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Are you struggling with organizing and summarizing meeting minutes?
Is information sharing not going smoothly as you'd like?
Using Notion to create meeting minutes is convenient, but manually summarizing and sharing them with the team can be time-consuming. What if you could automate these tasks?
By integrating Gemini with Notion, you can solve these everyday challenges all at once! For example, Gemini can automatically create meeting minutes based on the notes in Notion.
In this article, we'll show you how the Gemini Notion integration works and guide you through the simple setup process!
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In this guide, you'll learn the step-by-step process of how to use Yoom to create a Flowbot that automatically summarizes and updates meeting minutes by integrating Notion with Gemini.
Yoom offers ready-made templates for easy setup when integrating Gemini and Notion. Click the "Try it" button to get started now!
We'll also walk you through the step-by-step process of creating this automation flow in the following section of this article.
■Overview
The workflow of "Organizing and summarizing meeting minutes created in Notion with Gemini and updating them" is an automated process that streamlines the creation and sharing of meeting minutes after meetings.
Gemini efficiently organizes and summarizes the detailed meeting content recorded in Notion, allowing for automatic updates with the latest information.
■Recommended for
■Benefits of using this template
It eliminates the need for manual organization and summarization tasks in Notion, reducing work time.
With the automatic updating of meeting minutes in Notion, it is possible to share the latest minutes with the entire team at all times.
It contributes to the efficiency of tasks related to creating meeting minutes, allowing you to focus on other important tasks.
By integrating Gemini and Notion, you can automate the flow of data between the two apps. Here are some practical, ready-to-use templates that you can try out.
Just click on the "Try it" button to get started quickly! By integrating the APIs of Notion and Gemini, you can automatically sync Notion data with Gemini!
When your database in Yoom is updated, Gemini can automatically summarize the content and add it to Notion.
Perfect for those who want to reduce time spent on administrative tasks!
■Overview
In this workflow, every time a new page is created in Notion, its content can be automatically summarized by Gemini. This automation facilitates smooth information sharing within the team and ensures easy access to necessary information.
With Yoom, you can easily connect apps without the need for programming.
■Recommended for
■Benefits of using this template
Great for teams who want to avoid missing important tasks while moving projects forward.
Gemini can generate next actions based on Notion status updates and append them to your database. This helps optimize team collaboration and keeps everything on track with visualized task management.
Let's walk through how to set up a flow that automatically summarizes meeting minutes created in Notion using Gemini.
⏱️ Setup time: 10 minutes
🔧 What You’ll Need
If you don’t have a Yoom account yet, register now from this registration form!
Go to "My Apps" from the left side menu and click "+ Add".
Search for "Notion" and click on it to connect the app.
Log in with your Notion account.
When the following screen appears, click "Select a Page".
Select the page(s) to grant access to the database and click "Allowing Access".
※If you create a new page after connecting, you will need to reconnect.
Similarly, click the "+ Add" button and select Gemini.
Enter the account name.
Use a name that's easy to recognize, such as your company name or the person responsible for the account.
To get your access token, go to the Gemini API acquisition page.
Review the content and agree to the terms by checking the box.
Click the "Continue" button at the bottom right.
Click on the "Get API key" button.
Click on "Create an API key".
Your new API key will appear. Copy it.
Return to Yoom, and paste the copied API key into the access token field.
Once all the required fields are filled in, click "Add" to complete registration.
Click the "Try It" button to copy the pre-built template into your project.
■Overview
The workflow of "Organizing and summarizing meeting minutes created in Notion with Gemini and updating them" is an automated process that streamlines the creation and sharing of meeting minutes after meetings.
Gemini efficiently organizes and summarizes the detailed meeting content recorded in Notion, allowing for automatic updates with the latest information.
■Recommended for
■Benefits of using this template
It eliminates the need for manual organization and summarization tasks in Notion, reducing work time.
With the automatic updating of meeting minutes in Notion, it is possible to share the latest minutes with the entire team at all times.
It contributes to the efficiency of tasks related to creating meeting minutes, allowing you to focus on other important tasks.
Click "Try this template.
Click "OK" and give the Flowbot a name to recognize.
This template will be copied to your “My Project”.
Click the trigger action labeled "Launch from a specific page".
Install the Chrome extension from here.
We recommend pinning the extension to your browser tab for easier access :)
📚 References: For detailed settings, you can refer to the full guide here.
Now, you can launch the Flowbot with one click using the extension from the target page in Notion.
Once the settings are complete, enter the necessary details.
Enter the "Sample Start Page URL".
For testing purposes, we used the URL of the page we created, shown below.
Copy the URL of your Notion page and paste it as below.
📚 References: For instructions on how to enter the URL, refer to this guide here.
Once the setup is complete, click "Test".
If successful, the retrieved value section should get updated as below.
Check if it's correct, and click "Save".
📚 Reference: For more details on retrieved values and how to set them up, see the guide here.
Click on the Notion action labeled "Operate Database."
Title: Can be changed as needed.
Account Information Linked with Notion: Confirm if the details are correct.
Action: Select 'Retrieve record (by ID)'.
Select the "Database ID" retrieved from Step 2. (The options will be displayed under options).
Enter the "Search Conditions" to specify the record you want to retrieve.
Use the retrieved value from step 3 to fill in this field :)
For this example, we want to select the "Page ID".
1. Click on the input field.
2. Select "Record ID" "Equals" and "Page ID" from the displayed options.
Once set, click "Test" and check that the retrieved value is displayed correctly.
Then click "Save".
Click on the Gemini action labeled "Generate Content".
Title: Can be changed as needed.
Account Information Linked with Gemini: Confirm if the details are correct.
Action: Select 'Generate Content'.
Select the Gemini model you want to use. You can find the model information by clicking the top left of the Gemini page.
Click the "Prompt" field.
For this example, since we want to create a meeting minute, we'll select "minute" from the previous step's retrieved value.
Below is an example of how to set the prompt and the system instruction.
Check the annotation and modify your prompt and system instruction as needed.
Once set, click "Test" and hit "Save".
(The generated text will appear in the retrieved value).
Click on the action labeled "Operate Database".
Title: Can be changed as needed.
Account Information Linked with Notion: Confirm if the details are correct.
Action: Select 'Update record (by ID)'.
Select the Database ID from the displayed options.
Set the "Conditions for the record to update".
Select "Record ID", "Equals" and "Page ID" from the retrieved value.
Next, set the "values of the updated record".
Since only the meeting minutes will be updated this time, use the retrieved value to fill in the minutes field.
Once you've completed the setup, click "Test".
If everything works perfectly, click "Save".
Toggle the "Trigger On" button to activate your flow!
Check if the Flowbot you set up is working properly.
That’s it!
Your Flowbot is complete!
You can also go the other way around, send Gemini data to Notion.
Perfect for teams that receive many inquiries!
Gemini can automatically summarize incoming emails and add them to your Notion database. This automation can streamline your daily work process by eliminating the need for manual email reading.
■Overview
This workflow streamlines the process of automatically summarizing received emails with Gemini and organizing them in Notion. By utilizing this flow, information organization becomes smoother, leading to increased productivity. With Yoom, you can easily connect apps without the need for programming.
■Recommended for
■Benefits of using this template
This automation allows Gemini to automatically summarize form responses and add them to Notion. This can ensure that all information is organized in one place - making it easier to track and manage responses!
■Overview
In this workflow, we utilize Gemini's AI capabilities to automatically summarize response content and automatically add the results to Notion. This automation eliminates the need for manual data organization, allowing for smooth information management.
With Yoom, you can easily connect apps without the need for programming.
■Recommended for
■Benefits of using this template
You can try out more automations by utilizing Gemini and Notion with Yoom. Here are some more examples you can explore for your next automation!
Automatically create new pages, add and update data within Notion. Perfect for those who want to centralize their data management. You can also set up automatic notifications and data transfers to keep your team up to date!
■Overview
The workflow "Add lead information registered in Salesforce to Notion" can automate the task of transferring information.
Since tasks that are done manually are automated, it helps avoid human errors.
■Recommended for
■Benefits of using this template
By linking Salesforce and Notion, there is an advantage of being able to quickly share lead information.
This enables quick responses to leads.
By maintaining high interest in leads and conducting appropriate follow-ups, customer experience is improved, which can ultimately lead to increased sales.
Additionally, by centrally managing lead information on Notion, information sharing and collaboration among team members can be carried out smoothly.
This will likely lead to improved efficiency and effective teamwork.
■Overview
In this flow, when the progress of a task changes in Notion, a notification is automatically sent to Chatwork, allowing the entire team to seamlessly grasp the progress of work. This automation speeds up information sharing and prevents communication gaps.
With Yoom, you can easily connect apps without the need for programming.
■Recommended for
■Benefits of using this template
■Overview
The workflow "Create a Zoom meeting when a page is created in Notion" reduces the hassle of administrative tasks.
By entering the necessary information into Notion, you can automatically create a Zoom meeting, improving work efficiency.
■Recommended for
■Benefits of using this template
By linking Notion and Zoom, there is the advantage that the necessary Zoom meeting is quickly set up the moment a page is created.
This realizes work efficiency and ensures that important meetings are not missed.
Additionally, because the task flow is consistent, project progress becomes smoother.
Furthermore, by eliminating the hassle of scheduling and notifying meetings, communication among members becomes smoother, and collaboration is strengthened.
■Overview
This is a flow that creates a page in Notion when there is a response to a Google Form.
■Recommended for
1. Those who want to centrally manage information in Notion
・For those who want to automatically create and manage various information collected via Google Forms, such as customer information, survey results, and event participant information, as individual pages in Notion
・For those who want to use Notion pages as a place to aggregate information and share it with team members
2. Those who want to streamline operations by linking Google Forms and Notion
・For those who want to eliminate manual data entry and save time
・For those who want to create tasks in Notion or link related information based on response content
3. Marketing personnel, sales personnel, HR personnel, project managers, etc.
・For those who collect information using Google Forms and manage and utilize it in Notion
■Benefits of using this template
・It saves the effort of manually transferring Google Form responses to the Notion database, leading to significant time savings.
・By linking with Notion's database function, you can database the created pages and analyze the response data or utilize it in business operations.
■Notes
・Please link both Google Forms and Notion with Yoom.
・Refer to the following for how to obtain response content when using Google Forms as a trigger.
■Overview
The workflow "Send an email using HubSpot data when the status is changed in Notion" is an automation that efficiently integrates project management and CRM.
When the progress of a task changes in Notion, relevant data is pulled from HubSpot and an email is automatically sent at the appropriate timing.
This allows for smooth information sharing both inside and outside the team, reducing the need for manual responses.
It's a perfect workflow for those who want to streamline and enhance their daily operations.
■Recommended for
■Benefits of using this template
Automatically generate texts, summarize, and analyze images. By integrating Gemini with other tools, you can also set up automatic notifications, reducing the manual effort required for sharing and managing information.
■Overview
The workflow "Classify Gmail attachments with Gemini and store them in Google Drive folders" automatically organizes attachments received via email and saves them in the appropriate Google Drive folders.
This eliminates the hassle of manual file management and enables efficient document management.
■Recommended for
■Benefits of using this template
■Overview
The workflow "Summarize email content with Gemini and add it to Google Sheets" streamlines information management.
By summarizing and adding it to the database, the readability of the information is improved.
■Recommended for
■Benefits of using this template
By using the flow to summarize email content with Gemini and add it to Google Sheets, you can gain the following benefits.
First, since information processing is done quickly, the task of automatically organizing important email content into Google Sheets becomes smoother.
This reduces manual input tasks and improves work efficiency.
Additionally, centralized management of summarized information makes information sharing easier and strengthens team collaboration.
Furthermore, reducing manual input errors increases data accuracy.
This improves work productivity and allows you to allocate extra time to other important tasks.
■Overview
This flow analyzes images uploaded to Google Drive with Gemini and notifies the content to Discord.
By using Yoom, you can easily connect apps without programming.
■Recommended for
1. Companies managing images using Google Drive
・Those who want to reduce the effort of image checking
2. Companies adopting Discord as an internal communication tool
・Those who want to efficiently share information using Discord
3. Companies using Gemini as a generative AI tool
・Those who want to streamline the image verification process using Gemini
■Benefits of using this template
By using the flow where Gemini automatically analyzes images uploaded to Google Drive and notifies Discord, several benefits can be obtained.
First, the image verification process is streamlined, saving time and effort.
Since you can determine the content of the image from the notification without directly opening the image file, you can focus on other important tasks, improving overall work efficiency.
Additionally, being notified on Discord speeds up information sharing and contributes to strengthening collaboration among members.
■Notes
・Please connect Yoom with Google Drive, Gemini, and Discord respectively.
・The trigger can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest activation interval varies depending on the plan.
■Overview
The "Receive inquiries on Slack and generate responses with Gemini" workflow is designed to streamline customer support operations.
When an inquiry is received on Slack, Gemini automatically generates an appropriate response, ensuring quick and consistent replies.
By utilizing this integration, you can reduce the burden of support tasks while enhancing customer satisfaction.
■Recommended for
■Benefits of using this template
By automatically generating responses with Gemini when inquiries are received on Slack, you can streamline customer support.
Gemini generates consistent responses to inquiries, improving the quality of customer interactions.
Automation helps prevent human errors in customer support, enhancing customer satisfaction.
Now you know how to integrate Gemini with Notion to automatically summarize and update meeting minutes with Gemini using the Notion database. By integrating these two apps, you can solve common work challenges like reducing the time spent on organizing meeting minutes and improving information sharing. Best of all, no specialized knowledge is needed, and anyone can easily set it up!
Ready to simplify your workflows? Sign up for Yoom and try it today!
