How to integrate YouTube with Google Chat to notify the previous day's YouTube channel report in Google Chat

Benefits of Integrating YouTube and Google Chat

This time, we will introduce the benefits of integrating YouTube, an online video sharing platform, with Google Chat, and the workflows that can be automated through this integration for those who use YouTube.

YouTube can be used for various purposes, from publicly available videos for product or service promotion and company explanations to videos with limited viewers such as internal events or meeting records.
However, to utilize it effectively, it is important not only to maintain the quality of the video content you create but also to manage the activities before and after video posting.

By integrating information related to YouTube videos with Google Chat, you can enjoy the following benefits:

Set up automatic notifications for video uploads

When a new video is uploaded to a YouTube channel, you can automatically send notifications to a team space in Google Chat. This information sharing allows team members to immediately grasp the new content upon its release and take necessary actions.
This is particularly useful for smoothly coordinating promotions and scheduling future broadcasts, thereby enhancing overall team communication.

Streamline workflows after video publication

You can also set up automatic notifications in Google Chat only when videos with specific keywords in their titles are published on YouTube.
By setting notifications only for videos related to the services or products your team handles or partner companies, you can include necessary work instructions in the messages after publication.
This eliminates the need to check and communicate work instructions or task assignments, allowing for efficient operations.

Enhance team collaboration

By regularly sharing channel-related report information such as subscriber numbers, view counts, and comment counts obtained from YouTube with the team in Google Chat, you can strengthen team collaboration regarding channel management and content creation.
Team members can exchange opinions on viewing conditions and discuss improvements and next steps through Google Chat.

As mentioned above, integrating YouTube and Google Chat leads to prompt information sharing, operational efficiency, and enhanced team collaboration, potentially improving content quality as well.

Integration and Automation with Yoom is Recommended!

For those interested in integrating YouTube and Google Chat based on the benefits introduced, here's good news!
By using Yoom, you can set up integrations and automate workflows without any programming knowledge, thanks to its no-code capabilities.

If you haven't registered with Yoom yet, you can create an account here.
You can start with a free plan or try a paid plan.
If you're curious about what else you can do with Yoom, you can check by business type or keyword search from the template list.

Once registered, try creating integration and automation flows using Yoom.
This time, we will create a workflow to notify Google Chat of the YouTube channel report from the previous day using a template.

First, copy the template from "Try it out" below.

*Please note that integration with Google Chat is only possible if you are using Google Workspace.

How to Notify Google Chat of the Previous Day's YouTube Channel Report

‍※ If you have already completed the app integration, please proceed to Step 2.

Step 1: Integrate YouTube and Google Chat with My Apps

1. After logging into Yoom, select "My Apps" from the left menu and click "+ New Connection" on the right side of the screen.

2. From the list of new connections in My Apps, select YouTube and Google Chat respectively, and integrate the apps.
　※ Integration with Google Chat is only possible if you are using Google Workspace.

‍Step 2: Set a trigger to activate at the specified schedule

1. Open the copied template.
　* You can change the title from the red-framed part in the image below.

2. Click "Schedule Trigger When the specified schedule is reached" from the Flowbot.

3. Specify the execution time.
　Adjust the content according to the schedule you want to activate the Flowbot.
　* The default is set to 10 AM every morning.
　* You can choose the specification method from date specification, day of the week specification, or Cron setting. For details, please see this explanation.

4. Click "Save".

Step 3: Set an action to obtain YouTube channel reports

1. Click "Integrate with App Obtain Channel Report" from the Flowbot.

2. Set "Select Integration Account and Action".
　Change the title as needed and click "Next".

3. Set the API connection.
　Enter the channel ID and the start and end dates of the period for which you want to obtain the report.
　* The default report acquisition period is only for the previous day.

4. Conduct a test, and if successful, click "Save".

Step 4: Set an action to notify Google Chat

1. Click "Integrate with App Notify Google Chat" from the Flowbot.

2. Set "Select Integration Account and Action".
　Change the title as needed and click "Next".

3. Set the API connection.
　Refer to the notes at the top of the page and the annotations at the bottom, and enter each item.
　* The image below is an example of input.
　* As noted, if you need more detailed explanations, please refer to manuals such as How to send a message to a space or How to send a message with a mention.

4. Conduct a test, and if successful, click "Save".

Finally, switch the trigger of the saved flow to "ON" to activate it.

This completes the flow to notify Google Chat of the previous day's YouTube channel report.

Advanced Integration Flow of YouTube and Google Chat

We introduce two templates for automated workflows that can be achieved through the integration of YouTube and Google Chat.

When a YouTube video with a specific keyword is published, obtain a summary of the description and similar titles using ChatGPT, and send an email

This is a template for a workflow made possible by integrating ChatGPT and YouTube.
When a video matching a specific keyword is published on YouTube, ChatGPT summarizes the video description and retrieves similar titles, then sends this information via email.
It is also possible to change the email delivery to notifications through other communication tools like Google Chat.

This is recommended for marketing professionals to utilize in campaigns or promotional activities, and to streamline task management and follow-up after video publication.

When there is a request to correct attendance, update the attendance information in freee HR after approval and notify Google Chat

This is a template for a flow made possible by integrating freee HR and Google Chat.
When a request to correct attendance information is submitted via a Yoom form, the attendance information in freee HR is updated after approval by the person in charge and the supervisor, and a notification is sent to Google Chat.

In this way, you can also trigger a flow bot based on form responses.
It is possible to obtain YouTube reports when information related to marketing or project progress reports are sent, and notify Google Chat with the form responses and report information combined.

Summary

By integrating YouTube with Google Chat, you can share information about video content, improve work efficiency, enhance team collaboration, and expect improved content quality.
Setting up automatic notifications allows you to quickly share video upload information and channel reports within your team, so integration and automation are recommended.

With Yoom, you can easily set up integration and automation without any coding.
By utilizing templates, you can set it up even more conveniently, so be sure to try integrating YouTube with Google Chat to improve work efficiency.