How to Notify Microsoft Teams When Meeting Minutes Are Created on a Notion Page

Step 2: Set Triggers and Actions

‍This time, we will use a prepared template.
Click "Try it" on the banner above.
If you are using Yoom, log in; if you are new, please register.
Proceed, and the template will be copied to My Projects.
If necessary, you can rename the template.
Click My Projects on the left, and the copied template will appear.
Click the ellipsis (...) on the right and select Edit.

This time, there are two steps.
Let's set them up together!

Let's set up the app trigger.
Select "When a page is created or updated in Notion".
Check the account information to be linked.
Keep the action as it is and proceed to the next step.
Trigger activation interval → You can choose from intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. A shorter setting is generally recommended.
※The plan may change the available activation intervals.
Test → If the test is successful, save it.

Next, click "Notify Microsoft Teams".
Again, check the account information to be linked.
Keep the action as it is and proceed to the next step.
On the next screen, set the following items.

• Team ID and Channel ID: Select from the options
• Message: This time, we set it as follows. You can select the content you want to notify from the output.
  [Line break] Enter <br>
  [If you want to mention someone] Include <at id='{mention ID}'>{mention display text}</at> in the message

The outputs that can be extracted with the Notion integration are as follows.

• Page ID
• Page Title
• Creation Date
• Last Updated Date
• URL

Once selected, test it.
It was displayed like this in Microsoft Teams.

You were able to confirm the message properly!
Finally, turn the app trigger switch to [ON] to complete.
Thank you for your hard work!
Even I, who am not familiar with programming, was able to do it!

Other Automation Examples Using Notion and Microsoft Teams

In addition to the integrations introduced today, various automations can be achieved by utilizing the APIs of Notion and Microsoft Teams.

If you find something interesting, please give it a try!

Automation Examples Integrating Notion and Microsoft Teams

You can summarize the contents of meeting minutes registered in a Notion database and notify Microsoft Teams, or notify Microsoft Teams when progress is updated in Notion.
Additionally, it is possible to integrate content posted in a specific channel on Microsoft Teams into a Notion database.

Examples of Automation Using Notion

Add Meeting Transcripts to Notion After a Web Meeting Ends

Automatically add meeting transcript data to Notion after a meeting ends on Google Meet or Zoom.

Add the content registered in Notion to the database

Automatically add the content registered in Notion to databases such as Google Sheets or Microsoft Excel.

Create a folder in cloud storage when a page is created in Notion

Automatically create a folder in Google Drive, OneDrive, etc., when a page is created in Notion.

Automation Example Using Microsoft Teams

Notify Microsoft Teams of Information Submitted via Form

Automatically notify Microsoft Teams of information submitted through Google Forms, HubSpot, etc.

Notify Microsoft Teams when a task is added

Automatically notify Microsoft Teams when a task is added to Trello, Asana, etc.

Notify Microsoft Teams of today's schedule and upcoming deadlines

Automatically send notifications to Microsoft Teams for the day's schedule from Google Calendar and tasks due today in Notion.

Benefits of Integrating Notion with Microsoft Teams

Benefit 1: Easy Information Sharing

With the increase in remote work, it's essential to share meeting minutes quickly, even if there is a physical distance. By integrating Notion with Microsoft Teams, you can implement a system where a message is sent to the entire team when minutes are registered. This allows for automatic information reception even when not in the office, making information sharing across the team smooth and convenient.

Benefit 2: Reduce Errors and Effort Associated with Manual Information Sharing

Manually sending meeting minutes registered in Notion via email or chat can be time-consuming and labor-intensive, and there's also the risk of misdelivery or oversight. With integration, notifications are automatically sent to Microsoft Teams when minutes are created, reducing these efforts. Additionally, automatic notifications ensure that important information is shared reliably, preventing errors due to human mistakes such as communication leaks or sending errors.

Summary

This time, we introduced a flowbot that "notifies Microsoft Teams when meeting minutes are created in a Notion page." For those who manually notified each time minutes were created in Notion, this flowbot should be convenient. By integrating Notion with Microsoft Teams, you can share information quickly and efficiently. Although we notified Microsoft Teams this time, you can customize it to the apps you usually use. With Yoom, you can easily set up integrations without code, so give it a try! Yoom also offers other flowbots using Notion and Microsoft Teams.

Notion is here
Microsoft Teams is here