How to integrate Notion with KING OF TIME to add employee information to KING OF TIME when it is registered in Notion

Using multiple applications for business operations has become common.
However, isn't it a hassle to register employees in each application?
By integrating Notion with KING OF TIME, employee registration can be automated.
This article introduces the specific setup methods and benefits.
Let's automate the cumbersome employee information registration and improve work efficiency.

Recommended for

・Those who use Notion and KING OF TIME but find manual information integration cumbersome
・Those managing employee information across multiple systems and considering reducing errors and improving efficiency
・Those who want to streamline the update process of the attendance system due to sudden hires, resignations, or departmental transfers
・Those aiming to reduce management costs by utilizing app integration

Benefits and Examples of Integrating Notion and KING OF TIME

Benefit 1: Prevention of Manual Input Errors

When information is manually transcribed, there is a risk of input errors.
Details such as names, employee numbers, employment start dates, and departments are precise, and a single character or number mistake can lead to significant issues.
However, by automating the integration of Notion and KING OF TIME, registered information is accurately reflected, and employees are registered.
This reduces human error and ensures operational stability.
This automation is particularly beneficial for companies with frequent recruitment activities.

Benefit 2: Reduction of Work Time

By automatically registering employee information from Notion to KING OF TIME, work time can be reduced.
For example, when new employees join, manual registration takes longer as the number increases.
If the joining date arrives during this time, there is a risk of issues like "attendance records cannot be made due to unregistered information."
However, using this flow can prevent such risks in advance.
This automation is especially beneficial in large companies or workplaces with frequent changes, reducing the burden on the field.

Benefit 3: Standardization of Business Processes

Integrating Notion and KING OF TIME allows for the standardization of employee information and attendance management processes.
This unifies work flows that were previously different for each person in charge, reducing errors and rework.
For example, in the case of new employee information registration, by fixing Notion as the information registration window and building a flow where the information entered there automatically registers employees in KING OF TIME, any person in charge can proceed with the same flow.
This standardization not only maintains consistency between systems but also leads to efficiency and trouble prevention.
It also makes it easier to hand over to new personnel, stabilizing the operational system.

[About Yoom]

How to Create an Integration Flow between Notion and KING OF TIME

So far, we have introduced the benefits of integrating Notion and KING OF TIME.
Let's quickly integrate the applications used this time with Yoom!
Once the My App registration is complete, create a flow bot "Add to KING OF TIME when employee information is registered in Notion".

This time, the process is as follows.
Let's set it up together!

Integrate Notion and KING OF TIME with My Apps.
Copy the template.
Set up the trigger in Notion as the starting point of the flow, and then configure the operation in KING OF TIME.
Turn on the trigger button and verify the operation of the integration flow between Notion and KING OF TIME.

Step 1: My Apps Integration

‍Integrating My Apps first will make the subsequent settings proceed smoothly.
First, let's integrate the Notion and Yoom you are using.
Select My Apps → New Connection from the left side of the Yoom page.

Please search for Notion.
Once logged in, please check the page you want to access.
(This is to display the page you want to add in the subsequent database integration.)

Next, let's integrate KING OF TIME.
Please refer to this guide for the setup.

It's okay once Notion and KING OF TIME are displayed in My Apps.
‍

Next, copy the template to My Projects and create a flow bot.
Please copy the flow bot template from below.

1. Hover over the banner and click "View Details"
2. Click "Try this template" on the page you navigated to
3. Register for Yoom
※ If you have already registered, the login screen will be displayed, so please log in.

Step 2: Set Triggers and Actions‍

We will proceed using this template.
Open the template page and click 'Try this template'.
If you are using Yoom, please log in, or if you are new, please register.
Proceeding as is, the template will be automatically copied to your workspace.
Change the template name as needed.
Click on My Projects on the left to display the template you just copied.
Click the ellipsis (...) on the right and select Edit.

First, set the app trigger.
Select "When a specific database page is created or updated".
Check the linked account information.
Proceed to the next step without changing the trigger action.

Trigger Interval: You can choose from intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
※ The selectable intervals vary depending on the plan.

Test and save if the Notion object information is reflected in the output.
Next, click "Retrieve Record (ID Search)".
Please link the database.

Set the conditions for the record you want to retrieve from the output as follows.

Test this as well, and save if the detailed record information is retrieved in the output.
Next, click "Register Employee".
Check the account information to be linked and proceed to the next step.
Set from the output as follows.

Set the required items.

Set other items as needed.

Test this as well, and save if the registered employee identification key of KING OF TIME is displayed in the output.
Next, click "Update Record (ID Search)".
Please link the database as before.
Proceed to the next step and set the conditions for the record you want to update from the output.

This time, only update the employee identification key, so select as follows.

Test this as well, and save if successful.
Finally, turn on the app trigger to complete.
Thank you for your hard work.
Even someone like me who is not familiar with programming was able to proceed easily.

Here is the flowbot used this time ↓

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Other Automation Examples Using KING OF TIME

1.Register employees in KING OF TIME when they are registered in freee HR flow.

This allows automatic employee registration in KING OF TIME using information from freee HR.
By using this flow, you can manage attendance smoothly from the date of joining.

‍

2.This is a flow to update the employee management table in KING OF TIME when the employee information in freee HR is updated.

This is an updated version of the previous flow.
By using this, you can automate everything from employee registration to information updates.

3.A flow where posting specific clock-in/out words on Slack will record the time in KING OF TIME.

You can record your attendance by simply posting words on Slack without opening KING OF TIME.
This prevents situations where you report attendance on Slack but forget to record it.

Summary

This time, we introduced the flow bot "Add to KING OF TIME when employee information is registered in Notion".
By integrating Notion and KING OF TIME, you can expect to streamline employee registration.
Additionally, using this flow can prevent input errors that occur with manual employee registration.
Especially in large-scale companies, the effects of this integration are considered significant.

Please utilize Yoom to advance the automation of your operations.