Are you struggling with organizing and summarizing meeting minutes?
Is information sharing not going smoothly as you'd like?
Using Notion to create meeting minutes is convenient, but manually summarizing and sharing them with the team can be time-consuming. What if you could automate these tasks?
By integrating Gemini with Notion, you can solve these everyday challenges all at once! For example, Gemini can automatically create meeting minutes based on the notes in Notion.
In this article, we'll show you how the Gemini Notion integration works and guide you through the simple setup process!
Meet Yoom: No-Code Automation
Yoom is a next-generation no-code automation that lets you connect and automate tasks between your favorite apps. Connecting different apps can be challenging for non-engineers, but Yoom makes automation accessible to everyone.
🌐 Connect with apps like Gemini, Notion, and more.
📖 Use automation templates - no technical setup required
📈 Boost productivity and reduce human errors
You don't need to go through a complex setup and IT jargon, you can build your automation workflows with just a few clicks :) It's designed for those who want to streamline their daily work and save hours of time and stress from repetitive work.
In this guide, you'll learn the step-by-step process of how to use Yoom to create a Flowbot that automatically summarizes and updates meeting minutes by integrating Notion with Gemini.
✔️ For Those Who Want to Try It Right Away
Yoom offers ready-made templates for easy setup when integrating Gemini and Notion. Click the "Try it" button to get started now!
We'll also walk you through the step-by-step process of creating this automation flow in the following section of this article.
Organize, summarize, and update the meeting minutes created in Notion using Gemini.
■Overview The 'Organize and summarize meeting minutes created in Notion with Gemini' workflow is an automated process to streamline the creation and sharing of meeting minutes after meetings. Gemini efficiently organizes and summarizes the detailed meeting information recorded in Notion and automatically updates it with the latest information.
■Who should use this template: - Team leaders or project managers managing meeting minutes in Notion - Those who want to quickly organize and summarize meeting minutes - Members of companies or organizations aiming to improve information sharing efficiency - Those who want to smoothly carry out follow-ups and information transmission after meetings - Business personnel who spend time updating meeting minutes manually - Those who want to focus on other important tasks by reducing effort through automation - Those using Notion and Gemini but facing challenges with integration - Those who want to strengthen integration with an easy-to-set-up workflow
■Notes - Please connect Notion and Gemini respectively with Yoom. - By using triggers with Chrome extensions, you can directly activate triggers from within Notion. - Please refer to the following for the trigger setup method using Chrome extensions. https://intercom.help/yoom/ja/articles/8831921
🙌 What You Can Do by Integrating Notion and Gemini
By integrating Gemini and Notion, you can automate the flow of data between the two apps. Here are some practical, ready-to-use templates that you can try out.
Just click on the "Try it" button to get started quickly! By integrating the APIs of Notion and Gemini, you can automatically sync Notion data with Gemini!
Summarize Content in Notion When Yoom's Database is Updated
When your database in Yoom is updated, Gemini can automatically summarize the content and add it to Notion.
Perfect for those who want to reduce time spent on administrative tasks!
Once a page is created in Notion, summarize it with Gemini and record it in Notion.
■Overview In this workflow, every time a new page is created in Notion, Gemini can automatically summarize its content. This automation facilitates smooth information sharing within the team and allows easy access to necessary information. By using Yoom, you can easily connect apps without programming.
■Recommended for ・Those who use Notion regularly and feel burdened by organizing or summarizing information ・Project managers who want to streamline information sharing within the team and fully grasp key points ・Business persons managing large volumes of documents but spending time on summarizing work ・IT personnel who want to automate business workflows using integration between Gemini and Notion ・Startup executives aiming for centralized information management and efficient utilization
■Notes ・Please connect both Notion and Gemini with Yoom. ・You need to create an item in Notion in advance to record summaries. ・The trigger can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan. ・Branching is a feature (operation) available with Mini Plan or higher plans. It results in an error if set with the Free plan, so please be careful. ・Paid plans such as the Mini Plan offer a 2-week free trial. During the free trial, you can use apps or features (operations) subject to restrictions.
Generate Next Actions with Gemini & Update When Status Changes
Great for teams who want to avoid missing important tasks while moving projects forward.
Gemini can generate next actions based on Notion status updates and append them to your database. This helps optimize team collaboration and keeps everything on track with visualized task management.
🚀 Let's Create a Flowbot to Integrate Gemini & Notion!
Let's walk through how to set up a flow that automatically summarizes meeting minutes created in Notion using Gemini.
⏱️ Setup time: 10 minutes
🔧 What You’ll Need
A free Yoom account
Access to Gemini & Notion
If you don’t have a Yoom account yet, register now from thisregistration form!
Setup Overview
Register Gemini and Notion in Yoom
Copy the template
Set up triggers and configure actions for Gemini and Notion
Activate the Flowbot
Step 1: Register Gemini & Notion in My Apps
Connect Notion
Go to "My Apps" from the left side menu and click "+ Add".
Search for "Notion" and click on it to connect the app.
Log in with your Notion account. When the following screen appears, click "Select a Page".
Select the page(s) to grant access to the database and click "Allowing Access".
※If you create a new page after connecting, you will need to reconnect.
Connect Gemini
Similarly, click the "+ Add" button and select Gemini.
Enter the account name. Use a name that's easy to recognize, such as your company name or the person responsible for the account.
To get your access token, go to the Gemini API acquisition page. Review the content and agree to the terms by checking the box. Click the "Continue" button at the bottom right.
Click on the "Get API key" button.
Click on "Create an API key".
Your new API key will appear. Copy it.
Return to Yoom, and paste the copied API key into the access token field.
Once all the required fields are filled in, click "Add" to complete registration.
Step 2: Copy the Template
Click the "Try It" button to copy the pre-built template into your project.
Organize, summarize, and update the meeting minutes created in Notion using Gemini.
■Overview The 'Organize and summarize meeting minutes created in Notion with Gemini' workflow is an automated process to streamline the creation and sharing of meeting minutes after meetings. Gemini efficiently organizes and summarizes the detailed meeting information recorded in Notion and automatically updates it with the latest information.
■Who should use this template: - Team leaders or project managers managing meeting minutes in Notion - Those who want to quickly organize and summarize meeting minutes - Members of companies or organizations aiming to improve information sharing efficiency - Those who want to smoothly carry out follow-ups and information transmission after meetings - Business personnel who spend time updating meeting minutes manually - Those who want to focus on other important tasks by reducing effort through automation - Those using Notion and Gemini but facing challenges with integration - Those who want to strengthen integration with an easy-to-set-up workflow
■Notes - Please connect Notion and Gemini respectively with Yoom. - By using triggers with Chrome extensions, you can directly activate triggers from within Notion. - Please refer to the following for the trigger setup method using Chrome extensions. https://intercom.help/yoom/ja/articles/8831921
Click "OK" and give the Flowbot a name to recognize.
This template will be copied to your “My Project”.
Step 3: Set Up Chrome Extension Trigger
Click the trigger action labeled "Launch from a specific page".
Install the Chrome extension from here. We recommend pinning the extension to your browser tab for easier access :)
📚 References: For detailed settings, you can refer to the full guide here.
Now, you can launch the Flowbot with one click using the extension from the target page in Notion.
Once the settings are complete, enter the necessary details.
Title: Can be changed as needed.
Account Information Linked with Notion: Confirm if the details are correct.
Action when Launching from the Extension: Select 'Launch from a specific page'.
Enter the "Sample Start Page URL". For testing purposes, we used the URL of the page we created, shown below.
Copy the URL of your Notion page and paste it as below. 📚 References: For instructions on how to enter the URL, refer to this guide here.
Once the setup is complete, click "Test". If successful, the retrieved value section should get updated as below.
Check if it's correct, and click "Save".
📚 Reference: For more details on retrieved values and how to set them up, see the guide here.
Step 4: Retrieve Notion Records
Click on the Notion action labeled "Operate Database."
Title: Can be changed as needed.
Account Information Linked with Notion: Confirm if the details are correct.
Action: Select 'Retrieve record (by ID)'.
Select the "Database ID" retrieved from Step 2. (The options will be displayed under options).
Enter the "Search Conditions" to specify the record you want to retrieve. Use the retrieved value from step 3 to fill in this field :)
For this example, we want to select the "Page ID". 1. Click on the input field. 2. Select "Record ID" "Equals" and "Page ID" from the displayed options.
Once set, click "Test" and check that the retrieved value is displayed correctly. Then click "Save".
Step 5: Generate Content with Gemini
Click on the Gemini action labeled "Generate Content".
Title: Can be changed as needed.
Account Information Linked with Gemini: Confirm if the details are correct.
Action: Select 'Generate Content'.
Select the Gemini model you want to use. You can find the model information by clicking the top left of the Gemini page.
Click the "Prompt" field.
For this example, since we want to create a meeting minute, we'll select "minute" from the previous step's retrieved value.
Below is an example of how to set the prompt and the system instruction.
Check the annotation and modify your prompt and system instruction as needed.
Once set, click "Test" and hit "Save". (The generated text will appear in the retrieved value).
Step 6: Update Notion Records
Click on the action labeled "Operate Database".
Title: Can be changed as needed.
Account Information Linked with Notion: Confirm if the details are correct.
Action: Select 'Update record (by ID)'.
Select the Database ID from the displayed options.
Set the "Conditions for the record to update". Select "Record ID", "Equals" and "Page ID" from the retrieved value.
Next, set the "values of the updated record".
Since only the meeting minutes will be updated this time, use the retrieved value to fill in the minutes field.
Once you've completed the setup, click "Test". If everything works perfectly, click "Save".
Step 6: Turn on the Flowbot
Toggle the "Trigger On" button to activate your flow!
Check if the Flowbot you set up is working properly.
That’s it!
Your Flowbot is complete!
🔁 Want to Link Gemini Data to Notion Instead?
You can also go the other way around, send Gemini data to Notion.
Summarize Email Content with Gemini and Add to Notion
Perfect for teams that receive many inquiries!
Gemini can automatically summarize incoming emails and add them to your Notion database. This automation can streamline your daily work process by eliminating the need for manual email reading.
Summarize the email content with Gemini and add it to Notion.
■Overview This workflow automates the summarization of received emails using Gemini and organizes them into Notion, enhancing the efficiency of this process. By utilizing this flow, information organization becomes smoother, leading to increased productivity at work. With Yoom, you can easily connect applications without the need for programming.
■Recommended for ・Business people who receive a large number of emails daily and spend time organizing the content ・Team leaders or project managers who want to manage information centrally using Notion ・IT personnel at companies looking to automate and streamline business processes using AI ・People who want to quickly summarize email content and make necessary information easily accessible
■Precautions ・Please connect both Gemini and Notion with Yoom.
Summarize Form Responses with Gemini and Add to Notion
This automation allows Gemini to automatically summarize form responses and add them to Notion. This can ensure that all information is organized in one place - making it easier to track and manage responses!
Summarize the form responses with Gemini and add them to Notion.
■Overview In this workflow, the AI functionality of Gemini is utilized to automatically summarize response content and automatically add the results to Notion. This automation eliminates the need for manual data organization, allowing for smooth information management. By using Yoom, you can easily connect applications without the need for programming.
■Recommended for ・Business users who want to efficiently organize data collected from forms ・Those who want to automate business flows using Gemini and Notion ・Team leaders who want to reduce working hours with AI data summarization ・Project managers who want to centrally manage information using Notion and share it within the team ・Executives who want to reduce the hassle of data management and allocate time to other important tasks
■Notes ・Please connect Yoom with both Gemini and Notion.
💡 Other Automation Examples Using Notion and Gemini
You can try out more automations by utilizing Gemini and Notion with Yoom. Here are some more examples you can explore for your next automation!
Automation Using Notion
Automatically create new pages, add and update data within Notion. Perfect for those who want to centralize their data management. You can also set up automatic notifications and data transfers to keep your team up to date!
Add lead information registered in Salesforce to Notion.
■Overview The "Add Lead Information Registered in Salesforce to Notion" workflow can automate the task of transferring information. Since manual tasks are automated, it helps avoid human errors.
■Recommended for ・Those who use Salesforce for sales activities ・Those who want to quickly reflect lead information registered in Salesforce to Notion ・Those who want to save the trouble of manually entering lead information and manage it quickly ・Those who regularly use Notion and want to promote centralized management ・Those who need to quickly share lead information with team members ・Those who want to prevent information omissions and conduct sales activities efficiently
■Notes ・Please connect both Salesforce and Notion with Yoom. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan. ・Salesforce is an app available only with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations and data connections set in the flow bot will result in an error, so please be careful. ・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use apps that are subject to restrictions.
■Overview In this flow, when a task’s progress changes in Notion, a notification is automatically sent to Chatwork so the entire team can track work progress without omissions. This automation speeds up information sharing and prevents communication gaps. By using Yoom, you can easily connect apps without any programming.
■Who we recommend this template for • Team leaders who manage projects in Notion • Companies that primarily use Chatwork for communication • IT personnel interested in automating operations • Those who feel challenges in tracking team progress in remote work • Real-time notifications can strengthen collaboration across the team.
■Notes ・You need to connect Notion and Chatwork to Yoom. ・Branching is a feature (operation) available on the Mini plan or higher. On the Free plan, the operations of the configured flow bot will result in errors, so please be aware. ・Paid plans such as the Mini plan offer a two-week free trial. During the free trial, you can use apps and features (operations) that are otherwise restricted.
■Overview The "Create a Zoom meeting when a page is created in Notion" workflow reduces the hassle of administrative tasks. By entering the necessary information into Notion, you can automatically create a Zoom meeting, improving work efficiency.
■Recommended for ・Those who manage negotiations or schedules using Notion ・Project managers who find it cumbersome to manage meeting schedules ・Teams that use Zoom as an online meeting tool on a daily basis ・Those who want to quickly set up Zoom meetings and share information with all members ・Those who want to immediately set up meetings based on content created in Notion and efficiently advance projects
■Notes ・Please link both Notion and Zoom with Yoom. ・Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan. ・Branches are a feature (operation) available with Mini plans or higher. For free plans, operations set in the flow bot will result in an error, so please be careful. ・Paid plans such as the Mini plan offer a 2-week free trial. During the free trial, you can use apps and features (operations) that are subject to restrictions.
■Overview The workflow 'Send an email using HubSpot data when the status is changed in Notion' is an automation that efficiently integrates project management and CRM. When the progress of a task changes in Notion, related data is extracted from HubSpot, and an email is automatically sent at the appropriate timing. This allows for smooth information sharing within and outside the team, reducing the need for manual responses. It is a perfect workflow for those who want to proceed with daily tasks more simply and effectively. ■Recommended for ・Business users who are already using Notion and HubSpot and want to strengthen the integration between the two ・Team leaders who want to centralize project management and customer management and automate information sharing ・Sales representatives who want to improve work efficiency without spending time on manual email sending ・Marketing personnel who want to quickly respond to changes in project status and strengthen follow-up with customers ・Business owners who want to automate business workflows using Yoom and streamline daily tasks
■Notes ・Please integrate Yoom with both Notion and HubSpot.
Automatically generate texts, summarize, and analyze images. By integrating Gemini with other tools, you can also set up automatic notifications, reducing the manual effort required for sharing and managing information.
Classify Gmail attachments with Gemini and store them in a Google Drive folder.
■ Overview The workflow to classify Gmail attachments with Gemini and store them in a Google Drive folder is a business workflow that automatically organizes the attachments received by email and saves them in the appropriate Google Drive folder. This saves the hassle of manually managing files, allowing for efficient document management.
■ Recommended for: ・Business persons who routinely use Gmail and receive many attachments ・Those who spend time organizing attachments and want to improve operational efficiency ・IT personnel who use Google Drive for file management and are considering automation ・Team leaders who want to prevent file misclassification and loss
■ Notes ・Please connect Gmail, Gemini, and Google Drive with Yoom. ・"Branching" and "Switching destination" are features (operations) available in the mini plan and above. In the case of the free plan, the operations of the flowbot you have set will result in an error, so please be careful. ・Paid plans such as the mini plan can be tried for free for two weeks. During the free trial, you can use restricted apps and features (operations). ・The trigger can be selected at 5, 10, 15, 30, and 60-minute intervals. ・Please note that the shortest activation interval varies depending on the plan.
■Overview The "Summarize email content with Gemini and add to Google Spreadsheet" workflow streamlines information management. By summarizing and adding data to the database, readability of information is enhanced.
■Recommended for: ・Those who frequently use email for business ・Those who need to quickly summarize and share email content ・Those who manage data and information using Google Spreadsheets ・Those who want to reduce manual summarization and input errors to work efficiently ・Those who receive a high volume of emails and wish to work efficiently even in a busy work environment
■Notes ・Please link Yoom with both Gemini and Google Spreadsheets.
■Overview The workflow "Receive inquiries on Slack and reply by generating text with Gemini" aims to improve the efficiency of customer support operations. Gemini automatically generates appropriate reply text for inquiries received on Slack, ensuring quick and consistent responses. By utilizing this integration, you can reduce the burden of support operations while enhancing customer satisfaction.
■Recommended for ・Individuals using Slack as a customer support tool ・Those who have implemented Gemini and want to incorporate automated reply functionality into their operations ・Business owners who want to improve the quality and speed of inquiry responses using AI ・Administrators who want to streamline support operations and reduce the burden on their team
■Notes ・Integrate Slack and Gemini with Yoom respectively. ・You can select trigger intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan.
Now you know how to integrate Gemini with Notion to automatically summarize and update meeting minutes with Gemini using the Notion database. By integrating these two apps, you can solve common work challenges like reducing the time spent on organizing meeting minutes and improving information sharing. Best of all, no specialized knowledge is needed, and anyone can easily set it up!
Ready to simplify your workflows? Sign up for Yoom and try it today!
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