discord every time a new row is added to a list managed in Google Sheets? This routine task is not only time-consuming but also prone to missed or delayed notifications. With this workflow, when a row is added in Google Sheets, it automatically sends a message to the specified Discord channel, streamlining information sharing.
■Who we recommend this template for ・Those who manually copy updates from Google Sheets to Discord each time ・Those who want to speed up information sharing within the team and strengthen real-time collaboration ・Those who want to prevent missed or delayed notifications caused by manual work and improve operational accuracy
■Notes ・Connect Yoom with both Google Sheets and Discord. ・You can set the trigger interval to 5, 10, 15, 30, or 60 minutes. ・The shortest trigger interval varies depending on your plan.
Overview Are you manually sending notifications to Slack every time you update information managed in Google Sheets? Such routine reporting tasks not only require effort but can also lead to errors such as delayed or missed notifications. By using this workflow, you can use row additions in Google Sheets as a trigger to automatically send a message to a specified Slack channel, streamlining information sharing.
Who this template is recommended for - Those who report each update made in Google Sheets to their team on Slack - Those who want to prevent human errors such as notification time lags and missed reports caused by manual work - Those who want to automate information-sharing processes within a team or department and improve operational efficiency
Notes - Please connect Yoom with both Google Sheets and Slack. - For the trigger, you can choose a run interval of 5, 10, 15, 30, or 60 minutes. - Please note that the minimum run interval varies by plan.
This is a flow to store survey results received in Gmail into Google Spreadsheet.
■ Notes ・Please connect both Gmail and Google Spreadsheet with Yoom. ・The trigger interval can be selected from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest trigger interval differs depending on the plan. ・AI operation is a feature available only in the Team Plan and Success Plan. In the case of the Free Plan or Mini Plan, operations of the flow bot you set will result in errors, so please be cautious. ・Paid plans such as Team Plan and Success Plan can be tried for free for two weeks. During the free trial, you can use restricted apps and AI features (operations).
This is a flow to store survey results received in Outlook into Google Sheets.
■Notes ・Please connect both Outlook and Google Sheets to Yoom. ・Triggers can be set to activate at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest activation interval may vary depending on your plan. ・Microsoft365 (formerly Office365) has home plans and business plans (Microsoft365 Business), and authentication may fail if you are not subscribed to the business plan. ・AI operations are features available only in the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, operations set in the flowbot will result in errors, so please be aware of that. ・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations).
■Overview This is a flow to issue a document and save it to Google Drive when a row in Google Sheets is updated. With Yoom, you can easily connect apps without programming.
■Recommended for 1. Those who manage data with Google Sheets ・If you manage data such as customer information using Google Sheets but find it cumbersome to issue documents manually
2. Companies that use Google Drive for file storage and sharing ・If you use Google Drive regularly and want to utilize it for saving and sharing invoices ・If you want to automate but don't know where to start
■Notes ・Please connect both Google Sheets and Google Drive with Yoom. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan. ・Branching is a feature (operation) available in plans above the mini plan. In the case of the free plan, the operation of the flow bot set will result in an error, so please be careful. ・Paid plans such as the mini plan offer a 2-week free trial. During the free trial, you can use apps and features (operations) that are subject to restrictions.
This is a flow that registers inquiries from HubSpot forms to Notion and notifies on Slack.
■Notes - Please link Yoom with HubSpot, Notion, and Slack respectively. - You can select a trigger interval of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. - Please note that the shortest trigger interval varies depending on the plan.
■Overview Are you manually transferring survey and inquiry responses collected via Google Forms into a Notion database? This task not only takes time but can also result in input errors from copy & paste. By using this workflow, whenever a response is submitted to a Google Form, the data is automatically registered in Notion, eliminating the manual effort and mistakes.
■Recommended for ・People in charge who manually transcribe responses collected via Google Forms into Notion ・Teams that use Notion as a database for customer management or task management ・Those who want to eliminate input errors and missed follow-ups in the process of transcribing form responses
■Notes ・Please connect Yoom with both Google Forms and Notion. ・For the trigger, you can choose a run interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum run interval varies by plan. ・For how to retrieve response contents when using Google Forms as a trigger, see the following. https://intercom.help/yoom/en/articles/6807133
■Overview In this workflow, when a new page is added in Notion, a corresponding Google Drive folder is automatically generated through Yoom. This automation streamlines information organization and file management, eliminating the need for manual folder creation. With Yoom, you can easily connect apps without programming.
■Recommended for - Teams or individuals who use Notion and Google Drive regularly - Those who want to automatically create a Google Drive folder when a new Notion page is created - IT personnel looking to improve efficiency and reduce manual folder creation tasks - Project managers who want to automate information management processes and maintain consistency - Business owners who want to optimize workflows by connecting multiple SaaS apps
■Notes - Please connect both Notion and Google Drive with Yoom. - Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. - The shortest activation interval varies depending on the plan, so please be aware. - Branching is a feature (operation) available with Mini Plan or higher. In the case of the Free Plan, operations set in the flow bot will result in an error, so please be aware. - Paid plans such as the Mini Plan offer a 2-week free trial. During the free trial, you can use restricted apps and features (operations).
1. Automatically Transfer Data Added to Google Sheets to Notion!
When a row is added in Google Sheets, you can automatically add text to a page in Notion! This eliminates repetitive data entry tasks, reducing the workload.
Additionally, when entering data manually, human errors such as typing mistakes are inevitable. By automatically transferring data, you can reduce such errors, thereby improving data accuracy!
2. Save Time!
For example, in marketing where speed is crucial, the ability to automatically share information between the two tools is a significant advantage. Moreover, while Google Sheets excels in data analysis and management, Notion allows for creative uses.
Therefore, you can leverage the strengths of each tool in your projects, such as managing market research data in Google Sheets and summarizing advertising strategies in Notion based on that data.
However, re-entering data already inputted in Google Sheets into Notion becomes a repetitive task, lacking speed. In such cases, app integration like this is highly effective!
Conclusion
By integrating Google Sheets with Notion, you can seamlessly edit and share data! Reducing the back-and-forth between different tools and minimizing data entry tasks can enhance productivity.
By using Yoom, you can integrate without any coding, so take this opportunity to create a flowbot!
With Yoom, you can easily build the kind of collaboration described here without programming knowledge.
After working as a manager at a general store, I began working from home as an SEO writer. Later, I entered into a freelance contract with a marketing startup for about five years. Surrounded by University of Tokyo students, I spent my days learning various business terminologies and how to use SaaS tools. During my time as a store manager, I was often overwhelmed by administrative tasks such as sales and inventory management, personnel management, and ordering, which frequently prevented me from engaging with customers and caused me to miss sales opportunities. Even during my freelance work, I found myself bogged down with repetitive tasks like data entry and often thought, "Can't these monotonous tasks be automated?" Therefore, I strongly resonate with Yoom's vision!
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